MINISTRY OF FINANC E REPUBLIC OF INDONESIA
Annual Report REVITALIZATION
2008
BPPK
Badan Pendidikan dan Pelatihan Keuangan Finance Education and Training Agency (FETA) . Departemen Keuangan Republik Indonesia Ministry of Finance, Republic of Indonesia
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
.
TABLE OF CONTENTS
5 7
Vision and Mission Remarks from The Head of FETA (BPPK)
CHAPTER 1 INTRODUCTION
11 15
Organization Work Unit Profile
CHAPTER 2 FETA (BPPK) BUREAUCRACY REFORM
27 28 30 45
Bureaucracy Reform and the Role of FETA (BPPK) Grand Strategy of FETA (BPPK) Back to Basic FETA (BPPK) Revitalization
CHAPTER 3 FETA (BPPK) EDUCATION AND TRAINING PROGRAM 2008
51
53 58 61
Implementation of Career Path Education and Training for Rank Promotion of Civil Servants in the Ministry of Finance Implementation of Technical and Functional Education and Training for Competence Development of Civil Servants in the Ministry of Finance Implementation of Education Program Through Finance Diploma Program Implementation of Post‐Graduate Finance Education Program
CHAPTER 4 FETA (BPPK) HUMAN RESOURCES MANAGEMENT
67 73 75 76
77
Human Resources Management Human Resources Management Reform Personnel Training and Development Employee Management Information System
Enclosures
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Vision and Mission
VISION To be the center of excellence in state finance education and training to create competent, professional and integrity‐oriented human resource.
MISSION #1 EDUCATIONAL MISSION To improve human resource competency in state finance through education and training
#2 DEVELOPMENTAL MISSION To conduct educational and training development congruent with environmental dynamics
#3 RESEARCH MISSION To conduct research to develop scientific knowledge in state finance
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Remarks from The Head of FETA (BPPK)
In line with the implementation of bureaucracy reform within the Ministry of Finance, the Finance Education and Training Agency (BPPK) has played a significant role in modernizing the implementation of education and training as of 2007. In that year, FETA (BPPK) decided to embark on ‘back to basic’ with the aim to strengthen FETA (BPPK)’s function in conducting education and training in the Ministry of Finance. In the last period of 2008, FETA (BPPK) had completely revitalized all organizational pillars through bureaucracy reform. At the beginning of 2009, FETA (BPPK) made a significant ‘leap to lead’ to become the first leading institution in conducting competence development in the area of state finance for human resources in the Ministry of Finance. Various functional programs have been conducted by FETA (BPPK) as a vehicle of education and training, to consistently improve the quality of human resources in the Ministry of Finance. Development of education and training programs is implemented as competency‐based programs by utilizing information technology. Pursuant thereto, FETA (BPPK) has enhanced an information and communication technology masterplan, in the administration as well as operational education and training activities such as intranet services, and the application of elearning and eregistration. Research activities and the dissemination of research results are directed to enhance the function of FETA (BPPK) as a reference source in state finance science and practice. Writings on some research projects conducted by structural officials and instructors (widyaiswara) have been spread out through issuance in FETA (BPPK) journals. In the future, research activities conducted
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
are expected to contribute to streamline enhanced management of state finance. Another accomplishment is that FETA (BPPK) has also revised the organizational structure to improve overall education and training services to the users. The structure of the designated functional education and Training Center (T.C.) has been improved to accommodate the organizational structure expansion within the Ministry of Finance, whereas the addition of the Regional Finance Education and Training Office (Balai Diklat Keuangan/BDK) is aimed at familiarizing the education and training service to the relevant users. Improvements as being done by FETA (BPPK) should be continuously conducted as effectively as possible, and in that way it is intended to constitute FETA (BPPK) as the center of excellence within the realm of the Ministry of Finance of the Republic of Indonesia. It stands for reason then, that we aspire FETA (BPPK) to be capable to realize its vision, i.e. to exist and perform as the center of excellence in state finance education and training. Dr. I Made Gde Erata, M.A.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Chapter 1 Introduction
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
The planting of trees by Ms. Sri Mulyani to support the realization of green and clean office
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
A. ORGANIZATION
Congruent with the commitment of the Ministry of Finance to improve the quality of services rendered to society and stakeholders, it is a ‘conditio sine qua non’ that competent and qualified human resources are required. In order to develop the quality of human resources in the Ministry of Finance, the Finance Education and Training Agency, abbreviated as FETA (BPPK), plays a significant role. Based on the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures of the Ministry of Finance, as it is amended by the Minister of Finance Regulation No. 149/PMK.01/2008, FETA (BPPK) has the corporate task of conducting education and training in the area of state finance, pursuant to the policy established by the Minister of Finance, and based on the prevailing laws and regulations. In executing the task referred to in Article 1909 of the Minister of Finance Regulation No. 100/PMK.01/2008, FETA (BPPK) conducts the following functions: a.
To formulate the policy of the Minister of Finance in education, training and upgrading of state finance personnel in order to develop human resources within the Ministry of Finance;
b.
To implement the policy of the Minister of Finance in education, training and upgrading of state finance personnel in order to develop human resources within the Ministry of Finance;
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
c.
To study, evaluate and compose reports on the implementation of education, training and upgrading in state finance in order to develop the human resources within the Ministry of Finance;
d.
To conduct research and development of the education, training and upgrading in state finance;
e.
To coordinate the implementation of sound cooperation in education, training, and upgrading in state finance with domestic and foreign educational institutions, government institutions, and international institutions;
f.
To carry out the Agency’s overall administration.
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13 STATE ASSTES AND FISCAL BALANCE TRAINING CENTER
GENERAL FINANCE TRAINING CENTER
COLLEGE OF GOVERNMENAL ACCOUNTING
REGIONAL FINANCE EDUCATION AND TRAINING OFFICE
TAX TRAINING CENTER
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
FUNCTIONAL PERSONNEL
CUSTOMS AND EXCISE TRAINING CENTER
Orgnizational Chart of Finance Education and Training Agency (FETA (BPPK)), Ministry of Finance, Republic of Indonesia
BUDGETARY AND TREASURY TRAINING CENTER
HUMAN RESOURCES TRAINING CENTER
SEKRETARIAT Secretariate
Finance Education and Training Agency
BADAN PENDIDIKAN DAN PELATIHAN KEUANGAN
CHIEF EXECUTIVES OF FETA (BPPK)
Dr. I Made Gde Erata, M.A. Head of Finance Education and Training Agency
Dodi Iskandar, Ak., M.A. Secretary of Finance E.T.Agency
Ari Wahyuni, S.H., M.P.M. Head of General Finance T.C
Drs. Tony Rooswiyanto, M.Sc. Head of Human Resource T.C
Dr. Chaizi Nasucha, MPKN Head of Tax T.C
Drs. Endang Tata Head of Customs and Excise T.C
Drs. Agus Hermanto, M.M. Head of Budgetary And Treasury T.C
Drs. Syamsu Syakbani, M.Si Head of State Assets And Fiscal Balance T.C
Kusmanadji, Ak., M.B.A. Director of College of Governmental Accounting
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B. WORK UNIT PROFILE
B.1. FETA (BPPK) SECRETARIAT FETA (BPPK) Secretariat has the task of coordinating the carrying out of the duties of FETA (BPPK), to coordinate the development of resources, and to render administration support to all elements or units within FETA (BPPK). In performing the task as referred to in Article 1912 of the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures in the Ministry of Finance, the Secretariat of FETA (BPPK) has the following functions: a. To prepare and coordinate the FETA (BPPK) strategic plan and periodic work plan formulation; b. To conduct research and development of FETA (BPPK) work program and cooperation scheme; c. To implement the management of FETA (BPPK) organization, system and procedures, and to prepare FETA (BPPK) corporate performance accountability report; d. To handle FETA (BPPK) personnel administration and finance affairs; e. To coordinate and monitor follow up of the audit investigation report as prepared by the auditory body; f.
To manage and provide retrieval of state finance data and information on education, training and upgrading, and to carry out the public relations function;
g. To manage the office administration, office support, and to administer the asset management of FETA (BPPK).
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.2. HUMAN RESOURCES TRAINING CENTER The Human Resources Training Center (Human Resources T.C.) has as its main task, to develop career path education and training, and managerial upgrading programs, enhancing human resources development, and implementation of post‐ graduate education administration, as decreed by the Head of FETA (BPPK). In implementing the tasks stipulated in Article 1935 in the Minister of Finance
Regulation
No.
100/PMK.01/2008 on the Organization, and System and Procedures in the Ministry of Finance, the Human Resources Training Center. has the following functions: a. To plan, organize, and develop the program and curriculum of functional career path education and training, and managerial upgrading programs, enhancing human resources development, and to prepare and develop the competency of instructors; b. To conduct assessment of career path education and training, and managerial upgrading programs in human resources development; c. To implement the career path education and training and managerial upgrading programs in human resources development; d. To study the needs for, and to prepare recommendations regarding proposals for education, training and upgrading, and thereby monitor the implementation of domestic and foreign education programs; e. To evaluate and report the performance of career path education and training, managerial upgrading programs in enhancing human resources development; f.
To manage the T.C. office administration and office support.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.3. BUDGETARY AND TREASURY TRAINING CENTER The Budgetary and Treasury Training Center (Budgetary and Treasury T.C.) has as its main task, to develop the state finance education,
training
and
upgrading,
specifically in the area of budgetary and general treasury, pursuant to the technical policy as decreed by the Head of FETA (BPPK). In implementing the tasks stipulated in Article 1955 of the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures in the Ministry of Finance, the Budgetary and Treasury T.C. has the following functions: a. To plan, organize, and develop the program and curriculum of the education, training and upgrading programs in budgetary and general treasury, and also to prepare and develop the the competency of instructors; b. To conduct assessment of state finance education, training and upgrading in the area of budgetary and general treasury; c. To implement the education, training and upgrading in budgetary and general treasury; d. To evaluate and report on the performance of education, training and upgrading in budgetary and general treasury; e. To manage the T.C. office administration and office support.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.4. TAX TRAINING CENTER The Tax Training Center (Tax T.C.) has as its main task, to develop the education, training and upgrading of state finance in Tax pursuant to the technical policy as decreed by the Head of FETA (BPPK). In implementing the tasks stipulated in Article 1971 of Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures of the Ministry of Finance, the Tax T.C. has the following functions: a. To plan, organize, and develop the program and curriculum of education, training and upgrading of state finance in Tax, and thereby to prepare and develop the the competency of instructors; b. To conduct assessment of the education, training and upgrading of state finance in Tax; c. To implement the education, training and upgrading in Tax; d. To evaluate and report the performance of education, training and upgrading in Tax; e. To manage the T.C. office administration and office support.
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B. 5. CUSTOMS AND EXCISE TRAINING CENTER The Customs and Excise Training center (Customs and Excise T.C.) has as its main task, to develop the education, training and upgrading of state finance in customs and excise, pursuant to the technical policy as decreed by the Head of FETA (BPPK). In implementing the tasks stipulated in Article 1987 of the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures of the Ministry of Finance, the Customs and Excise T.C. has the following functions: a. To plan, organize, and develop the program and curriculum of state finance education, training and upgrading in customs and excise, and thereby to prepare and develop the competency of instructors; b. To conduct assessment of the state finance education, training and upgrading in customs and excise; c. To implement the state finance education, training and upgrading in customs and excise; d. To evaluate and report the performance of education, training and upgrading in customs and excise; e. To manage the T.C. office administration and office support.
Activities During Basic Military Discipline Training held by the Customs and Excise Training Center
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.6. STATE ASSETS AND FISCAL BALANCE TRAINING CENTER The State Assets and Fiscal Balance Training Center (State Assets and Fiscal Balance T.C.) has as its main task to develop the education, training and upgrading of state finance, particularly in State Assets Management
and
Fiscal
Balance,
pursuant to the technical policy as decreed by the Head of FETA (BPPK). In implementing the tasks stipulated in Article 2003 in the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures of the Ministry of Finance, the State Assets and Fiscal Balance T.C. has the following functions: a. To plan, organize, and develop the program and curriculum of education, training and upgrading in in State Assets and Fiscal Balance, and thereby to prepare and develop the the competency of instructors; b. To conduct assessment of the education, training and upgrading in the area of State Assets and Fiscal Balance; c. To implement the education, training and upgrading in State Assets and Fiscal Balance; d. To evaluate and report the performance of education, training and upgrading in State Assets and Fiscal Balance; e. To manage the T.C. office administration and office support.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.7. GENERAL FINANCE TRAINING CENTER The General Finance Training center (General Finance T.C.) has as its main task, to develop education, training and upgrading in state finance, in the areas other than budgetary and general treasury, tax, customs and excise, state assets and fiscal balance, pursuant to the technical policy as decreed by the Head of FETA (BPPK). To implement the tasks as stipulated in Article 2019 of the Minister of Finance Regulation No. 100/PMK.01/2008 on the Organization, and System and Procedures of The Ministry of Finance, the General Finance T.C. has the following functions: a. To plan, organize and develop the program and curriculum of state finance education, training and upgrading in the areas other than budgetary and general treasury, tax, customs and excise, state assets and fiscal balance, as well as to prepare and develop the competency of instructors; b. To conduct assessment of the education, training and upgrading in the areas other than budgetary and general treasury, tax, customs and excise, state assets and fiscal balance; c. To implement the education, training and upgrading programs in the areas other than budgetary and general treasury, tax, customs and excise, state assets and fiscal balance; d. To evaluate and report the performance of the education, training and upgrading in the areas other than budgetary and general treasury, tax, customs and excise, state assets and fiscal balance; e. To manage the T.C. office administration and office support.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.8. COLLEGE OF GOVERNMENTAL ACCOUNTING The College of Governmental Accounting (STAN) is a college established since 1976 to cater for the needs for expertise, at macro level, in the area of state finance. The legal validity of STAN for the execution of its function are as follows : 1. The Decree of the Minister of Finance of the Republic
of
Indonesia
No.
KEP‐998/MK/5/7/1976
on
the
Implementation of the Decree of the President of the Republic of Indonesia No. 12 Year 1976. 2. The Decree of the Minister of Education and Culture of the Republic of Indonesia No: 0145/u/1982 on the Certificate Equation/STTB of Educational Institutions within the realm of the Ministry of Education and Culture. 3. The Regulation of the Minister of Finance of the Republic of Indonesia No. 1/PMK/1977 on the Basic Regulation regarding the College of State Accountancy. 4. The Regulation of the Minister of Finance No. 100/PM.01/2008 on the Organization, and System and Procedures of the Ministry of Finance. As a government educational institution, the College of Governmental Accounting has the task to educate Pre‐Service candidates and employees of the Ministry of Finance and other government financial institutions. As a consequence, STAN has designed specific or tailor‐made types of education programs and curriculums. Its top‐notch educational programs are the Finance Diploma I, III, and IV Programs which excel beyond other college education programs. The uniqueness of STAN programs are that they focus on governmental accounting and public finance, such as governmental
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
accounting, tax administration, land and building tax, state treasury, customs and excise, and administration of state auction receivables. These programs are aimed at producing graduates ‘ready for use’ who have been provided with the knowledge, skill, ability, competency and professional expertise in line with the criteria of personnel functional competency as required by the respective users. As one of the government institutions conducting functional education, STAN has to cope with the strong demand to always provide excellent service to the users in particular and to the society in general. However, STAN still faces a lot of challenges along with the on‐going dynamic environmental changes which implicate the need to synchronize and improve its corporate performance and services. In its efforts to ever improve prime service, by virtue of the Minister of Finance Decree No. 71/KMK.05/2008, STAN has been awarded full authority as Public Service Agency (BLU) for Financial Management since March 31, 2008. During 2008, STAN has been preparing the appropriate instruments of administration in order to fully implement de facto the Financial Management of its existence as a Public Service Agency for the Annual Budget Year 2009. Minister of Finance, Ms. Sri Mulyani Indrawati planting a tree in establishing the drive for Green and Clean Office in STAN Campus on November 2, 2008.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B. 9. REGIONAL FINANCE TRAINING OFFICE By virtue of the Minister of Finance Decree No. 450/KMK.01/2001, the Regional Finance Training Office (Balai Diklat Keuangan/BDK) was established as Technical
BDK I Medan North Sumatera
Operation Unit (UPT) of FETA (BPPK), which is positioned directly under supervision of and responsible to the Head of FETA (BPPK). Henceforth, the task of BDK is to implement state finance education, training and upgrading in the regions.
BDK II Palembang South Sumatera
In carrying out the task, BDK maintains the functions : a. To design programs on education, training and upgrading on state finance;
BDK III Yogyakarta D.I. Yogyakarta
b. To conduct education, training and upgrading on state finance; c. To evaluate and prepare implementation reports of education, training and upgrading programs on state
BDK IV Malang East Java
finance; d. To manage the administration of BDK. By 2008, FETA (BPPK) has 8 BDKs which are spread all
BDK V Balikpapan East Kalimantan
over Indonesia, i.c.: 1. BDK I Medan BDK VI Makasar South Sulawesi
2. BDK II Palembang 3. BDK III Yogyakarta 4. BDK IV Malang 5. BDK V Balikpapan
BDK VII Cimahi Bandung, West Java
6. BDK VI Makasar 7. BDK VII Cimahi 8. BDK VIII Manado
BDK VIII Manado North Sulawesi
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Chapter 2 FETA (BPPK) Bureaucracy Reform
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
A. BUREAUCRACY REFORM AND THE ROLE OF FETA (BPPK)
Bureaucracy reform within the Ministry of Finance was pioneered in 2004, and officially established as a top priority program in 2007. Bureaucracy
reform
program
covers organization restructuring, business processes improvement, and increased human resources management enhancement. Organization includes
restructuring measures
of
modernization and separation, merger and function sharpening. Business processes improvement includes the analysis and evaluation of positions, work measurement analysis, and composing standard operating procedures (SOP). Whereas human resources management improvement includes competency‐ based education and training implementation, establishment of an assessment center, composing corporate mutation pattern, maintaining discipline enhancement, and integration of Personnel Management Information System (SIMPEG). Within the framework of enhancing competency‐based quality of employees of the Ministry of Finance, the role endowed to FETA (BPPK) is very significant. The significance of its role is due to the fact that in carrying out its task to implement education and training in the area of state finance, FETA (BPPK) is the sole specific agency to educate and train civil servants within the Ministry of Finance.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B. GRAND STRATEGY OF FETA (BPPK) Bureaucracy Reform, as it is implemented within the Ministry of Finance is reflected in the overall restructuring of organization and recurrent technical acceleration of departmental units, hence to enable the units to cope with the current challenges of global development and the changes in Indonesia’s macro condition. Being an integral part of the Ministry of Finance, FETA (BPPK) needs to assertively anticipate the ever occurring change. Such anticipation has been crystallized by establishing the Work Unit Bureaucracy Reform Team (TRBU) whose task is to execute bureaucracy reform in FETA (BPPK), and to carry out the vision of FETA (BPPK) to be an excellent Training center in the area of state finance to produce competent, professional and integrity‐ oriented human resources. This team continues to carry out coordination with the Main Bureaucracy Reform Team (TRBP), hence it is expected that the outcome from TRBU FETA (BPPK) performance shall be appropriate and synergic with the
Ministry
of
Finance
bureaucracy reform. TRBU integrates the agenda of the Ministry
of
Leap to Lead
Finance
Revitalization Back to Basic
Bureaucracy reform with FETA (BPPK) Grand Strategy.
competency-based training by utilizing information technology
Business as usual
FETA (BPPK) Grand Strategy
Figure 2.1 Grand Strategy of BPPK
was designed as the policy direction of FETA (BPPK) in carrying out bureaucracy reform. FETA (BPPK)
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Grand Strategy was initiated from the condition of the period prior to year 2007 when FETA (BPPK) still implemented the usual business processes. Commencing 2007, bureaucracy reform focused on the attempts to reinstate FETA (BPPK) to its basic task and main functions, that is, to implement education and training in state finance for the work units within the Ministry of Finance (‘Back to Basic’). The next step was revitalization, which was done in 2008. FETA (BPPK), as a supporting unit of the Ministry of Finance corporate performance, implies a very strategic role, particularly to improve the quality of human resources. This strategic role was intended to be regained and perfected by conducting revitalization in some vital sectors of FETA (BPPK). As a reference for state finance education and training, FETA (BPPK) is supposed to be at the front lead for all units within the Ministry of Finance in order to comprehend the development and needs of all user units. Therefore, in 2009, the ‘leap to lead’ concept became the focus of attention, i.e. as an overall effort to place FETA (BPPK) one step ahead of the user units. One of the efforts is to form a work unit which has as its purpose to measure the capacity in mastering a foreign language (cq. English) of the education and training participants, their academic‐ and personality potential, all of which will be accomodated in one specific test/measurement unit. In 2010, after passing through the three periodical processes as mentioned above, FETA (BPPK) will maintain its focus on the implementation of competency‐based training by utilizing information technology. This is done in order to respond to the challenges exposed by the user units which recurrently underwent changes, starting from the business process, organization structure, quantity of human resources, etc. It is anticipated that with the implementation of information technology, quality oriented education and training can be effectively and efficiently implemented.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.1. BACK TO BASIC An organization can operate well if the organization is run conform with the actual main task and functions. Being a vital organization within the Ministry of Finance, FETA (BPPK) is demanded to return to its core task and function, which is, as a human resources development centre of the Ministry of Finance. To improve the performance of FETA (BPPK), a policy of returning FETA (BPPK) as a solid organization in the realm of finance is formulated, called ‘back to basic’. One of the focuses of this Back to Basic concept is organization. Organization within the scope of FETA (BPPK) must be reviewed and returned to its actual function. Besides, it is necessary to control every supportive element within FETA (BPPK) having impact on the performance of FETA (BPPK). Restructuring of the organization required strenuous efforts from every element within FETA (BPPK). In 2007, some Back to Basic programs in organization had already achieved their expected results. a. Making Training Need Analysis (TNA) Effective The attainment of Ministry of Finance corporate performance in general and the success of bureaucracy reform programs in particular, urgently require to be supported by qualifiable human resources. In the context of human resources development, FETA (BPPK) as a service provider for education and development, needs to improve the quality of available education and training services conform to the user departments needs. Prior to planning of education and training programs, it is necessary to conduct a training need analysis (TNA) to observe how important the role of an educational or training program might be and what types of training are truly needed by the users.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
b. Establishing the State Assets and Fiscal Balance Training Center FETA (BPPK) as an education and training service provider in state finance definitely needs to adapt with the dynamics of organization transformation and the broad organizational needs within the Ministry of Finance. One of FETA (BPPK)’s responses to the users’ needs, especially the Directorate General of State Assets Management and the Directorate General of Fiscal Balance was the establishment the State Assets and Fiscal Balance Training Center. The existence of the State Assets and Fiscal Balance Training Center is mandated by virtue of Article 1911 of Financial Minister Regulation No. 100/PMK.01/2008. The State Assets and Fiscal Balance Training Center originally was a part of the General Finance Training Center, yet by then then established as the institution responsible for the development of Human resources quality in the Directorate General of State Assets Management and the Directorate General of Fiscal Balance. c. Establishing Training Center as a Work Unit (Satker) One of the main themes of FETA (BPPK) reform is making Training Center a separate work unit (in terms of financial aspect) from the Secretariat of FETA (BPPK). By this separation, bureaucracy processes can be accomplished faster and more flexible. As an example, the work unit can then directly propose a fund request to the State Treasury Office (KPPN) without having to go through FETA (BPPK) Secretariat first, as such securing prime service for the user and in line with the bureaucracy reform mandated by Ministry of Finance. Work Units that have been established and in operation since 2007, are among others, BDK in the regions, STAN, Human Resources Training Center in Magelang, Customs and Excise Training Center , and also Tax Training Center. The establishment and implementation of Budgetary and Treasury Training Center as
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
a Work Unit was accomplished in 2008. Meanwhile, State Assets and Fiscal Balance Training Center, and General Finance Training Center will be in operation as Work Unit by the end of 2009. d. Making (Regional Finance Education and Training Office) BDK
Work Site Effective Considering that FETA (BPPK) training substance/material is not only needed by the internal departments of the Ministry of Finance but also by other institutions (particularly the local governments), the BDKs in the regions were made effective by the FETA (BPPK) in 2007. To optimize the service to the users other than the Ministry of Finance, especially training services for the local governments, FETA (BPPK) has planned to establish new BDKs in Pekanbaru, Denpasar and Pontianak. This has been approved by the Ministry of State Apparatus Utilization and is in the process of finalization. e. Utilizing Graduate and PostGraduate Alumni of APPS One of the human resources development programs in the Ministry of Finance is providing the opportunity to continue formal education up to Graduate and Post‐ Graduate level, either on own account or by scholarship. These graduates and Post‐Graduates are expected to possess a higher competence and to be able contribute with added value to the Ministry of Finance. For that purpose, FETA (BPPK) needs to optimize the utilization of fresh alumni of the APPS (Post Graduate Education administration) to improve the quality of FETA (BPPK) education and training programs by integrating theory and empirical practice. Therefore, these fresh alumni need readaptation pending their next placement. In 2007, in compliance with the Back to Basic program, FETA (BPPK) designed a Post Graduate Program (PGP) for Graduate and Post‐Graduate participants (those already having attained a S2/S3 degree). PGP is a temporary placement
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
program (kumandah) for the Graduate and Post‐Graduate participants of echelon I units within the Ministry of Finance. They are assigned as temporary instructors at the Training Center/STAN within the realm of FETA (BPPK), altogether as curriculum development staff and researchers. In such case, the personnel status of these Graduate and Post‐Graduate program participants will be transferred to the General Secretariat (Personnel Bureau) of the Ministry of Finance while accomplishing their PGP education. Upon graduation, they will be re‐allocated by the General Secretariat according to the user department needs. In connection with PGP, FETA (BPPK) cq. Program Development Division conducted a survey in 2007. The survey was conducted by distributing questionnaires to certain officials and staff within the Ministry of Finance, such as the Head of Personnel Bureau, the Secretaries of respective Directorate General, the Secretary of Inspectorate General and the Secretaries of Agencies. Based on the result of questionnaires distributed to echelon 1 units, it was identified that 83,33% or 10 from 12 echelon 1 units showed their approval of the establishment of this PGP program. Participants eligible to attend this functional PGP program are personnel that have completed the post graduate program on account of the Human Resources T.C./PPSDM project cost and/or a grant. TRB‐U (Unit Bureaucracy Reform Team) then used the result of these questionnaires as a basis to design a specific Post Graduate Program concept with the following contents: 1. Apprenticeship of 6 months to 1 year after graduation. 2. Selection (administration, written test, and interview) executed by FETA (BPPK), to determine whether these paticipants show an interest in FETA (BPPK) activities. 3. The kumandah assignment can be in the form of teaching activities, training program development (curriculum and syllabus design, including e‐learning models), research and evaluation, and other assignments (TPA, TOEFL, assessment center).
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
This program was also designed to serve as recommendation for the respective unit superior of the kumandah participants as a means for further consideration in determining their job promotion. In addition to this concept designed by TRBU, it was also necessary to conduct action plans to implement the program. These action plans were: 1. Internal coordination of the PGP concept within FETA (BPPK). 2. Socialization and coordination with the relevant echelon 1 units regarding PGP program. 3. Concurrence of the MOU. 4. Coordination with the Training Center/STAN to agree on the assignment of PGP participants. 5. Assignment of and directing the placement of PGP participants. 6. Implementation of education, training and development programs for the PGP participants. 7. Development and appraisal of PGP participants. f.
Developing Interregional Rotation Pattern between Functional Structural Personnel, and InterEchelon I Units
It is a ‘conditio sine qua non’ that human resources in FETA (BPPK) must always be developed for the sake of improvement and meeting the ever demanding placement needs, either for structural or functional position incumbents. In order to meet the needs for availability of instructors and updating of current knowledge/experience of FETA (BPPK) personnel, rotation is a pre‐requisite. Rotation, either internal FETA (BPPK) or across echelon 1 within the Ministry of Finance, was executed by FETA (BPPK) in 2007. Rotation carried out by FETA (BPPK) was in the form of rotation at the same position level, promotion in rank or position, and demotion. Besides, rotation can also be carried out by way of inter/cross position posting, i.e. between structural and functional positions based on stipulated criteria, as a means to meet the demand for instructors and safeguard the continuity of the
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
organization business processes. In 2007, there were already some specific forms of teaching assignments of other echelon 1 units personnel to meet the needs for experienced instructors. During 2007, the rotation pattern as carried out by FETA (BPPK) referred to the Head of FETA (BPPK) Decree No. 252 Year 1999 regulating the rotation pattern within FETA (BPPK). With the projection of bureaucracy reform in the Ministry of Finance, which also affected FETA (BPPK) as an echelon I unit within the Ministry of Finance, starting as of 2007 with the ‘Back to Basic’ concept, the Unit Bureaucracy Reform Team (TRBU) was established, whose tasks were designing and composing rotation patterns in line with the organization development and transformation. TRBU FETA (BPPK) was also integrated with the Main Bureaucracy Reform Team (TRBP) in order to compose the ideal rotation pattern in line with the organization development needs, which regulate the rotation pattern across echelon 1 within the Ministry of Finance. The internal FETA (BPPK) rotation pattern was still in the finalization process up to 2007, and therefor could not be applied optimally yet. g. Application of the Code of Ethics in FETA (BPPK) FETA (BPPK) is one of the echelon 1 units in the Ministry of Finance whose main task is managing as well as implementing state finance education and training programs within the Ministry of Finance, State Owned Companies (BUMN), other government institutions and local government institutions. For the sake of reinstating FETA (BPPK) to its original basic functions, and to safeguard the role of FETA (BPPK) as an education and training agency, the Personnel Code of Ethics was applied within FETA (BPPK). The Objectives of the establishment of the FETA (BPPK) Personnel Code of Ethics are as follows: 1. to improve personnel discipline; 2. to guarantee the upholding of the rules;
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
3. to guarantee conducive acceleration of task implementation; 4. to create and maintain professional work conditions; and 5. to enhance personnel image and performance. The legal validity of FETA (BPPK) Code of Ethics are among others: •
The Minister of Finance Regulation No. 29/PMK.01/2007 on the Guidelines of Civil Servant Discipline Improvement in the Ministry of Finance.
•
The Minister of Finance Regulation No. 71/PMK.01/2007 on the Amendment of the Minister of Finance Regulation No. 29/MK.01/2007.
•
The Minister of Finance Regulation No. 72/PMK.01/2007 on the Code of Ethics Council in the Ministry of Finance.
•
The Minister of Finance Decree No. 293/KMK.01/2007 on the Authority Delegation to the Officials in the Ministry of Finance to Administer the Moral Sanction on Violation of The Civil Servant Code of Ethics in the Ministry of Finance.
Every personnel must highly respect the personal basic values as follows: 1. Belief in God Almighty 2. Education awareness 3. Integrity 4. Professionalism 5. Exemplary model 6. Mutual respect
h. Controlling the FETA (BPPK) internal Foundations Before 2007, there had often been profit‐oriented activities within FETA (BPPK) using FETA (BPPK) facilities and reputation, such as conducting education and training programs, which were not formal FETA (BPPK) programs, e.g. initiating Diploma Actuaria and Effect Analysis Programs, etc. These activities were conducted by ‘Foundations’ within the FETA (BPPK) and evidently involved some elements of FETA (BPPK).
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
In 2007, efforts had been made to put these activities to order. These disciplinary actions were taken in line with and to support FETA (BPPK) ‘Back to Basic’ program which aims to reorganize the elements of FETA (BPPK) back to their proper functions and responsibilities. Therefore, new policy and regulations were formulated. This policy constituted the planning of handing over the Diploma Actuaria and Effect Analysis program, formerly under FETA (BPPK)'s authority to STAN in 2008. Besides that, a regulation had also been made that FETA (BPPK) was permitted to establish cooperation with other parties (other foundations or private institutions) in the area of education and training, under the following conditions: 1) Said foundations/institutions involved in the cooperation with FETA (BPPK) shall not use the logo/emblem/symbol/letter‐head of Ministry of Finance/ FETA (BPPK) and shall not have their domicile in the compound of FETA (BPPK). 2) FETA (BPPK) personnel shall not become administrator and/or employee of the foundation/institution/agency dealing with FETA (BPPK). 3) Said foundations/agency/institution will be permitted to conduct education and training programs in FETA (BPPK) compound based on tenancy of the building, classroom, and auditorium covering a short‐time period provided the building/facilities are not being used by the FETA (BPPK) and such activities are not held during work hours. Upon issuance of these regulations, at the end of 2007, no foundations or members of foundations/institution from FETA (BPPK)'s elements were allowed to operate in FETA (BPPK) compound anymore. Consequently, FETA (BPPK) ‘back to basic’ program could then be implemented properly.
i. Education Accreditation in FETA (BPPK) For certain types of education and training, such as Leadership Training III and Leadership Training IV, the Human Resources Training Center merely has the role as organizer because the respective curriculum is designed by the State
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Administration Institution (LAN). As a consequence thereof, LAN requires that the institution conducting the training be accredited. Since 2005, for this kind of training activities, the Human Resources Training Center has acquired accreditation from LAN and is in the process of acquiring the ISO certification. The purpose is to increase the trust of the users of FETA (BPPK). Whereas, for other types of education and training, such as Technical and Functional education and training, there is no accreditation process yet.
j. Education and Training Cooperation As a governmental institution, FETA (BPPK) has the moral responsibility to participate actively in improving the quality of human resources in the entire government institutions, thus not only in the Ministry of Finance. This means that all government institutions have the opportunity to utilize FETA (BPPK) services to improve the quality of human resources in the area of state finance. Such relation can be established in the form of mutual cooperation between that particular institution and the FETA (BPPK). Consequently, a clearly‐defined regulation regarding this cooperation is necessary. In 2007, the regulation, which was expected to sustain the education and training cooperation activity, was formulated. This regulation will contain the mechanism of the implementation of education and training cooperation between FETA (BPPK) and non‐FETA (BPPK) agencies/institutions. FETA (BPPK) is entitled to administer or organizae education and training programs with other institutions by using a financial mechanism based on either self‐management or another pattern, pursuant to prevailing regulation. This regulation on education and training cooperation became effective in 2008. To date, FETA (BPPK) has conducted education and training coperation with several institutions such as the Ministry of Health, Ministry of Industry, Ministry of Fishery and Marine, State Intelligence Agency, Office of the Attorney General, etc.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
k. Developing Information Technology and Communication FETA (BPPK) Website Development Socialization and dissemination of information to all stakeholders of FETA (BPPK) play a vital and important
role.
For
instance,
information
regarding education and training, and upgrading is of great importance for the Ministry of Finance personnel who would like to develop their competence and career. The public at large also needs the information about the new students enrolled in STAN which resides under FETA (BPPK) organization. The variety of the stakeholders needs handled by FETA (BPPK) requires the effective and efficient use of easily renewable and accessable communication media. One of such eligible media is the electronic media, including the use of sites/websites/blogs. In connection the above‐mentioned communication media, FETA (BPPK) successfully created its www.bppk.depkeu.go.id website which functions as informative portal. Originally, the site's development and maintenance was under the control of the Sub‐Division of Information, specifically in the Division of Organization & Methods and Reporting Systems. Later on, it was managed by the Division of Information and Communication Technology (ICT) which was not established until the end of 2008. The portal has utilized CMS (Content Management System) which facilitates the contributors to review and renew the contents. The FETA (BPPK) portal that was officially launched on April 2, 2008 consisted of the front page of FETA (BPPK) and several sub‐portals including coverage of all TCs, BDKs, and STAN that are in the organizational structure of FETA (BPPK).
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
FETA (BPPK)’s eLearning Development Information and Technology‐based education and training constitutes an absolute need that should be immediately developed by FETA (BPPK). Education and training using elearning would be one of the methods of technology considered as a priority to be developed. One of the main components in eLearning is a Learning Management System (LMS) portal as a platform of virtual encounter for the instructors and participants. As the first step, the embryo of the LMS portal was constructed at the end of 2008 by using LMS Model which can be accessed on www.bppk.depkeu.go.id/lms. The next component, being the core of elearning, is the content of the E‐learning itself. In the last quarter of 2008, Computer Based Learning/Training (CBL/CBT) model was designed in the form of an audio‐visual CD, referred to as the ADBI (Asian Development Bank Institute) model. As a preliminary model, most materials for the Rank Upgrading Adjustment Examination 5 (UPKP 5) education and training have been converted from its conventional module to audio‐visual CD module. This module contains e‐book, audio‐book, Power Point presentation, and video‐assisted learning materials. The next model to be developed is web based learning by using interactive multimedia technology which is so light and small that it can be inserted into the LMS portal. The implementation of eLearning is projected to be applied early 2009 by using blended eLearning method which still combines LMS utilization and the face‐to‐ face classroom meetings. The model for this implementation was adapted from IBM 4‐tier Learning Model consisting of 4 levels, namely, (1) learn from
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
information, (2) learn from interaction, (3) learn from collaboration, and (4) learn from the conventional face‐to‐face method (co‐location).
Developing FETA (BPPK) Information and Communication Technology (ICT) Master Plan FETA (BPPK) main business process in providing high‐quality human resources forms the prime stepping stone in determining appropriate and applicable information and communication technology to support this process. Therefore, FETA (BPPK) should have a sound ICT planning embodied in an ICT Blueprint and ICT Master Plan. ICT Blueprint contains long term planning (covering a period of 4‐6 years). The ICT Blueprint then will be detailed in short term planning (for the duration of 1‐2 years), being the ICT Master Plan. FETA (BPPK) plans to develop the ICT Blueprint In 2009. To fill in the blank until the ICT Blueprint will be accomplished, the ICT Master Plan for the next 2 years period was prepared by FETA (BPPK) at the end of 2008.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
l. Education and Training and Special Expertise Certification in FETA (BPPK) To date, the Education and training, and certification programs conducted by FETA (BPPK) has been the implementation of certification exams for Customs Service Handling Entrepreneurs (PPJK), and the education and training and certification for candidates of the Committee for Procurement of goods and services. Based on the Minister of Finance Regulation No. 65/PMK.04/2007 on the PPJK, article 1 paragraph (2) stipulates that a customs expert is a person who has the knowledge and understanding in customs and possesses a customs expertise certificate issued by FETA (BPPK). In its implementation, certification examination for PPJK is held by the Customs and Excise Training Center Besides expertise certification for Customs and Excise services, FETA (BPPK) through the Budgetary and Treasury Training Center also implements expertise certification for candidates of the Committee for Procurement of Goods and Services. The education and training program for the candidates of the Committee for Procurement of goods and services, is being administered until 2010. This is in accordance with the regulation of Government Goods/Service Procurement Policy Institution (LKPP) stating that the implementation of certification for candidates of the Committee of Procurement for Goods and Services by institutions other than LKPP is still allowed until 2010. The users of FETA (BPPK) services are not limited to the users from the internal units of FETA (BPPK) itself. This condition challenges FETA (BPPK) to be capable of implementing various expertise education and training which are specific in purpose and eligibly certified. To address the challenges and to meet the demands related to the education and training for users, FETA (BPPK) does not necessarily have to be directly involved in every expertise education and training. FETA (BPPK) may take the role only as a guiding institution for certified education and training. Generally, FETA (BPPK) determines the types of competency that every participant of the training should have, administers the examination and issues the training certificate. However,
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
the education and training can be conducted by other non‐FETA (BPPK) institutions.
m. Preparing STAN to become a Public Services Agency (BLU) The plan to convert the status of STAN into a BLU began in 2007. The initiation was founded on the existence of STAN which then was still under the line of command of FETA (BPPK) with as its consequence that the budget was also subject to FETA (BPPK) budget. BLU is a government institution established to serve the public for the purpose of supplying or administering goods and/or services which are made available without prioritizing profit orientation. In carrying out its function, BLU activities are based on efficiency and productivity principles. Government institutions can be allowed to manage their finances by way of Financial Management a la BLU (PK‐BLU) if they fulfill the substantial, technical and administrative requirements as follows: 1. Substantial conditions are fulfilled if such relevant government institution conduct a public service concerned with: a. Public service procurement of goods and/or services b. Administering a special territory/zone with the purpose of improving community economy or public services. c. Administering special funds in order to improve community economy and/or services to the community. 2. Technical conditions are fullfilled if: a. Performance of services in carrying out the main task and function is considered feasible to be managed and upgraded through BLU, as recommended by the respective Minister/Head of institution to the Regional operational work unit (SKPD) conform with their assigned authority; b. Financial performance of the relevant institution’s work unit is considered sound, as evident from BLU formal request. 3. Administrative conditions are fullfilled if said government institution has the capacity to prepare and submit all documents as mentioned below:
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
a. Statement of capability to increase their performance in providing services, financial ability and specification of benefit for the society. b. Management system & method c. Business strategy plan d. Principal finance report e. Minimum service standard f.
Final audit report or statement of credibility to be audited independently
If STAN becomes a BLU, it is expected to be able to indepently manage its financial budget maximally, without having to wait for fund disbursement by FETA (BPPK) which otherwise may take a long time.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B.2. REVITALIZATION OF FETA (BPPK) FETA (BPPK) agenda to revitalize its programs are as follows:
1. Leap to Lead The strategic role of an Education and Training institution would be difficult to realize if there were no paradigm shift of the agents of education and training itself. The paradigm so far in practice, that the Education and Training institution is just a supportive unit per se, can be regarded as a deliberately created image to make the institution think of itself as second class. It is compulsory for the education and training institution itself to endeavour to get itself out of this pattern. One of the most feasible operational steps is creating a leap for FETA (BPPK) to lead in developing the Ministry of Finance human resources competency. A concrete step that has been taken is by activating the function of assessment and academic discussion regarding the trend of competency/program, among others, assessment of Performance Based Budgeting, which currently was conducted by the Budgetary and Treasury Training Center Besides that, an Accrual Basis Accounting assessment was also done, which functions as a prime measure for assessing STAN. Such programs will continuously be developed and implemented also by other TCs in FETA (BPPK). Meanwhile, academic discussions has been conducted by Tax Training Center, by taking a strategic side with regard to recommendation on cases processed in the Tax Court. The focus of the strategy is intended that FETA (BPPK) may become the the main referral in the area of state finance. The ideal condition to be achieved is by making FETA (BPPK) appropriately compatible with its vision, i.e. as ‘the center of excellence’. The first target is when all the echelon 1 units within the Ministry of Finance are in need of strengthening its human resources competence, they will in any case refer to FETA (BPPK). The second target is when all the echelon 1 units of the Ministry of Finance no longer need strengthening of human resources competence, because FETA (BPPK) already actively anticipated every need for competence development of the Ministry of
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Finance. The third target is that FETA (BPPK) is able to fulfill the relevant human resources knowledge and skills needs of the entire Ministry/related institutions, State Owned Companies/Regional Owned Companies and Regional Governments, in the area of state finance.
2. ICTMasterplan There are several factors that are required to make
the
above‐mentioned
strategy
obtainable. One of those is the support of a compatible information and communication technology (ICT). Thus, a comprehensive ICT structure and infrastructures development becomes an agenda of utmost importance. Although nowadays the infrastructure is owned by FETA (BPPK), its utilization has not yet reached the optimum point. There are two main purposes which will become the focus of design of the ICT‐ Masterplan. First, is the ICT optimalization in FETA (BPPK) administration and operation through egovernment. Besides the projected target for speed and service, another target is creating an environmental awareness image through a paperless working system. Second, is ICT intensification in education and training services, starting with learning methodology development up to facilitating acceleration of services provided for education and training participants, prior to, during and after completing the education and training program.
3. CustomerOriented Services There are two main agendas which have been developed to implement an accelerated and easily accessible service for FETA (BPPK) stakeholders.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
a. Accelerated service. This strategy is conducted by simplifying the Education and Training management by simplification of bureaucracy, among others, objective socialization of information of FETA (BPPK) Education and Trainings programs through website and e‐registration, and the development of competency based education and training by utilization of information technology. Besides that, FETA (BPPK) is developing a long distance e‐learning, and e‐education and training, as realization of futuristic education and training. This last step was taken among others based on the spirit of expenditure budget efficiency as part of FETA (BPPK) concern for exemplary state finance administration.
b. Easily accessible Service. This strategy was formulated by means of the establishment and dispersion of the Technical Operation Unit (UPT) in each Finance Education and Training Offices in the regions (BDK). There are two main targets to be achieved. The first target is the accurately mapping of users’ Education and Training needs in the region. The aspiration to have BDK function as FETA (BPPK)’s spearhead in rendering compatible service to all stakeholders begun with delivering precise information on existing education and training needs identification. This target can only be achieved through intense communication between BDKs and users in every work area. The first step needed is to assure that no work unit in the region is left ignorant of FETA (BPPK)’s work program. The second target is to guarantee the equittably fast distribution and socialization of education and training, specifically for education and training programs which still practice the classroom system. This target is the outcome of previous steps hence to ensure that the needs of all the stakeholders are fulfilled up to maximum.
4. Empowerment of Instructors FETA (BPPK) regards the instructors as a main factor in creating FETA (BPPK)’s image. This makes sense in view of the fact that FETA (BPPK)’s image building starts from the education and training participant’s judgments on the
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
instrustors’ performance. Therefore, the following steps became FETA (BPPK)’s particular agenda in its efforts to strengthen the competency of instructors: a. Recruitment. Regularly recruiting potential Instructors (Widyaiswara) from FETA (BPPK) internal and external domains. By increasing the quantity of instructors, it is expected that the quality of the instructors can be improved by creating a positive competition climate among them. Besides that, in a systemic way, the instructors’ competency development had been accomodated in FETA (BPPK)’s organizational structure. b. Apprentice Tour of Duty (kumandah). Intensify post‐training placement for Ministry of Finance personnel who have recently finished pos‐tgraduate education, such as temporary placement (diunduh) for one year, hence to give them the opportunity to dedicate their knowledge in FETA (BPPK). This step has a positive implication for the instructor, considering that it such a knowledge sharing activity in the long run shall be intertwined with kumandah.
5. Extensive Capacity Building Developing cooperation with national and international institutions with the aim of FETA (BPPK) capacity building. There are two main points in this development: (i) strengthening the education and training management, (ii) enriching the Education and Training expertise. These efforts are directed to optimally improve FETA (BPPK) business processes and products. Synergic managerial strengths and well‐designed Education and Training programs are the key to success of an education and training institution in its main role of developing human resources of an organization.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
CHAPTER 3 FETA (BPPK) EDUCATION AND TRAINING PROGRAM 2008
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
A. IMPLEMENTATION OF CAREER PATH EDUCATION AND TRAINING FOR RANK PROMOTION OF CIVIL SERVANTS IN THE MINISTRY OF FINANCE Coordination of planning of education and training related to career is the full responsibility of Human Resources Training Center The implementation thereof is conducted by the Human Resources Training
Human Resources T.C. 5046 48%
Regional 5481 52%
Center together with eight BDKs spread out all over Indonesia. In 2008, the number
of
participants
attending the Career Training Figure 3.1 The Details of Career Path Education, and Education and training Participants conducted by Human Resource T.C. and Regional
was 10,527 with the estimate costs of Rp. 8,437,122,450,00
of which Rp. 6,764,558,868,00 was realized. The education and training implementation was held in two places with details of participants, 5,046 Pre‐Service Training Rp2,178,524,663
Leadership Training Rp2,378,244,300
Rank Upgrading Adjustment Examination Rp887,543,830
Official Examination Rp1,320,246,075
Figure 3.2 The Cost allocation of the Career Education and Education and training Implementation in Human resource Development ETC
participants of the education and training in Human Resources Training Center, while 5,481 participants attended career education and training in the BDKs. Cost allocation used by the Human Resources Training Center to run the career education and training is presented in Figure 3.2
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
About 35% of the total cost budget was allocated for Leadership Training, which amounted to Rp 2.378.244.300,00, with details of the cost as follows: Rp713.473.290,00
was
used
for
Leadership
Training
III
whereas
Rp1.664.771.010,00 was used for Leadership Training IV. The second largest allocation of the budget was used for Pre‐Service Training, which was about 32%, followed by education and training programs for Official Examination I amounted to 20%, and lastly, Rank Upgrading Adjustment (UPKP) program amounting to 13%. Kinds of Education and training PreService Training
2095
Average Cost per participant Rp 1,039,868.57
Official Examination I
5653
Rp 233,547.86
79
Rp 679,011.94
494
Rp 147,627.35
1844
Rp 356,004.87
Rank Upgrading Adjustment Examination II Rank Upgrading Adjustment Examination IV Rank Upgrading Adjustment Examination V Rank Upgrading Adjustment Examination VI Leadership Training III
Participants
62
Rp 1,685,500.00
90
Rp 7,927,481.00
210 Rp 7,927,481.00 Tabel 3.1 Types of Education and trainings, Participants, and Average Costs per Participant of the Career Education and Training Leadership Training IV
The Pre‐Service Training held in 2008 was attended by 2,095 participants at the average cost of Rp. 1,039,868.57 per person. For the Official Examination I, 5,653 personnel eligible to take the Official Examination had been coached to attend this education and training program at the cost of Rp. 233,547.86. per person. Meanwhile, the Rank Upgrading Adjustment Examination II was attended by 79 participants at the average cost of Rp. 679,011.94 per person. The Rank Upgrading Adjustment Examination IV was attended by 494 participants at the average cost of Rp. 147,627.35 per person. The Rank Upgrading Adjustment Examination V was attended by 1,844 participants at the average cost of Rp. 356,004.87 per person, whereas The Rank Upgrading Adjustment Examination VI was attended by 62 participants at the average cost of Rp. 1,685,500.00 per person. The Leadership Training III was attended by 90 participants and the
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
average cost per education and training program was Rp. 7,927,481.00 per person, while the Leadership Training IV was attended by 210 participants at the average cost of Rp. 7,927,481.00 per person. Details of the average budget for each participant of the Career Training are presented in Table 3.1.
B.
IMPLEMENTATION OF TECHNICAL AND FUNCTIONAL EDUCATION AND TRAINING FOR COMPETENCE DEVELOPMENT OF CIVIL SERVANTS IN THE MINISTRY OF FINANCE.
Technical and Functional Education and Training aims to improve knowledge, skills and attitudes of the personnel required to perform their duties and obligation in accordance with prevailing the rules and regulations. Whereas, the functional Education and Training is conducted to meet the competency requirements conform to the respective rank and position. FETA (BPPK) comprises several BDKs yet not all of them conduct technical and/or functional education and training programs. Some of the Training Centers conducting both types of programs are the Budgetary and Treasury Training Center, Tax Training Center, Customs and Excise Training Center, and General Finance Training Center whereas the Budgetary and Treasury Training Center only conducts the technical education and training programs. Both the cost and budget plan and realization for either the participant as well as the estimate budget allocated for each Training Center shown as follows:
a. Budgetary and Treasury Training Center
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
In 2008, Budgetary and Treasury Training Center planned Technical/Functional programs to be attended by 2,447 participants. At the end of the budgetary year of 2008, the participants of Technical Education and training realized were 1,992 people or 81.41% of the planned number of participants. Education and training cost planned for the implementation of the Technical / Functional Training was estimated at Rp. 3,372,593,791.00. At the end of budgetary year 2008, the amount of budget realized was Rp. 2,898,661,563.00 or 85,95% of the original plan.
1992 Participants 2447
0
500
1000
1500
2000
2500
Realization Target
3000
Figure 3.3 The Number of Technical Education and Training in Budgetary and Treasury Training Center
Rp3,372,593,791 Rp3,500,000,000
Rp2,898,661,563
Rp3,000,000,000 Rp2,500,000,000 Rp2,000,000,000 Rp1,500,000,000 Rp1,000,000,000 Rp500,000,000 Rp‐ Target
Realization .
Figure 3.4 Cost Allocation of Technical/Functional Education and Training Implementation in Budgetary and Treasury Training Center
b. Tax Training Center
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Tax Training Center planned to conduct Technical/Functional Training in the year 2008 and it was planned to be attended by 1,851 participants, yet in the end of the budgetary year 2008, the number of participants realized was 1,525 persons or as many as 82.39% of the total planned. The budget planned was Rp. 3,565,76,858.00 and until the end of the budgetary year 2008, the amount of budget realized was approximately Rp. 2,386,449,970.00 of the cost budgeted. It can be noted that the amount of the average cost of the Technical/Functional Training was Rp. 1,564,885.23 per participant.
1525 Participants
Realization 1851
0
500
1000
1500
Target
2000
Figure 3.5 The Amount of Participants of Technical / Functional Training in Tax Training Center
Rp3,565,076,858
Rp4,000,000,000
Rp2,386,449,970
Rp3,000,000,000 Rp2,000,000,000 Rp1,000,000,000 Rp‐ Target
Realization
Figure 3.6 Costs Allocation of Implementation of Technical/Functional Training in Tax Training Center
c. Customs and Excise Training Center
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
In 2008, Customs and Excise Training Center planned Technical/Functional Training and it was projected to be attended by 1,120 participants. At the end of budget year 2008, the number of people attended was 1,105 participants or 98,66% of the projected total; consisting of 927 people funded by DIPA of the Customs and Excise Training Center, whereas 178 others were funded by the users’ DIPA (i.e. Inspectorate General and Directorate General of Customs and Excise). Projected Budget in DIPA was Rp 3,509,527,905.00 whereas only Rp. 2,801,479,308.00 was realized or about 80% of the budget plan. It should be noted that the average cost per education and training was Rp. 2,280,360.00 per participant.
Participants
0
200
400
600
800
1105
Realization
1120
Target
1000 1200
Figure 3.7 The Amount of Participants of Technical / Functional Training in Customs and Excise Training Center.
Rp3,509,527,905
Rp4,000,000,000
Rp2,801,479,308
Rp3,000,000,000 Rp2,000,000,000 Rp1,000,000,000 Rp‐ Target
Realization
Figure 3.8 Cost Allocation of Technical/Functional Training Implementation in Customs and Excise Training Center.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
d. General Finance Training Center In 2008, the General Finance Training Center education and training was projected to be attended by 881 people. At the end of budget year 2008, realization was 727 participants or 82.52% of the total planned. The estimate of cost of the planned budget for 2008 was Rp. 1,699,658,000.00 whereas only Rp. 1,314,662,267.00 or 77.71% of the total planned was realized. From the data, it is evident that the average cost was Rp 1,808,338,74. per participant.
Participants
727
Realization 881
0
200
400
600
800
Target
1000
Gambar 3.9 The Number of Participants of Technical/Functional Education and Training in General Finance Training Center
Rp1,699,658,000
Rp2,000,000,000
Rp1,314,662,267
Rp1,500,000,000 Rp1,000,000,000 Rp500,000,000 Rp‐ Target
Realization
Gambar 3.10 Cost Allocation of Technical/Functional Education and Training Implementation in General Finance Training Center
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
C. IMPLEMENTATION OF EDUCATION PROGRAM THROUGH FINANCE DIPLOMA PROGRAM To meet the needs of qualified human resources in the field of financial education, FETA (BPPK) administers and coordinates finance diploma education programs which consist of finance diploma programs to meet the need for new personnel in the future, and finance diploma programs for advanced functional education for Ministry of Finance personnel. All diploma programs are conducted by STAN. In 2008, STAN conducted Admission Tests in various regions across the country. The numbers of participants registered and having passed the test in each region are presented in Figure 3.11. Most participants registered reside in the Jakarta region, i.e. 21,448 applicants. The overall number of registered participants was 95,365 people, out of which 2,325 or 2.44% of the number of applicants across the country, passed the test. STAN conducts one program of Diploma I, eight programs of Diploma III, and one program of Diploma IV. The graduates of these diploma programs are placed in all echelon I units of the Ministry of Finance. The allocation of participants who passed the selection process is presented in Figure 3.11. Participants accepted in Diploma I Program were 210 people and 2115 people were accepted in D III Program
Figure 3.11 The Number of Participants Passing the Admission Test of Diploma I and III in 2008
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Jayapura
0382 2176
Pontianak
1 618 2325
Mataram
6 778 33 1380
Surabaya
154
6299 6662
191 3225
Padang
38 6 1374 0 694
Manado
Registered Applicants
Makasar
106 101018
Malang
Acceptable Applicants
7694
210 5034
10007
252
12298
530
Palembang
6932
97
9021
143
Jakarta
21448
554
0
5000
10000
15000
20000
25000
Figure 3.12 Details of the Applicants and Graduates Based in Various Admission Regions
1200 1000 800 600 400 200 0
1107
601
854
673
210 210 0
77 77 0
452267
72
32 11 43
141 148 7
253
Male Female Total
Figure 3.13 Details of the Applicants and graduates Based on Specialization and Sex
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
The functional higher education program in STAN includes : •
Diploma I Program in finance, majoring in State Treasury, Customs and Excise, State Auction Receivables Administration, and Tax Administration.
•
Diploma III Program in finance, majoring in State Treasury, Customs and Excise, Tax Administration, Appraisal/Land and Building Tax, State Auction Receivables Administration, and State Accountancy.
•
Specific Diploma III Program of Finance, majoring in Accountancy with specific curriculum.
•
Specific Diploma III Program of Finance, majoring in Tax with specific curriculum.
•
Diploma IV Program in Finance, majoring in State Accountancy.
During 2008, STAN succeeded in graduating as many as 2.261 people with the details as follows: •
Diploma I Program
•
Diploma III Program : 1,878 people
•
Diploma IV
: 170 people : 213 people
For the year 2008, the graduates of Diploma I Program in Finance were all placed within the Ministry of Finance. Whereas, the graduates of Diploma III were to fulfill not only the needs of personnel in the Ministry of Finance, but also in the Supreme Audit Agency (BPK) and BPKP (Financial Audit and Development Audit Agency). The graduates of Diploma IV Program were returned to their respective units such as the Ministry of Finance, BPK, BPKP, and Local Governments. The allocation of the graduates of Diploma IV Program was mostly to the Directorate General of Tax.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
D. IMPLEMENTATION OF POSTGRADUATE EDUCATION PROGRAM As one of the efforts to improve the quality of personnel in the Ministry of Finance, FETA (BPPK) also conducts specific programs in the field of post‐ graduate education administration, which comprises several activities, namely pioneering of degree program, non‐degree program, and pre‐departure training (in case of foreign education/training). Regarding the postgraduate selection program, the participants are not only limited to civil servants in the Ministry of Finance, but also civil servants within the realm of the Coordinating Ministry of Finance and Economy, the Ministry of Industry and Trade, BKPM (Badan Koordinasi Penanaman Modal/Investment Coordinating Agency), Aceh local government and Syah Kuala Banda Aceh University. The pioneering of the degree program is a program of assigning employee‐ students to attend postgraduate education, both for the master and doctorate degree. The enrollment of employee‐students in 2008 was the outcome of selection conducted in 2006 and 2007. The number of personnel who passed the selection of postgraduate education program (S2/S3), domestic and in foreign countries in 2006 and 2007, was 234 people. The details of each personnel who passed the selection process are presented in Figure 3.14
Master Degree (Linkage Program) 51 22%
Master Degree (Domestic Program) 104 44%
Post Graduate Degree (Linkage Program) 6 3%
Master Degree (Overseas Program) 73 31%
Gambar 3.14. The Details of Personnel who Passed the Selection for Postgraduate programs
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Among 234 people, 200 people had been accepted at and actively attended university, and 34 people were in the application process. Up till now, 2 persons have completed their study and have returned to their original organization. 100 people passed the selection process of domestic Postgraduate program. The details of the participants who continued taking domestic graduate study is shown in the diagram below.
Univ. Indonesia; 42
Univ. Gadjah Mada; 33
Institut Teknologi Bandung; 5 Institut Pertanian Bogor; 2
Univ. Padjadjaran; 13
Univ. Airlangga; 1
Univ. Brawijaya; 4
Gambar 3.15 The Details of Personnel who passed Domestic Post‐Graduate Selection
42 participants who passed the selection of domestic postgraduate program continued their study at the University of Indonesia and 33 participants studied at Gadjah Mada University. 13 participants continued their study at Padjajaran University and 5 participants at the Bandung Institute of Technology. Whereas, the allocation of participants who passed and attended the linkage program is as follows :
Figure 3.16 The Allocation of Participants passing the Selection of Linkage Program
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
However, participants who had the opportunity to continue their postgraduate study abroad and the allocation of participants in various cities in foreign countries are presented in figure 3.17:
Tokyo International University; 1
Ritsumeikan Asia Pacific University; 13
Yokohama National University; 3
Waseda University; 9
Hiroshima University; 5
Nagoya University; 3
Nagaoka University of Technology; 1
International University of Japan; 1
Hitotsubashi University; 11
Figure 3.17 Allocation of participants who have chances to study abroad
Figure 3.17 shows that 13 participants had the opportunity to continue their studies at Asia Pacific University Ritsumeikan and 11 people continued at the International University of Japan. 3 persons continued at the Nagoya University, Hiroshima University, and Yokohama National University. One participant got the opportunity to study at Nagaoka University of Technology and the University of Tokyo International and 9 participants studied at the Waseda University. In addition to the pioneering of Degree programs, commencing 2008, the pioneering of non‐degree program, namely the nondegree short term education and training program on good governance, had been conducted. 30 people attended this program, which ran from August 30 to September 13 , 2008 at the University of Nagoya, Japan. The participants came from the various organization units of the Ministry of Finance.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Human Resources Training Center through the Development of Human Resources Project (PPSDM) has carried out 2 steps of the implementation of post‐ graduate education in the form of Professional Human Resources Development Project (PHRD Project). PHRD Project phase 1 with the source of fund from OECF loan No. IP‐367 started in 1990 and ended in 1998. PHRD Project phase II with the source of fund from OECF II/JBIC No. IP‐458 started in 1995 and ended in 2003. PPSDM student alumni data of PHRD Project phase I and II can be seen in table 3.2. PROGRAM S3 Overseas (PostGraduate Degree)
Domestic
Overseas
Setjen
6
33
0
DJAPK
4
31
1
DJP
8
284
18
DJBC
2
71
7
DJPB
4
91
11
DJKN
0
20
0
ITJEN
1
42
0
BAPEPAMLK
2
71
3
BKF
5
26
1
BPPK
3
43
2
Kementrian BUMN
2
27
1
Sub total
37
739
44
INSTANSI
(Secretary General) (Directorate General of Budget and Fiscal Balance) (Directorate General of Tax) (Directorate General of Customs and Excise) (Directorate General of Treasury) (Directorate General of Assets Management) (Inspectorate General) (Capital Market and Financial Institution Supervisory Agency) (Fiscal Policy Office) (Finance Education and Training Agency) (Ministry of State Owned Companies)
TOTAL
S2 (Master’s Degree)
820
Table 3.2. The Distribution of Human Resources TC Student Alumni PHRD Project phase I and phase II
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Bab 4 FETA (BPPK) Human Resources Management
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
A. HUMAN RESOURCES MANAGEMENT
A.1. GENERAL DESCRIPTION In enhancing its work program, FETA (BPPK) is supported by 926 personnel which consist of 796 structural personnel and 130 functional personnel. The details of personnel according to the degree, respective unit and education, can be described as follows:
Gambar 4.1. The Data of Personnel based on degree
Gambar 4.2. The Data of Personnel based on the Education Background
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Employee in The Leave
2 1 1
Employee in The Process of Removal
1 0 1
Employee in The Conjunct Program
25
8
Employee in The Study Program
17 32 28
4
Regional Finance Training Office VIII Manado
20 18
2
Regional Finance Training Office VII Cimahi
4
Regional Finance Training Office VI Makasar
5
Regional Finance Training Office V Balikapapan
27 23 28 23 27 24
3
Regional Finance Training Office IV Malang
13
Regional Finance Training Office III Yogyakarta
12
Regional Finance Training Office II Palembang
42 29 40 28 28
6
Regional Finance Training Office I Medan
22 29
9
20
College of Governmental Accountancy
127
31
State Assets and Fiscal Balance Training Center
33
9
General Finance Training Center
24 63
15
Customs and Excise Training Center
11
Tax Training Center
12
Budgetary and Treasury Training Center
11
Human Resource Training Center
96
48 55 44 78 66 77 66 77
19
58
Secretariate of BPPK
119
29
0
20 Total
90
40 Female
60
80
Male
.
Figure 4.3. The Data of Personnel Based on Work Unit
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
100
120
140
Widyaiswara (Instructors) are functional personnel in FETA (BPPK) and have the duty to conduct the learning and teaching process. Therefore, FETA (BPPK) has made an effort to eet the needs for instructors, quantitatively as well as qualitatively. The details of instructor placement for every unit in FETA (BPPK) can be shown as follows:
Regional Finance Training Office VIII Manado
0
Regional Finance Training Office VII Cimahi
1 1 4
1
Regional Finance Training Office VI Makasar
3 2
Regional Finance Training Office V Balikapapan
0
1 1
Regional Finance Training Office IV Malang
1
Regional Finance Training Office III Yogyakarta
1
Regional Finance Training Office II Palembang
5 3
6 5 5 4 4
0
Regional Finance Training Office I Medan
4 4
1
3
College of Governmental Accountancy State Assets and Fiscal Balance Training Center
0
1 9
2
Customs and Excise Training Center
23
1
General Finance Training Center
7 9
0
Tax Training Center
9 17
1
Budgetary and Treasury Training Center
16 25
2
Human Resource Training Center
23 8
0
0 Total
30
7
Female
8
5
10
15
20
Male
Picture 4.4 The Data of the instructors based on the work unit
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25
30
35
A.2. PERSONNEL NEEDS ANALYSIS To support the optimal corporate organization performance, one of the factors absolutely needed is the exact allocation of the human resources, adjusted with the organization needs or work load. Allocation of human resources not only concerns the quantity or adequacy of placement of human resources, but also concerns the competency or specific requirement of human resources, in accordance with the needs, work load and complexity of the relevant organization in order to achieve optimum performance. In the implementation thereof, FETA (BPPK) has conducted the personnel needs analysis through work load/measurement analysis based on The Minister of Financial Regulation No. 140/PMK.01/2006 about the Guidelines of Work Load Analysis Implementation and Basic Manual of Work Load Analysis in the Ministry of Finance.
A.3. RECRUITMENT OF PERSONNEL In 2008, FETA (BPPK) recruited 60 fresh graduates from STAN, consisting of 11 D‐1 graduates and 49 D‐3 graduates. Besides that, it has also recruited 61 S‐1 graduates. In view of the rapid development of education, the complexity of occupation and the occurring challenges, FETA (BPPK) no longer recruits High School graduates anymore. However, FETA (BPPK) always opens the opportunity for its personnel to continue their study to a higher level, either by extending scholarship or at own account.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
A.4. PERSONNEL TOUR OF DUTY (ROTATION) In order to transfer the science, technology, and experience, provide broaden one’s outlook, to create new environment situation and to implement good governance, it is important to apply the tour of duty consistently and continuously. The basic rule for rotation considers many aspects such as competency and capability, career level, education, and work unit of relevant personnel.
A.5. PERSONNEL PENSION Based on the written requests for pension submitted to the Minister of Finance in 2008, 17 personnel retired, respectively consisting of 4 instructors and 13 structural personnel acquiring pension eligibility.
A.6. DISCIPLINE ENFORCEMENT A professional institution also strive to maintain personnel’s professionalism including the Code of Ethics. Therefore, FETA (BPPK) applies the Personnel Code of Ethics. The existence of the Personnel Code of Ethics is expected to be able to change the negative civil servants’ image and to increase the personnel’s professionality. Subject thereto, the personnel development in FETA (BPPK) uses persuasive and or psychological approach. In developing personnel discipline in FETA (BPPK), 18 warning letters had been issued; consisting of First Warning letters (yellow card) for 9 personnel, Second Warning letters (blue card) for 6 personnel and the Third Warning letters (red
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
card) for 3 personnel. The issuance of the warning letters for the personnel was not a discipline punishment sanction but it was a development measure in the sense that the personnel who broke the discipline got the sanction of withholding of allowance. Meanwhile, regarding discipline punishment there were 20 personnel sentenced consisting of four personnel getting a mild discipline punishment, one personnel getting a moderate discipline punishment, and 15 personnel getting a severe discipline punishment. The causes of the discipline punishment were, among others, not finishing the job on time, not obeying work time rules, conducting offense of the rules, and bribery, etc.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B. HUMAN RESOURCES MANAGEMENT REFORM
B.1. JOB GRADING The Ministry of Finance had pionereed the implementation of Position Analysis and Evaluation since 1987. In fulfilling the needs of organization management and supporting the professional human resources management application, in 2007 the Ministry of Finance pionereed the renewal of Job Analysis and Evaluation able to meet the broader organizational needs, such as the need of job grading assessment as a basis for remuneration determination and/or adjustment. At present, in FETA (BPPK), there are one grade for echelon I, four grades for echelon II, three grades for echelon III and IV, and eight grades for non echelon personnel. Obviously, position ranking in FETA (BPPK) has not been perfect yet, hence continuous review is needed to support better human resources quality and performance.
B.2. ASSESSMENT CENTER To compose the standard of Position Competency and to identify personnel competency, a certain measurement system is needed. In this reform era, openness and transparancy, where accountability principles are highly respected, competency measurement system applied must be fair and objective so it will be acceptable by the management and personnel of the organization. For that reason, in 2007, the Ministry of Finance established the Assessment Center as one of the beaurocracy reform programs in the human resources field.
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With the existence of the assessment center, it is expected that the placement process, tour of duty and promotion in FETA (BPPK) will be more objective, fair, transparant, and right on target, in order to achieve the condition of the right man on the right place. The Assessment center in FETA (BPPK) has the duty of conducting the assessment/evaluation for echelon IV, functional and general personnel. Whereas, assessment for officials of echelon III up shall be done by the assessment center on Ministry of Finance level.
B.3. PERSONNEL COMPETENCY The personnel competency is a competency structure needed for the success in conducting their task in the Ministry of Finance, containing definition, skill level and behaviour indicator from every competency. Competency dictionary of the Ministry of Finance consists of 35 Assessment method based competencies.
B.4. PERFORMANCE MEASUREMENT SYSTEM Every instituion is eager to create personnel performance improvement in all their activities. Therefore, the Key Perfomance Indicator (KPI) is composed. The measurement system of personnel performance developed is based on two main points : a. Result which focuses on what has been achieved by the personnel in completing the job, which can be measured by the Key Perfomance Indicator (KPI). b. Process / behaviour which emphazises on how the job has been done or accomplished. It will appear in the form of personnel competency in completing the job. By a sound and transparant performance measurement system, it is expected that the personnel will be encouraged to give their best performance pursuant to FETA (BPPK)’s vision and misions.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
C. HUMAN RESOURCES DEVELOPMENT
The development of an institution is definitely supported by the quality of its human resources. In enhancing qualified human resources, FETA (BPPK) constantly strives to endeavor quality improvement by means of education and training for its personnel. The implementation of those programs was done by delegating the personnel to attend education and training programs held either by FETA (BPPK) or outside FETA (BPPK) such as training, short course, seminar, and the enrollment of personnel to study either in domestic or foreign countries.
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
D. EMPLOYEE MANAGEMENT INFORMATION SYSTEM
In fulfilling the need for integrated employee information, FETA (BPPK) accomplished the Employment Management Information System (SIMPEG). It was implemented to provide significant information about personnel. The Advantages of SIMPEG The advantages of SIMPEG in personnel matters are : 1. Providing information about curriculum vitae of every civil servant in FETA (BPPK). 2. Providing information about the civil servant who has the right to get promotion, periodical salary increase, and get the print‐out of periodical salary increase. 3. Providing information about personnel statistics per unit, rank and file, education and sex. 4. Storing and retrieving data of assessment results and special psychotest, for the use of the assessment center. SIMPEG is also used to support ‘green office’ by paperless system.
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ENCLOSURES
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Appendix 1 Education and Training of Career and Leveling of Ministry of Finance Personnel in 2008 PARTICIPANT DESCRIPTION PLAN
REALIZATION
TARGET (%)
COST PLAN
REALIZATION
TARGET (%)
Pre‐service Training
2.820
2.095
74,29
2.857.373.200
2.178.524.663
76,24
Official Examination I
3.274
5.653
172,66
1.339.436.375
1.320.246.075
98,57
Rank Upgrading Adjustment Examination II
214
79
36,92
94.671.489
53.641.943
56,66
Rank Upgrading Adjustment Examination IV
238
494
207,56
112.478.512
72.927.911
64,84
Rank Upgrading Adjustment Examination V
2.859
1.844
64,50
1.249.595.874
656.472.976
52,53
Rank Upgrading Adjustment Examination VI
198
62
31,31
104.501.000
104.501.000
100,00
Leadership Training III
90
90
100,00
922.059.000
713.473.290
77,38
Leadership Training IV
210
210
100,00
1.757.007.000
1.664.771.010
94,75
Seminar
265
218
82,26
181.120.000
107.347.500
59,27
Degree Education Pioneering
296
234
79,05
50.029.220.000
44.020.081.658
87,99
Non‐degree Education Pioneering
25
30
120,00
1.756.520.000
1.664.376.300
94,75
Administration / Preparation of Abroad Technical Support
74
74
100,00
160.077.000
18.945.200
11,84
Preparation on Abroad Scholarship (Pre‐Departure. Selection. Survey)
1.577
277
17,56
4.013.889.000
2.625.133.991
65,40
TOTAL AMOUNT
12.140
11.360
93,57
64.577.948.450
55.200.443.516
85,48
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Appendix 2
Education and Training by Budget and Treasury Training Center in 2008 PARTICIPANT DESCRIPTION
COST
PLAN
REALIZATION
TARGET (%)
PLAN
REALIZATION
TARGET (%)
60
0
0,00
75.173.170
0
0,00
120
30
25,00
150.346.340
49.411.805
32,87
120
30
25,00
150.346.340
49.411.805
32,87
120
205
170,83
300.692.679
731.294.707
243,20
90
143
158,89
75.173.170
47.764.744
63,54
150
108
72,00
263.106.094
401.882.677
152,75
120
70
58,33
150.346.340
115.294.211
76,69
120
57
47,50
150.346.340
93.882.429
62,44
60
0
0,00
75.173.170
0
0,00
90
0
0,00
112.759.755
0
0,00
90
0
0,00
112.759.755
0
0,00
Held in central (Jakarta)
Specialization Substantive Technical Training of Subsidiary Loan/Grand Management Specialization Substantive Technical Training of Implementation of General Government Treasurer Authority Specialization Substantive Technical Training of Budget Execution Preparation Specialization Substantive Technical Training of Procurement for Goods and Services of DJ of state treasury Specialization Substantive Technical Training of Revenue Treasurer Specialization Substantive Technical Training of Expenditure Treasurer Specialization Substantive Technical Training of Government Revenue and Expenditure Budget management Specialization Substantive Technical Training of Civil Servants Expenditure Management Specialization Substantive Technical Training of Performance‐based Budgetary Specialization Substantive Technical Training of Arrangement of Performance‐based Budgetary Specialization Substantive Technical Training of Invoice Examiner
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Specialization Substantive Technical Training of Commitment Maker Official Financial Management of General Service Board Refreshment of State Financial Management
Held in regional Specialization Substantive Technical Training of Procurement for Goods and Services Specialization Substantive Technical Training of Revenue Treasurer Specialization Substantive Technical Training of Expenditure Treasurer Specialization Substantive Technical Training of Invoice Examiner Specialization Substantive Technical Training of Government Asset Management Specialization Substantive Technical Training of Government Revenue and Expenditure Budget Management Specialization Substantive Technical Training of Implementation of General Government Treasurer Authority Specialization Substantive Technical Training of Civil Servants Expenditure Management TOTAL AMOUNT
90
0
0,00
112.759.755
0
0,00
150
0
0,00
187.932.925
0
0,00
60
27
45,00
75.173.170
44.470.624
59,16
321
358
111,53
547.072.029
470.694.214
86,04
91
84
92,31
65.300.800
54.289.725
83,14
458
462
100,87
701.927.547
609.384.438
86,82
30
29
96,67
27.007.769
24.004.572
88,88
30
30
100,00
27.007.769
24.832.316
91,95
47
42
89,36
91.982.200
73.321.825
79,71
30
30
100,00
129.882.500
114.258.500
87,97
60
53
88,33
53.430.269
38.933.595
72,87
2507
1788
71,32
3.635.699.882
2.943.132.185
80,95
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Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Appendix 3
Education and Training by Tax Training Center in 2008 PARTICIPANT DESCRIPTION PLAN
REALIZATION
71
TARGET (%)
COST
TARGET (%)
PLAN
REALIZATION
61
85,92
119.787.179
56.696.206
47,33
63
47
74,60
106.290.032
43.683.962
41,10
280
139
49,64
472.400.141
129.192.994
27,35
Held in central (Jakarta) TECHNICAL TRAINING
Basic Substantive Technical Training of Tax Level I Basic Substantive Technical Training of Long Distance Training Tax Confiscator Specialization Substantive Technical Training of Special Text Console Operator
Refreshment Training
Refreshment Training of Account Representative
225
220
97,78
379.607.256
204.478.120
53,87
Training of Objective Researcher
200
198
99,00
337.428.672
184.030.308
54,54
Training of Integrated Service
150
150
100,00
253.071.504
139.416.900
55,09
Training of Modern Administration System
53
53
100,00
89.418.598
49.260.638
55,09
Training of TNA Communicator
60
55
91,67
101.228.602
51.119.530
50,50
Training of Trainer for Account Representative
54
51
94,44
91.105.742
47.401.746
52,03
Basic Functional Training of Tax Auditor
260
260
100,00
438.657.274
241.655.960
55,09
180
179
99,44
416.325.000
158.467.910
38,06
60
59
98,33
138.775.000
52.232.440
37,64
300
150
50,00
21.000.000
2.538.205
12,09
326
286
87,73
944.433.925
829.739.022
87,86
811
697
85,94
934.500.581
774.414.014
82,87
60
57
95,00
432.565.000
342.023.422
79,07
3153
2662
84,43
5.276.594.506
3.306.351.376
62,66
Functional Training
Functional Training of Account Representative Basic Functional Training of Land and Building Tax Estimator
SPEECH
Held in regional Specialization Substantive Technical Training of Tax Confiscator Specialization Substantive Technical Training of Account Representative Basic Substantive Technical Training Tax Level I TOTAL AMOUNT
82 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Appendix 4
Education and Training by Customs and Excise Training Center in 2008 DESCRIPTION
PARTICIPANT
COST
PLAN
REALIZATION
TARGET (%)
PLAN
REALIZATIONI
TARGET (%)
360
359
99,72
1.441.364.000
1.124.148.436
77,99
60
60
100,00
96.823.000
62.627.800
64,68
60
59
98,33
71.720.000
49.400.625
68,88
30
30
100,00
40.937.000
34.295.566
83,78
60
60
100,00
151.410.000
153.377.382
101,30
30
30
100,00
40.935.000
37.642.641
91,96
30
29
96,67
39.390.000
28.712.245
72,89
30
30
100,00
39.396.000
27.933.553
70,90
60
55
83,39
260.608.000
217.329.801
83,39
22
22
100,00
88.935.000
39.681.670
44,62
80
77
96,25
411.497.000
200.083.589
48.62
120
116
96.67
826.246.000
826.246.000
100,00
942
927
98,41
3.509.261.000
2.801.479.308
79.83
Held in central(Jakarta) TECHNICAL TRAINING Basic Substantive Technical Training of Customs and Excise Specialization Substantive Technical Training of Tactical Intelligent Specialization Substantive Technical Training of Transportation Audit Specialization Substantive Technical Training of Confiscator Specialization Substantive Technical Training of Auditing Technique Specialization Substantive Technical Training of Advance Investigator Specialization Substantive Technical Training of Internal Pursuance Specialization Substantive Technical Training of Client Coordinator Specialization Substantive Technical Training of Post Clearance Audit (PCA) FUNCTIONAL TRAINING
Functional Official of Document Auditor
Readiness Military Training General Technical Training Basic Military Discipline Held in regional General Technical Training Basic Military Discipline TOTAL AMOUNT
83 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Appendix 5
Education and Training by General Finance Training Center in 2008 DESCRIPTION TECHNICAL TRAINING
PARTICIPANT PLAN
REALIZATION
TARGET (%)
COST PLAN
REALIZATION
TARGET (%)
TOEFL Placement Test
288
288
100,00
23.158.000,00
21.324.500,00
92,08
TOEFL Preparation (non boarding)
43
43
100,00
52.429.000,00
46.250.100,00
88,21
TOEFL Preparation (boarding)
40
30
75,00
107.058.000,00
99.310.633,78
92,76
General Technical Training Legal Drafting
60
55
91,67
45.757.000,00
29.961.440,00
65,48
Basic Substantive Technical Training of Training Management
30
25
83,33
37.516.000,00
17.172.191,60
45,77
Basic Substantive Technical Training of Training Management (non boarding)
30
15
50,00
28.406.000,00
12.190.150,00
42,91
Basic Substantive Technical Training of Financial Balancing
30
20
66,67
28.347.000,00
13.497.796,89
47,62
112
110
98,21
171.911.000,00
171.644.699,67
99,85
Specialization Substantive Technical Training of Basic Business Valuation
30
30
100,00
97.832.000,00
55.658.484,33
56,89
Specialization Substantive Technical Training of Advance Business Valuation
14
14
100,00
61.765.000,00
42.967.502,00
69,57
Specialization Substantive Technical Training of Auction Official
24
24
100,00
57.029.000,00
28.435.232,16
49,86
Specialization Substantive Technical Training of Advance Intelligent Techniques
25
25
100,00
89.609.000,00
63.691.800,00
71,08
Specialization Substantive Technical Training of Investigation Techniques
21
21
100,00
42.930.000,00
30.485.475,00
71,01
Specialization Substantive Technical Training of Estimation Techniques for Auditor
30
30
100,00
33.746.000,00
19.946.300,00
59,11
Specialization Substantive Technical Training of Basic Property Appraiser
28
28
100,00
120.273.000,00
143.837.434,33
119,59
Specialization Substantive Technical Training of Advance Property Valuation
25
25
100,00
121.265.000,00
141.746.936,00
116,89
Specialization Substantive Technical Training of State’s Properties Auditor
30
25
83,33
91.833.000,00
33.578.413,66
36,56
Specialization Substantive Technical Training of Confiscator
30
0
0,00
2.150.000,00
2.099.710,09
97,66
Economy Diplomacy Refreshment
30
29
96,67
69.011.000,00
56.687.497,17
82,14
24
24
100,00
34.442.000,00
31.411.175,00
91,20
Specialization Substantive Technical Training of State’s Properties Management
Research Methodology Refreshment for Instructors
84 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
Dynamic Web Management Refreshment for Officials or Instructors
69
68
100,00
15.433.000,00
11.090.025,00
71,86
Dynamic Web Management Refreshment for Job Holder
20
20
100,00
15.383.000,00
11.317.925,00
73,57
Dynamic Web Management Refreshment for Job Holder (boarding)
30
14
46,67
28.141.000,00
14.600.213,32
51,88
FUNCTIONAL TRAINING
Functional Training Auditor ‐ Certification Expert Functional Position of Skilled Level (Forming)
20
20
100,00
37.632.000,00
32.667.050,00
86,81
Functional Training of Auditor – Certification Expert Functional Position of Advance Level (forming)
50
0
0,00
5.650.000,00
5.423.300,00
95,99
Functional Training of Instructor – Instructor Candidate
16
14
87,50
154.913.000,00
87.787.536,00
56,67
Functional Training of Skilled Computer Administrator
20
18
90,00
126.039.000,00
89.878.746,00
71,31
TOTAL AMOUNT
881
727
82,52
1.699.658.000,00
85 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
1.314.662.267,00
77,71
Translator Team: Coordinator Team Members Editor
: Eko Satyono : Devia Syabrina Siregar. Dian Irawan. Dike Ardyana Susanti. I Gede Agus Ariutama. Inwan Hadiansyah : Nancy G. Saijah
Published by Organization and System Development Division Secretariate of Finance Education and Training Agency (BPPK) Ministry of Finance, Republic of Indonesia Jl. Purnawarman 99 Kebayoran Baru, Jakarta Phone / Fax: (021) 7244328 website: http://www.bppk.depkeu.go.id email:
[email protected]
86 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
. n .
87 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
B P P K
Badan Pendidikan dan Pelatihan Keuangan Finance Education and Training Agency
Departemen Keuangan Republik Indonesia Ministry of Finance, Republic of Indonesia
Jalan Purnawarman 99 Kebayoran Baru Jakarta 12110 Tel : 62 ‐ 21 739 4666 62 ‐ 21 720 4131 Fax : 62 ‐ 21 726 1775 http://www.bppk.depkeu.go.id
88 jjj
Annual Report 2008: Revitalization Finance Education and Training Agency (BPPK)
