Custom
Applicant Tracking System with Intelligent Workflow Control
Stop drowning in spreadsheets! See how Provitrac’s Custom Applicant Tracking Software and Intelligent Workflow Control make hiring smarter and faster for your team.
PREPARED BY : DARINDRAKE
Introduction Honestly, hiring suitable candidates for your company can take a considerable amount of time. The market today is competitive, the paperwork is overwhelming, and if you’re still wrestling with spreadsheets or clunky, generic software, you’re losing the race before it even starts. Your business is unique, so why is your hiring tool a one-size-fits-all disaster? Provitrac isn't just another platform you have to bend over backward to use. Think of it as your hiring co-pilot, where it works as a dynamic and fully personalized custom applicant tracking software that molds itself to your company’s specific hiring rhythm and culture. It takes the chaos out of talent acquisition and turns it into a smooth, strategic operation. It's the ultimate recruitment management software because it brings all your candidate data, team communication, and process steps into one crystal-clear place. It even helps you build a robust recruitment database software—your own private talent pool that you can actually use. Discover how this powerful tool can finally give your company the competitive edge you’ve been looking for.
Why "Off-theShelf" ATS Tools Just Don't Cut It Anymore Have you ever bought a piece of software only to realize you had to change your tried-and-true hiring process just to accommodate its limitations? It might be frustrating. That friction is where good candidates slip away, and recruiters burn out. Provitrac realized this fundamental problem, which is why they built a truly custom applicant tracking software experience where the software works for you, not the other way around.
The Power of True Flexibility Every company hires differently. You might have a complex and multi-stage approval process for executive roles and a lightning-fast and high-volume process for entry-level jobs. A rigid system can’t handle that nuance. Provitrac not only handles recruitment but simplifies it. As a powerful recruiting database software, it acts as a secure, organized vault for all your applicant data, like resumes, forms, interview notes, and extensive assessment results. This entails that it serves as an insurance in keeping everything safe, while providing an easily searchable and structured database for the company. This degree of organization of access is considered game-changing in the tech and business industry. This is because your recruiters would now be able to stop hunting for scattered information and instead focus on building their connection with the candidates. The excellence it displays in data management is the penultimate ingredient behind effective Recruiting Database Software, and it's the fastest way to shrink your time-to-hire.
Make the System Speak Your Language Customization with the use of this platform is deep in its usage. It is not merely limited to colors and logos. This is because Provitrac allows you to define the exact custom fields and scoring metrics that are relevant to your roles. If your niche industry requires a specific certification, you can build that right into the scoring algorithm. The system then automatically prioritizes candidates based on the traits that actually predict success in your company. It also gives different team members different views. A hiring manager sees only what they need to approve or reject, and an HR administrator sees the whole compliance picture. This simplicity accelerates decisions and reduces mistakes. It functions as an intuitive hiring application software that everyone on the team—from the CEO to the newest coordinator—can use without a steep learning curve.
Letting Smart Automation do the Work The real magic of Provitrac is the recruitment software with a configurable workflow. This is the engine that takes the tedious, manual checklist and turns it into effortless automation. This frees up your recruiters to do what they do best: building relationships with candidates.
Your Automated Hiring Process Here’s how an intelligent workflow looks in action:
APPLICATION SUBMITTED
SCREENING PASSED (VIA AUTO-SCORING)
INTERVIEW FEEDBACK RECEIVED
Your Automated Hiring Process Provitrac lets your HR team design process maps that automatically trigger events based on what's happening to the candidate. It's like having a highly efficient, tireless assistant managing your pipeline 24/7.
Application Submitted
Screening Passed (via auto-scoring)
The system automatically submits a The system provides on-time notification to personalized confirmation email. Should the appropriate hiring manager and likewise the responses of the candidates submits an automatically sent scheduling link satisfactorily meet the initial criteria, they that syncs with the manager’s real-time are instantly placed under the "Screening calendar availability. Required" stage.
Interview Feedback Received
Upon the logging of structured feedback conducted by the hiring manager in the provided system, the workflow can instantaneously trigger the succeeding step (like inviting them to a second interview) or generate a personalized.
Upon the logging of structured feedback conducted by the hiring manager in the provided system, the workflow can instantaneously trigger the succeeding step.
Finding Needles in the Haystack with Smart Matching The intelligent workflow extends right into candidate evaluation. Provitrac effectively utilizes a dynamic scoring mechanism to automatically rank applicants in comparison to the job requirements and internal success benchmarks you provided. The effect of this is that the recruiters would no longer rely on manual sifting through hundreds of resumes.
Smart Data Extraction
Custom Weighted Scores
Reactivating Your Talent Pool
Resumes are automatically sorted, thereby extracting important data points (skills, experience), and providing the platform to build a neat profile under the system.
With this tool, the decision in selecting the non-negotiable skills is exclusively given to you. The system, on its own, assigns a higher value to such nonnegotiable skills.
Provitrac closely monitors your existing recruiter database software and immediately provides notifications about individuals who are an ideal fit.
This intelligence transforms the system from mere storage into a proactive Recruiter Database Software and a critical component of your overall Hiring Management Software strategy.
WHAT SEAMLESS INTEGRATION CAN OFFER The process of transition from being an “applicant” to a “new employee” is generally known to be disorganized, which usually includes the re-entering of data into different systems, but this does not apply with Provitrac. For any serious corporate recruitment software, the process must be seamless and compliant.
MAKING CONNECTIONS WITH APPLICATION INTEGRATION Provitrac is designed to play nicely with your existing tech stack, like HRIS, payroll, and background check services. This crucial applicant tracking software with application integration means that when a candidate is hired, their data is instantly and securely transferred to your other systems. Say goodbye to manual data entry errors! This keeps you compliant with global data privacy rules and ensures your new employee's records are perfect from day one. This integration extends to all parts of the recruiting funnel.
ASSESSMENT SYNC
MASS JOB POSTING Broadcast your openings to dozens of job boards and social platforms with a single click.
Easily launch third-party skills tests or background checks right from the platform, with results flowing back in automatically to keep the workflow moving.
UNIFIED COMMUNICATIONS All emails and calendar invitations are instantaneously logged into the candidate’s profile for a clear audit trail.
THE FREEDOM OF CLOUD-BASED RECRUITING Since Provitrac is a genuine cloud-based recruitment software, accessibility and security are baked in. Your team can access the central recruitment database software from anywhere, crucial for today’s remote and hybrid teams.
Why does being true cloud recruitment software matter? IT GROWS WITH YOU Regardless of whether business is a small startup welcoming your first batch of employees or an international entity that manages recruitment worldwide, the system scales instantly.
YOUR DATA IS SAFE The tool would come with a high level of security that protects against illegal access to sensitive data, which guarantees strict compliance and privacy requirements without laborious efforts.
NO IT HEADACHES You should no longer mind server maintenance. This is because updates and upkeep are automatically managed, which allows your IT team/staff to instead focus on business-critical systems.
You should no longer mind server maintenance. This is because updates and upkeep are automatically managed, which allows your IT team/staff to instead focus on business-critical systems.
FASTER HIRING
HIRE SMARTER WITH YOUR TRUSTED TOOL One thing that could describe the best metric for any HR investment is when the company has finally reached its return on investment. That's why Provitrac delivers this by fixing the three biggest problems in hiring, which are time, cost, and quality. You can see immediate gains through the use of recruitment software for efficient workflow.
The use of automated approvals and scheduling helps cut down your time-to-hire. This automatically means that a critical role can be filled faster, and your company won't have to lose much money waiting for talent.
BETTER HIRES Having an intelligent scoring and ranking system helps you ensure that your recruiters are only spending valuable interview time on the candidates that match best in the role, which leads to lower turnover and more productive teams.
LOWER COSTS By cutting down manual admin work and leveraging your internal talent pool better, you can reduce the reliance on expensive recruiting firms.
Provitrac isn't just a software, but it's a company strategy. It helps you stop the hiring slog and turns it into a highperformance process with a predictable process. By giving you control through a custom applicant tracking software and a smart recruitment software with configurable workflow, Provitrac ensures you’re not just chasing talent—you’re capturing it faster and smarter than the competition.
(312) 492-4691
[email protected] www.provitrac.com 111 W. Jackson Blvd. Ste. 1146, Chicago, IL 60604
