Documents Required for Private Limited Company Registration in India (2026) A complete guide to help you navigate the registration process with FinGuru India
Advantages of Registering a Private Limited Company Limited Liability
Separate Legal Existence
Easier to Raise Capital
Liability of shareholders is limited to
The company becomes a legal entity
Investors, lenders and other
their shareholding. Personal assets
in its own right. It can hold property,
stakeholders tend to view registered
are better protected than in sole
enter into contracts, sue or be sued,
private limited companies more
proprietorships or partnerships.
independent of its owners.
favorably.
More Key Benefits Continuity and Ownership Transfer Even if shareholders change or directors step down, the private limited company remains in existence. That continuity can matterif youaimfor long-term business.
Professional Image Having "Pvt.Ltd." inyour name signals a formal business structure to clients, suppliers, and partners. Compliance with the Companies Act, 2013 and MCA rules adds trust.
Documents Required for Indian Nationals Identity Proof
Address Proof
PAN card (mandatory for Indian citizens)
Aadhaar card, driver's licence, voter ID, utility bill, or bank statement (not older than 2 months)
Photographs
Digital Signature Certificate
Passport-sized photographs for each director and
DSC for proposed directors and/or shareholders (required for
shareholder
online filing)
Additional Documents for Indian Nationals Proof of Registered Office Address If owned: Sale deed/title deed + Electricity Bill If rented: Rental/lease agreement + NOC from landlord +
MOA & AOA Memorandum of Association and Articles of Association that establish the company's constitution
Electricity Bill Recent utility bill in the name of the company or landlord/owner
Director Identification Number
Application Form
DIN for each proposed director (if not already obtained
The integrated form via the MCA portal, such as SPICe+ (INC-
separately)
32) along with attachments
Documents for Foreign Nationals / NRIs If one or more shareholders or directors are foreign nationals (or NRIs), you'll need:
Passp or t
Address Proof
Passport of foreign national (as identity proof)
Bank statement, utility bill, residence card, etc with recent date (not older than 2 months)
Apostille / Notarised Copy
Corporate Entity Documents
Apostille or notarised copy of the above documents
If shareholder via corporate entity: Incorporation Certificate, Board Resolution, Articles of the Company, address proof of entity
Process to Register a Private Limited Company
Obtain DSC
Apply for DIN
Reserve Name
Prepare MOA & AOA
Once you have the documents, follow these steps to register your private limited company in India
File Inc orp oration
Registration Process Details Step 1-3: Initial Setup
Step 4-6: Documentation
Obtain DSC: All proposed directors need a Digital Signature
Prepare MOA and AOA: Draft the Memorandum of Association
Certificate for electronically signing documents on the MCA
and Articles of Association and get them signed by subscribers.
por tal.
File Incorporation Form: On the MCA portal file the SPICe+ form.
Apply for DIN: If any proposed directors don't have a DIN, they
Attach all required documents.
can apply via the prescribed mode.
Payment of Fees: Government fees depend on authorised
Reserve Name: Using Spice part A the name can be reserved
capital. Once approved, the ROC issues the Certificate of
and it must be unique and comply with naming rules.
Incorporation.
Checks for Pvt. Ltd. Company Registration Practicalpointers to avoiddelays andsurprisehassles: Double-check all identity and address proofs: They must be clear, correct, and updated (utility bills or bank statements not older than 2 months) Ensure the registered office address is valid and you have proof: If rented, get a proper lease agreement + NOC from landlord Choose the company name carefully: It should not match or be too similar to existing companies or trademarks Make sure DSCs and DINs are applied for early: They often take time depending on the service provider and verification steps Upload clear digital copies: Blurred scans, unreadable signatures or incomplete uploads cause backlog
Get Professional Guidance Today! With a properly registered private limited company, you'll enjoy limited liability, independent legal identity, and greater credibility as your business grows. If you gather identity proofs, address proofs, office address proof, MOA/AOA, DSCs/DINs, and follow the steps as per the MCA guidelines, you'll minimise delays and smoothly complete the private limited company registration in India.
Contact Us Call: +91-9999127022 Visit: www.finguruindia.com Register a Private Limited company Limited Liability Partnership
