Athletic Mission Statement The ultimate mission of Santa Maria ISD Athletic Department is to serve as an integral part of the total educational program, and to insure and enhance the quality of life for youth of Santa Maria ISD. We believe that athletics provides one of the finest ways which today’s young people can develop into constructive and contributing men and women as members of society. It teachers fair play, sportsmanship, understanding, appreciation of teamwork, and the fact that hard work leads to success. Competitive activities will allow young men and women to become constructive and contributing members of the community. We believe that athletics will assist these youths to help them realize their full potential relative to their growth and development. Athletics will also provide our youth with a competitive, varied and diversified program designed to teach athletic skills, good character and sound values. In order to accomplish our mission, we must provide our guidance that will help achieve health, social educational, physical, recreational and cultural development.
Philosophy An athletic program should promote the physical, mental, moral and social well-being of student athletes. The athletic program should also be an integral part of the total education process and provide opportunity for all students to participate in extracurricular activities. Athletics provides opportunities for students to develop and utilize athletic talents in organized competition with students of similar ability.
CODE OF ETHICS FOR THE TEXAS HIGH SCHOOL COACHES ASSOCIATION The code of ethics was developed to protect and promote the best interest of the high school athletic program. In the coaching profession, the primary purpose of a code of ethics is to clarify and distinguish ethnical and approved professional practices from those that are detrimental and harmful. Applied to the coaching profession, ethics will help develop a standard of character in which the public has trust and confidence. The success of these principles and standards emphasized in the code are dependent upon those for whom they have been prepared, the coaches of the Santa Maria Independent School District.
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SANTA MARIA INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION Maria Chavez - Superintendent of Schools Mr. Adolfo Hinojosa ………………………………….….President Mrs. Oralia Ortiz …………………………………...Vice-President Mr. Miguel Zavala………………………………….…….Secretary Mr. Noe Aleman ……………………………………….….Member Mrs. Consuelo De La Rosa………………..………….……Member Mr. Jose F. “Frankie” Gonzales Jr.…………………………Member Mr. Rambaldo Rivera ….………………..…………………Member
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Coaches and Sponsors Rules acknowledgement Form •
• • • •
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Upon review of the Santa Maria ISD Athletic Handbook for 2017-2018, Please complete the information below, sign and return this page to your campus athletic Director, Principal and Human Resources I have accessed the Santa Maria ISD Athletic Handbook for 2017-2018 and will abide by the guidelines and procedures of the Santa Maria ISD District. I understand that I can review a hard copy of this document on my campus or in the Santa Maria ISD athletic department my campus Principal and Human Resource Department. My signature certifies that I have accessed the Santa Maria ISD Athletic Handbook for 2017-2018.
______________________________________________________________ (Print your name)
______________________________________________________________ (Your signature)
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SCHOOL BOARD RECOGNITION Our district has set a standard in order for individuals or teams to be recognized at a school board meeting. All head coaches must contact my office if they have any athlete or team that has met the standard. Teams Sports 1. In order for a team sports to be recognized at a school board meeting they must be a District Champion or have advanced to the Area Championship or played in the 3rd round of playoffs. Individual Sports 2. In order for an individual sports participant to be recognized at a school board meeting they must be a District Champion or State Qualifier.
When a recognizing team, write up must include summary of the season and have a roster attached which list first and last names, grade level, and position. Write it as though the athletic director will be making the presentation to the school board. When a recognizing individuals, write up must include a summary of the season and each individual accomplishments. Write it though the athletic director will be making the presentation to the school board
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S.M.I.S.D ATHLETIC DEPARTMENT DIRECTORY Fax: (956) 565 – 9144 Phone: (956) 565 – 9144 Athletic Director Steve Flores Phone: (956) 565 – 9144 Ext. 4011 Personal Phone: (956) 638-1150 Email:
[email protected]
Athletic Department Staff: Boys Basketball Albert Briones
Girls Basketball
[email protected]
Andrew Sierra
[email protected]
Football/Cross Country/Track
Jr. High Staff
Alex Trejo
[email protected]
Efrain Alonzo efrain
[email protected]
Andrew Sierra
[email protected]
Carlos Galarza
[email protected]
Danny Carranza
[email protected]
Cheerleading Sponsor
Efrain Alonso
[email protected]
Jessica Olivas
[email protected]
Juan Silva
[email protected]
Lanny Wilson
[email protected]
Volleyball
Jr High Staff
Sophia Garcia
[email protected]
Katherine Dickens
[email protected]
Tanya Sierra
[email protected]
Band Director Santiago Mendoza
[email protected]
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Coach’s/ Principal’s Checklist 1. All coaches must have a signed professional acknowledgment form on file in the school office. 2. It is required that a game administrator be designated for all athletic team contests. 3. All Coaches must complete the Rules Compliance Program certifications before first day of practice as prescribed by the U.I.L. prior to their sport season as per the U.I.L. No coach is allowed to coach until your principal, coordinator, and athletic director have verified all your certifications. 4. A grade check procedure for all sports must be implemented on every campus. Coaches, sponsors, and other faculty members must be aware of their responsibilities. 5. The UIL mandates that each campus develop and have on file, available to all coaches, a campus plan of action for immediate inhouse handling of alleged UIL, TEA, and Santa Maria I.S.D. rules, regulations, and policies. 6. It is the Santa Maria ISD responsibility to make sure that all students attending their school meet all the UIL and Santa Maria ISD rules governing eligibility. It is the responsibility of Santa Maria ISD to keep on file the required annual forms (i.e. medical forms, parent permit, and acknowledgement forms, parent and student steroid notification forms, eligibility permit, transfer Papers, foreign exchange forms, 504 paperwork and weekly game reports and injury forms) for each student who participates in any practice, scrimmage, or game.
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7. All Coaches must be full-time employees of the school district. All head coaches must have a degree from an accredited college or university and a Texas Teaching Certificate. 8. All Coaches and Sponsors must have a current CPR and AED, First Aid Certification on file with their campus administrator and or Athletic Director. 9. Concussion training - Every coach and athletic trainer is required by state law (TEC 38.159) to undergo two hours of training on concussion prior to Sept 1 2017. Information on this requirement is available on the Concussion Information page on the Health and Safety section of the UIL website. UIL has also made available a syllabus that providers of concussion education can utilize to provide statewide consistency to the training program. 10.All First year Coaches must complete the online New Coaches Certification Course at their expense. ALL REQUIRED PAPERWORK MUST BE TURNRD IN BEFORE STUDENT INSTRUCTION BEGINS
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THE COACH’S TOTAL RESPONSIBILITIES All coaches assume certain responsibilities and obligations to the game they coach, to players, and to their fellow coaches. It is essential that every coach in the Santa Maria I.S.D be constantly aware of these obligations and responsibilities. Coaches are to conduct themselves in such a manner as to maintain the dignity and integrity of this profession. In their relationship with players under their care, the coach should always be aware of the tremendous influence he controls for the good of the student athletes. Parents trust their dearest possessions to the coach in charge through the example of the coach the student/athlete will become a finer and more decent individual for participating in athletics. The safety and welfare of the student athlete should always be uppermost in your mind, and the student athlete must never be sacrificed for any prestige or personal glory. The coach must treat the student athlete as if they were their own son or daughter. In teaching the game of choice, the coach must realize that there are certain rules designed to protect the player and provide common standards for determining a winner and a loser. Any attempts to beat those rules in order to take unfair advantage of an opponent or to teach deliberate unsportsman-like conduct have no place in the coaching profession. Any coach guilty of such teachings does not have the right to call himself a COACH. All coaches need to lead by example. The coaches who conduct himself/herself according to these principles need have no fear of failure.
THE COACH’S RESPONSIBILITY In your relationship with the school for which you work, the coach should remember that he/she is on public display as a representative of that school. It is important that you conduct yourself in such a way as to maintain the principle of integrity and the dignity of the school. School policies regarding the athletic program should be followed to the letter. 1. Participation in interschool athletics is based on U.I.L. rules and regulations. Every coach should be thoroughly acquainted with these rules and regulations. He should assume responsibility for their enforcement in cooperation with school officials. Matters of eligibility should be constantly observed and enforced. 2. One of the coach’s fundamental responsibilities must be to inspire his players to achieve academic success. Secure a well-rounded education and to make good grades so that the student athletic may be able to GRADUATE.
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TO ADMINISTRATOR: Because of the tremendous role played by the Coach in the total educational process, it is imperative that a good workable relationship exist between the Coach, Athletic Coordinator, Campus Principal, and the Athletic Administration. It is desired and expected that the Coach supports all policies on rules and regulations pertaining to athletics.
TO SCHOOL: A coach’s relationship with the school that he/she represents should be one of respect, integrity and dignity. It is the responsibility of the coach to keep the school abreast of activities included in the athletic program and the time and place of each event. The Coach should work with the designated Athletic Coordinator and the Campus Principal in making plans and arrangements for athletic events. The relationship between these three professionals should be complimentary rather than critical or non-supportive. The coach should keep the student body and faculty aware of the over-all purpose and goals of an athletic program and informed of new rules, regulations, and any other pertinent information regarding athletics.
TO PLAYERS: The athletic coach should be highly respected by parents, community and athletes. He/she should be a role model by which athletes imitate and identify good behavior. The coach has a great influence on the behavior of his/her players. The coach should be conscious of his/her conduct and actions at all times. The coach should set examples of good character and act in a professional and sportsmanlike manner.
TO PARENT: It is the responsibility of the coach to inservice their parents on proper behavior while attending any school function. 2017-18 Parent Information Handbook 3
Dear Parent or Guardian: Welcome to the University Interscholastic League. The UIL is the governing body for 1,500 public high schools and nearly 2,100 middle and junior high schools in Texas. The UIL, which began in 1910, is the largest interschool organization of its kind in the world, offering 23 athletic activities to more than one million studentathletes. The purpose of the UIL is to organize and properly supervise contests that assist in preparing students to become better citizens. Our aim is to provide healthy, character building, educational activities carried out under rules providing for good sportsmanship and fair play for all participants. Contests could not exist without rules. Therefore, UIL rules are adopted and modified by public school administrators
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whose responsibility is the overall educational program of the local school district rather than individual contests. The superintendent ensures that contests remain strictly amateur and educational in nature. The UIL athletic program is based on the premise that athletes are students first and that athletic participation is a privilege rather than a right. Students learn teamwork and group responsibility. They also learn to deal with success and to overcome adversity. Research shows those who participate in extra-curricular activities tend to make better grades and have fewer discipline problems than those who do not participate. Throughout this publication you'll notice references to your "student athlete", rather than your "athlete" because we believe that your children are students first, and athletic participation is a privilege. Here are some statistics to keep in mind: • There are over one million high school football players and almost one million basketball players in grades 9-12 nationally. Of those numbers, about 250 make it to the NFL, and about 50 make an NBA team. • The odds of a high school football player being selected to play for an NFL team are about 6,000 to 1. • The odds of a high school athlete competing in the NBA are even greater. • The NCAA is made up of 977 schools classified in three divisions, and less than 25,000 student athletes compete for NCAA titles annually, most of whom are not on athletic scholarships. With this in mind, it is important to focus on your student's academic career in addition to their success on the playing field or court. This manual is provided to assist in guiding you and your child through the UIL process. Please take time to read each section and feel free to visit our extensive web site at www.uiltexas.org. Of course you may also call any of our staff members for clarification of any questions you may have. 4 University Interscholastic League
~ MISSION OF EXTRACURRICULAR SCHOOL ACTIVITIES ~ One of the missions of extracurricular school activities is to serve as an extension of the classroom. There are strong lessons to be learned in athletics. One of those lessons is to set and maintain high standards of sportsmanship, ethics and integrity in our schools and our society. It is up to us to provide the direction and constant vigilance under which good sportsmanship can prosper and have a positive impact on our children, the leaders of tomorrow, and ourselves. We feel the need to stress the type of exemplary behavior that should be exhibited by all players and spectators at our events. The value of the lessons learned by exhibiting good sportsmanship will last a lifetime. If we ever lose sight of that, then athletics, or any co-curricular activity, is not worth sponsoring. The positive actions of a coach, athlete or spectator at an event can influence how any school is perceived in each of our communities and the communities of those schools that meet on the field of play. We are asking for your support in this effort by emphasizing to your son or daughter what is expected of them at an athletic event as a competitor or spectator. After all, such events are an extension of the school day, and we should
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expect the same type of respectful behavior exhibited in the athletic arena as we do in the classroom. We urge you to ask your children to demonstrate self-control and self-discipline and at the same time, enjoy the games. Finally, we ask you to set a good example when in the stands at an event. It is only through these efforts that we can clearly communicate what is acceptable behavior. We hope that your positive example will help set the tone for those around you so we may all enjoy the games our athletic teams are involved in. Some sample guidelines of what we expect from our spectators are available later in this manual. When you purchase a ticket to an athletic event, you are given the privilege to view the action and to voice your support of our teams. We want that support to be in a positive tone, so that the educational value of these events is completely developed and clearly communicated to our students. 2017-18 Parent Information Handbook 5
~ THE DEFINITION OF SPORTSMANSHIP ~ Sportsmanship is character displayed through athletic competition. People of character live by the “Six Pillars of Character,” universal values that can be used to define a good person: trustworthiness, respect, responsibility, fairness, caring and citizenship. This code applies to the parents of all student-athletes involved in interscholastic sports. TRUSTWORTHINESS Always pursue victory with honor – Demonstrate and demand scrupulous integrity–– Observe and enforce the spirit and letter of rules – Don’t compromise education and character-development goals – Don’t engage in or tolerate dishonesty, cheating or dishonorable conduct. RESPECT Treat the traditions of the sport and other participants with respect – Don’t engage in or tolerate disrespectful conduct including verbal abuse of opponents and officials, profane or belligerent “trash talking,” taunting and unseemly celebrations – Win with grace and lose with dignity. RESPONSIBILITY Be a positive role model and require the same of your student athletes – Further the mental, social and moral development of athletes and teach life skills that enhance personal success and social responsibility. FAIRNESS Adhere to high standards of fair play – Never take unfair advantage–– Be open-minded. CARING Assure that the academic, emotional, physical and moral well-being of athletes is always placed above desires and pressures to win. CITIZENSHIP Promote sportsmanship by honoring the rules and goals of the sport – Establish codes of conduct for coaches, athletes, parents and spectators – Safeguard the health of athletes and the integrity of the sport prohibiting the use of alcohol and tobacco – Demand compliance with all laws and regulations, including those relating to gambling and the use of drugs.
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~ CODE OF CONDUCT FOR THE PARENTS OF INTERSCHOLASTIC STUDENTATHLETES ~ We believe that interscholastic athletic competition should demonstrate high standards of ethics, sportsmanship, and promote the development of good character and other important life skills. We also believe that the highest potential of sports is achieved when participants are committed to pursuing victory with honor. TRUSTWORTHINESS Trustworthiness – be worthy of trust in all you do. Integrity – live up to high ideals of ethics and sportsmanship; do what’s right even when it’s unpopular or personally costly. Honesty – live and act honorable; don’t allow your children to lie, cheat, steal or engage in any other dishonest or unsportsmanlike conduct. Reliability – fulfill commitments; do what you say you will do; be on time; when you tell your children you will attend an event, be sure to do so. RESPECT Respect – treat people with respect all the time and require the same of your children. Class – live and cheer with class; be gracious in victory and accept defeat with dignity; compliment extraordinary performance; and show respect for all competitors. Disrespectful Conduct – don’t engage in disrespectful conduct of any sort including profanity, obscene gestures, offensive remarks of a sexual nature, trash-talking, taunting, boastful celebrations, or other actions that demean individuals or the sport. Respect Officials – treat contest officials with respect; don’t complain about or argue with official calls or decisions during or after an athletic event. Respect Coaches – treat coaches with respect at all times; recognize that they have team goals beyond those of your child. Don’t shout instructions to players from the stands; let the coaches coach. RESPONSIBILITY Importance of Education – stress that student-athletes are students first. Be honest with your children about the likelihood of getting an athletic scholarship or playing on a professional level. Place the academic, emotional, physical and moral well-being of your children above desires and pressures to win. Role-modeling – Consistently exhibit good character and conduct yourself as a role model for your children. Self-Control – exercise self-control; don’t fight or show excessive displays of anger or frustration; have the strength to overcome the temptation to demean others. Integrity of the game – Protect the integrity of the game; don’t gamble on your children’s games. Privilege to Compete – assure that you and your child understand that participation in interscholastic sports is a privilege, not a right, and that they are expected to represent their team, school and family with honor, on and off the field. FAIRNESS Be Fair – treat all competitors fairly; be open-minded; always be willing to listen and learn.
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2017-18 Parent Information Handbook 7 CARING Encouragement – encourage your children regardless of their play; offer positive reinforcement. Demonstrate sincere interest in your child’s play. Concern for Others – demonstrate concern for others; never encourage the injury of any player, officials or follow spectator. Empathy – consider the needs and desires of your child’s teammates in addition to your own; help promote the team concept by encouraging all team members, understanding that the coach is responsible for determining playing time. Reprinted with the permission of the Josephson Institute of Ethics. 8 University Interscholastic League
~ PARENT / COACH RELATIONSHIPS ~ Both parenting and coaching are very difficult vocations. By establishing an understanding between coaches and parents, both are better able to accept the actions of the other and provide a more positive experience for everyone. Parents have the right to know, and understand, the expectations placed on them and their children. Coaches have the right to know that if parents have a concern, they will discuss it with the coach at the appropriate time and place. Communication parents should expect from their child’s coach: 1) Coach’s philosophy. 2) Expectations the coach has for your son or daughter, as well as other players on the team. 3) Locations and times of practices and contests. 4) Team requirements, i.e., fees, special equipment needed, school & team rules, off-season expectations. 5) Procedures that will be followed if your child becomes injured during participation. Communication coaches expect from parents: 1) Concerns regarding their son or daughter expressed directly to the coach at the appropriate time and place. 2) Specific concerns in regard to the coach’s philosophy and/or expectations. 3) Notification of any schedule conflicts well in advance. As your child becomes involved in interscholastic athletics, they will experience some of the most rewarding moments of their lives. It’s important to understand there may be times when things do not go the way you or your child wishes. These are the times discussion with the coach is encouraged. Appropriate concerns to discuss with a coach: 1) The mental and physical treatment of your child. 2) What your child needs to do to improve. 3) Concerns about your child’s behavior. It is very difficult to accept your child is not playing as much as you may hope. Coaches make decisions based on what they believe is in the best interests of all students participating. As you can see from the list above, certain things can and should be discussed with your child’s coach. Other things, such as those listed next, must be left to the discretion of the coach. Issues NOT appropriate for discussion with your child’s coach: 1) How much playing time each athlete is getting. 2) Team strategy.
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3) Play calling. 4) Any situation that deals with other student-athletes. There are situations that may require a conference between the coach and parent. These are not discouraged, as it is important for each party to have a clear understanding of the other's position. When these conferences are necessary, the following procedure is suggested to help promote resolution to the issue. If a parent has a concern to discuss with the coach, the following procedure should be followed: 1) Call the coach to set up an appointment. 2) If the coach cannot be reached, call the athletic director and ask him or her to set up a meeting with the coach for you. 3) Think about what you expect to accomplish as a result of the meeting. 4) Stick to discussing the facts, as you understand them. 5) Do not confront the coach before, during or after a practice or contest. These can be emotional times for both the parent and coach. Meetings of this nature do not promote resolution of the situation, but often escalate it. What should a parent do if the meeting with the coach didn’t provide satisfactory resolution? 1) Call the athletic director to set up a meeting with the athletic director, coach, and parent present. 2) At this meeting, an appropriate next step can be determined, if necessary. Students’ involvement in co-curricular activities has been proven to increase their chances of success later in life. We hope the information contained in this manual helps make that experience more enjoyable for everyone involved. Information provided by the Iowa Athletic Council. 2017-18 Parent Information Handbook 9
~ BEHAVIOR EXPECTATIONS OF SPECTATORS ~ Remember that you are at the contest to support and yell for your team, and to enjoy the skill and competitionnot to intimidate or ridicule the other team or its fans. Remember that school athletics are a learning experience for students and that mistakes are sometimes made. Praise student-athletes in their attempt to improve themselves as students, as athletes, and as people, just as you would praise a student working in the classroom. A ticket is a privilege to observe the contest, not a license to verbally assault others or be generally obnoxious. Learn the rules of the game, so that you may understand and appreciate why certain situations take place. Show respect for the opposing players, coaches, spectators and support groups. Respect the integrity and judgement of game officials. Understand that they are doing their best to help promote the student-athlete,and admire their willingness to participate in full view of the public. Recognize and show appreciation for an outstanding play by either team. Refrain from the use of any controlled substances (alcohol, drugs, etc.) before, during, and after the game on or near the site of the event (i.e. tailgating). Use only cheers that support and uplift the teams involved. Be a positive role model at events through your own actions and by censuring those around you whose behavior is unbecoming. Parents and spectators should be aware that the school can (and should) remove them from the premises and can prohibit them from attending future contests due to undesirable behaviors. Game officials can ask that school administrators have unruly fans removed from a contest facility.
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There is no such thing as a “right” to attend interscholastic athletics. Interscholastic athletics are considered a “privilege” and the spectator who avails themselves of it is expected to conduct himself or herself accordingly. Keep in mind that you are a guest of the school, and that while winning is certainly an admirable goal, it is hollow if it comes at the expense of morals, ethics, and just plain common sense. The school is responsible for the behavior of their spectators. The school district can be and will be punished for actions of patrons in violation of UIL standards and rules. 10 University Interscholastic League
~ PURSUING VICTORY WITH HONOR ~ Basic Philosophy Winning Is Important Winning is important and trying to win is essential. Without the passionate pursuit of victory, much of the enjoyment, as well as the educational and spiritual value, of sports will be lost. Honor Is More Important Sports programs should not trivialize winning or the desire to win. To dismiss victory by saying, “It’s only a game” can be disrespectful to athletes and coaches who devote their time to being the best they can be in the pursuit of individual victories, records, championships, and medals. But the greatest value of sports is its ability to enhance and uplift the character of participants and spectators. Ethics Is Essential to True Winning The best strategy to improve sports is not to de-emphasize winning but to more vigorously emphasize that adherence to ethical standards and sportsmanship in the honorable pursuit of victory. Ethics is essential to winning in its true sense. It is one thing to be declared the winner; it is quite another to really win. There Is No True Victory Without Honor Cheating and bad sportsmanship are not options. They rob victory of meaning and replace the high ideals of sport with the petty values of a dog-eat-dog marketplace. Victories attained in dishonorable ways are hollow and degrade the concept of sport. Ethics and Sportsmanship Are Ground Rules Programs that adopt Pursuing Victory With Honor are expected to take whatever steps are necessary to assure that coaches and athletes are committed to principles of ethics and sportsmanship as ground rules governing the pursuit of victory. Their responsibilities to demonstrate and develop good character must never be subordinate to the desire to win. It is never proper to act unethically in order to win. Benefits of Sports Come From the Competition, Not the Outcome Quality amateur sports programs are based on the belief that vital lessons and great value of sports are learned form the honorable pursuit of victory, from the competition itself rather than the outcome. Reprinted with the permission of the Josephson Institute of Ethics. .
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COACHES WORKING WITH OFFICIALS 1. Officials must have the respect and support of the coaches and players if they are to do their job efficiently. A cooperative relationship should exist between coaches and officials with frequent interchange of ideas and suggestions. 2. Officials should always be treated in a courteous manner. Procedures set up by the constitution and rules book of the U.I.L. shall govern all practices and treatment of officials. Coaches, principals and players are charged with this responsibility. 3. It is considered unethical for a coach to show criticism of an official by way of sportswriters, sportscasters, quarterback clubs and the public.
PUBLIC RELATIONS 1. The Responsibility of the coach is to provide news about the teams and players. The press should be treated with courtesy and respect. Misleading statements should be avoided. Statements concerning school policy should be issued only by the Athletic Coordinator. Use good judgment when talking to the press. Do not blame players for losses. 2. A coach should use discretion when addressing a player’s injuries, disciplinary measures, academic difficulties, or eligibility problems to the press, radio, and television. Discipline should be solved between the coach and the player. Injuries are a matter of the trainer or team physician.
3. Booster club organizations can be of value to the school and the coach, if they have proper objectives. Do not sue the booster club to gain control over athletics or use it to violate the rules in order to strengthen any part of the athletic program. Any form of misuse of such strength and power is a violation of accepted rules and regulations.
SPECIFIC RESPONSIBILITIES 1. Before entering a sport an athlete must have: A. Passed a physical B. A parent-permission form (signed and dated) C. Be eligible according to the U.I.L. rules. D. Provided there is no prior disciplinary action which eliminate participation with discretion of the Campus Principal, Athletic Coordinator and Coach. 2. A coach must instruct athletes to be aware of the following A. Training rules K. respect for officials and coaches B. Care of equipment L. cutting the squad procedures 16
C. Rules of equipment room D. Conduct expected of him/her on or off the field E. Hair grooming procedures and dress F. Reporting all injuries G. Aware standards and procedures H. Being on time I. Grades J. Conduct on road trips
M. profanity N. loyalty O. facilities protection P. Work Attitude Q. Expect everyone to give his or her fullest effort to support the entire program.
THE COACH OF EACH SPORT MUST: 1. Make a public announcement to all students of try-outs in the sub-varsity level for a particular sport. 2. Refer all injuries to trainer of said school. 3. Be organized and have a work-out schedule. 4. Be on time and always wear coaching attire when coaching. 5. Have all necessary papers in order: physicals, parent permits, and rule acknowledge. 6. Emergency medical cards should be taken to all athletic events. 7. Coaches should supervise their particular dressing room area at all times. 8. Take an interest in each player/s personal problems, no matter how small they may seem. 9. Verify the date, time and site with the opposing team and buses. Also call and verify the officials. 10. Notify the coordinator, transportation, officials and teams of any cancellation of games.
DURING THE SEASON RESPONSIBILITIES 1. Before the athletic events start, check eligibility lists and be sure that every eligible athlete on your team is on it. 2. Check with athletic office for transportation, officials and tickets, as they relate to specific sports (varsity level). 3. Cooperate with principal and coordinator in arranging of programs for assemblies, awards, special meetings, etc. 4. Check an athlete who has left athletics and makes sure he is in another class. Do not let him/her go unattended. 5. Weekly Game Reports to Administration.
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END OF SEASON RESPONSIBILITIES 1. Set up plan for award of letters. 2. Check the return of all school equipment carefully and hold the athlete responsible for school equipment that has not been turned in. 3. Check with Athletic Coordinator for ordering of letters and necessary awards. 4. Check needs list for the following year. Submit a needs list and order equipment for next year according to S.M.I.S.D. procedures. 5. Clean, store and inventory equipment. An equipment list should be submitted to the Athletic Director at the end of the season. 6. At the end of your season, submit a final team roster (all levels) in the sport you’re coaching. 7. Documentation about staff with Athletic Coordinator.
ATHLETIC COORDINATORS All coaches are responsible to their campus Athletic Coordinators. All problems occurring in the athletic department should be brought to his or her attention before taking it to the Principal, Athletic Supervisor or Athletic Director. The Athletic Coordinator should make recommendations and evaluations for all coaching positions each May.
RELATIONSHIP OF ATHLETIC COORDINATOR TO THE ATHLETIC SUPERVISOR AND THE ATHLETIC DIRECTOR: There must be the closest possible relationship and cooperation by the Athletic Coordinator to the Athletic Supervisor and Athletic Director. The Athletic Director is the administrator of the coaching staff; therefore, the coordinators should bring the athletic problems to the Athletic Supervisor before they are addressed to the Administrative Assistant or Superintendent. The coordinator should also be aware of the fact that athletics is a part of the entire school program.
HIGH SCHOOL HEAD COACHES: The head coach at the high school level shall be responsible for the following: 1. Communicate with the Coordinator on staff assignments concerning his/her sport. 2. Should be familiar with UIL rules concerning his/her sport and see that all rules are followed. 3. Responsible for UIL forms, inventory, budget, meals, bus request and requisitions in his/her sport.
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4. Responsible for assuring eligibility of all participants in his/her sport and the handling of necessary forms through the Principal’s office. 5. Weekly results of at all levels of play No pass No play report and End of year report. 6. Program staff evaluations.
MIDDLE SCHOOL ATHLETIC COORDINATOR: The middle school Athletic Coordinators shall be responsible for the following: 1. Handle problems among coaches on his/her campus. 2. Supervise athletic activities on the campus. 3. See that rosters, weekly reports, end of year reports, no pass no play reports, rank one, and inventories are submitted at the proper time. 4. Communicate regularly with High School Coordinators, Athletic Supervisor and Athletic Director. 5. Work with the principal on coaching assignments for his/her staff. 6. Is knowledgeable of UIL rules and regulations and is the first recourse of information for women coaches. Assists staff in finding answers for UIL issues. 7. Is knowledgeable of the Santa Maria ISD policies and procedures pertaining to athletic contests. The he is responsible for educating all staff and providing assurance that these procedures are consistently carried out. 8. Will attend seasonal meetings with the Athletic Director and High School Coordinators concerning personnel, scheduling and facilities. 9. Other duties in athletics as deemed necessary by the High School Coordinators, Athletic Supervisors and Athletic Director such as track meets, tournaments, etc.
VOLENTEER COACHES Must be approved by Athletic Director, Campus Principal and Superintendent
QUALIFYING CRITERIA: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Submission of Camus Athletic Program Volunteer application Full-time professional employee of SMISD Valid Texas Teacher Certificate UIL Rules Compliance Program Certified Current Red Cross CPR/AED Certificate Completed UIL Coaches Education Course Completed UIL Professional Acknowledgement Form Signed acknowledgement of volunteer status Approval of volunteer status is required by Campus Principal, Campus Athletic Coordinator, Athletic Director and the Superintendent 19
VOLUNTEER GUIDELINES: 1. May be allowed to supervise, instruct, condition or travel with any campus athletic team participating in a District/Campus sanctioned athletic event. 2. May be allowed to assist only during District/Campus sanctioned practices and contest games outside of the normal school day hours. 3. May only volunteer with the high school or middle school athletic program where assigned as a full-time professional employee. 4. Student teachers may volunteer as coaches during the duration at campus assigned. 5. Must be supervised at all times by a coach on contract.
UIL/SMISD MANDATORY COACHES CERTIFICATIONS/TRAININGS The following items are MANDATORY and REQUIRED by the UIL/SMISD before your season begins. These documents need to be kept on file. Please bring me copies of certificates of completion for the following: 1. CPR TRAINING 2. UIL RCP Gateway: Listed below are the steps for the UIL/RCP registration. Please complete your registration and proceed with online course as soon as possible. The FIRST step is to self-register, the SECOND step is to have your campus Athletic Director/Coordinator approve you and get a temporary password. Do not try to log in before you the temporary password. Please check your SPAM/JUNK folders for the email. You can add:
[email protected] to your contacts to make sure you get all the emails. 3. NFHS – Fundamentals of Coaching (for 1st year coaches) needs to be completed online and there is a $35.00 fee paid online Link – http://nfhslearn.com/courses 4. UIL Professional Acknowledgment Form (only for new coaches): Link for form: http://www.uiltexas.org/files/professional-acknowledgement.pdf Please fill out only date on top paragraph, lines 1 and 2 (capacity would be: teacher/coach) and sign the bottom of the page. 5. Concussion Training: If you attend the training at coaching school please provide me with copy of the certificate. The SMISD coaches in service will also review concussion training. 20
DRESS CODE FOR COACHES AND ATHLETIC TRAINERS Visible body piercing is prohibited except for ear piercing on females. Clothing that is revealing, suggestive or would cause a distraction is unacceptable. Spandex shall never be worn!
PRACTICE ATTIRE FOR ALL SPORTS:
Coaching attire in neutral or school colors is required. Logo on shirt and/or shorts must be your school or feeder school logo.
Indoor Game Day – Volleyball & Basketball Varsity – Dress, skirt, slacks, capris, suit, collard coach’s shirt, dress shoes, boots. Sub-varsity – same as Varsity Middle School – Same as Varsity and Sub – Varsity Tournament Attire – Casual, wear school colors. Blue jean shorts, t-shirts, flip-flops are unacceptable!
GAME DAY ATTIRE TENNIS, GOLF, TRACK, SOCCER, CROSS COUNTRY, SOFTBALL, SWIMMING VARSITY, SUB-VARSITY & MIDDLE SCHOOL
Shorts, wind suits, long pants, capris, collared shirt (school colors), tennis shoes and school issued athletic shirt.
GAME DAY-FOOTBALL
Varsity-All coaches should dress alike in long pants and collared coach’s shirt (in neutral or school colors). In extreme weather, wind suits are acceptable. Sub-Varsity & Middle School – Same as Varsity but may also include shorts and school issued athletic attire.
TABACOO USE UIL and School Board Policy dictate that there is to be no use of tobacco in any form on school grounds, around students, or in any function where our students are participating.
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STUDENT TRANSPORTATION POLICY An employee of SMISD is at their own risk when transporting an athlete or student in their private cars. SMISD assumes no liability or responsibility when one of its employees carries a student or athlete, regardless of the situation.
PHYSICAL EXAMINATIONS All athletes must take and pass an annual physical examination by a licensed medical physician before practicing or participating in athletics. That includes the athletic period.
INJURY POLICY When a student is injured and emergency treatment is not required, send the student to the assigned trainer. In case of an emergency take the student to the hospital immediately. Call an ambulance if necessary. If more than one coach is present, a coach must accompany the student being transported. In all cases notify the parents. The assigned trainer/designated coach-incharge should keep a record of injuries in file.
INJURED PLAYERS An injured player that has been under the care of the physician cannot return to play or practice until cleared or released by the treating physician. The release must be in writing.
DOCTOR PROCEDURES In case an athlete has to go to the doctor, the trainer and coach-in-charge should be notified. Ensure that the necessary completed insurance form is submitted to the doctor’s office. The coach-in-charge of each team is responsible to secure all proper paperwork and necessary forms for their athlete. These forms must be accessible at all contests. Require notification to Administrators if a student is transported by ambulance to Hospital.
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REQUIRED FORMS FOR ATHLETIC PARTICIPATION The forms listed below must be turned in completed to the head coach prior to an athlete participating.
SMISD Emergency Card Parent or Guardian’s Permit Form Acknowledgement of Rules Form/General Information Medical History Form Physical Examination Form Athletic Directives Over-the-Counter Medication Injury Protocol Insurance Policy
DROPPING OR CHANGING SPORTS No athlete may quit one sport and turn out for another after the season has begun without mutual consent of both coaches and athletic coordinator. If there is no mutual consent by both coaches, the athletic coordinator will make the final decision based on the best interest of the overall program.
TEAM PARTICIPATION Quitting and returning to the team by an athlete warrants careful review. Using guidelines listed below when this occurs.
Establish communication with the athlete and hold conference. Reinstatement should be an option. Absences will be dealt with as policy dictates. Sub-varsity – advise respective high school head coach Junior High – ADVISE COORDINATOR Varsity – ADVISE ATHLETIC COORDINATOR
PRACTICE SCHEDULES A written daily/weekly practice schedule is to be prepared to organize your practices. Be aware of the weather conditions and take every safety precaution to ensure our athletes’ well-being (sufficient water breaks, etc.)
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SUPERVISION OF AREAS Coaches have supervision responsibilities in the dressing room and bus loading area when our athletes are present. We have this responsibility from the time of their arrival to the time of their departure.
INVENTORIES It is the responsibility of all coaches to keep an inventory of his/her equipment. Forms are furnished by the Athletic Office and are to be completed and returned ONE WEEK AFTER THE END OF THE SEASON. All equipment is to be kept clean and in good repair. If you have equipment in need of repair, contact the Athletic Office. At the end of each season, all equipment should be cleaned and properly stored, ready for next year. In the event of lost or stolen equipment, the athlete is expected to pay for said equipment.
PURCHASE OF EQUIPMENT Any purchase using athletic budget or activity funds is to have the approval of the Athletic Coordinator. Submit purchase requisitions with all pertinent information (i.e. model #, brand, etc.) to the athletic office. The business office will work with you on your purchases by sending out your bids. All purchases using athletic budget funds must be signed by the Athletic Director. 1. 2. 3. 4.
Do not order equipment without a P.O. Three Quotes for items over $_1000_ Use only approved vendors All equipment must be shipped to athletic warehouse. (Don’t attempt to pick up equipment or have it delivered to you.)
ENSURE THAT EQUIPMENT RECEIVED CHECKS OUT WITH THE PACKING SLIP, BE ACCOUNTABLE UNIFORMS: During travel to and from athletic contests and while participating in athletic events, athletes are to wear only approved athletic issued equipment. Coaches should ensure that this equipment or tshirt not provoke or downgrade opposing teams or individual team members.
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FACILITY USE INFORMATION Secure any building that is not in use. Ensure all electrical units are off when leaving and lock all doors. The last person leaving the building will set the alarm.
ACTIVITY FUND PURCHASE The athletic coordinator and the campus principal must approve any purchase or monies using activity funds. Receipts must be submitted to campus Athletic Coordinator and Book Keeper.
FUNDRAISERS OR PROJECTS Any athletic group that wishes to schedule a fundraiser or project must get approval from the athletic coordinator and the principal and follow district policy, especially when using school facilities. Refer to UIL Booster Club Guidelines. All monies collected from fundraisers of projects must be accounted for and turned in to the school’s bookkeeper. At no time are monies to be kept at home.
CANCELLATION OF AN EVENT If you have to change a date or time on your schedule for any reason contact the athletic office and all appropriate persons involved, and make change in writing or email to the Athletic director and Principal. Use the following as a notification guide: 1. Campus Administration 2. Custodian 3. Officials
4. Security 5. Trainer(s) 6. Transportation
CONFIRMATION OF CONTEST The coach who is coaching the team is responsible for confirming every contest schedule with the opposing school.
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ENTRY FEEs Requests for all entry fee money must be made two weeks ahead of the scheduled activity. A list of athletes participating in the event and the invitation needs to be included with your request for payment of the entry fee. You must bring back receipts on all entry fees and turn them in to the athletic office. Make sure that the date of the activity, the type of activity and the name of the school district receiving the entry fee is on the receipt.
COACHING CLINICS, STAFF DEVELOPMENT Coaches may attend Texas High School Coaches Association or Texas High School Girls Association Expenses covered are as follows:
MEAL REQUEST 1. All meals will be charged. Exceptions must be cleared by the Athletic Director; at no time will the athletes be given cash for meals. 2. Rosters must contain the original signatures of athletes fed (no copies), regardless if it is for the same day. 3. Rosters must also contain the date of event, sport, campus, grade, invoice number, coach name and where the event was played. 4. Each meal receipt must have the number of meals along with the amount. If a cash register receipt is not provided, make sure the restaurant employee writes the number of meals on the invoice. 5. All receipts should be turned in to the campus athletic office on the next school day. 6. Allowance per meal is $8.00. The allowance will increase to $10.00 for playoffs, regional and state meets. 7. When the allowance per meal is not used on a team member, do not add it to another team members allowance or carry it to the next meal. 8. Team members such as players, workers, managers and bus drivers are authorized to eat. 9. Snacks, such as chips, gum, candy, ice cream, (desserts) are not considered meals.
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OVERNIGHT TRIPS 1. One trip per year for a varsity team. 2. All paperwork must be submitted at least two weeks prior to event. 3. Lodging – The Athletic Department will pay for only one night of lodging expenditures. Make reservations with plenty of time to get the best rates. 4. Distance – there will be a 300 – mile radius for overnight trips. 5. Minimal class time will be missed. Team will leave after 4:00p.m. the day before the invitational event. Team will leave after 12:00 noon the day before regional and state meets. Team will compete and return after the final contest. 6. No cash will be given to athletes for meals. 7. All meal receipts with number of meals and hotel receipts will be turned in to the campus athletic office on the next school day. 8. Sponsors should be school employees. Coaches should not take spouses as sponsors unless they are coaching the same team.
BUS PROCEDURES 1. All bus requisitions must to the high school’s front office no later than a week prior to the activity. 2. On any athletic trip the coach is responsible for the school bus. Please see that your athletes are well supervised. Make sure that the bus is clean when you leave. 3. All athletes will begin and end on a school campus. No students are to be picked up at any other location. In case of an emergency, students will be released to the parent only. 4. Do not wear cleats or spiked track shoes on any bus. 5. Always call the athletic office or bus barn for cancellations. 6. No profanity or obscene jesters (mooning) will be allowed. 7. Buses must have the proper supervision from coaches. When more than one coach is in the bus, one coach sits in the front and the other sits in the back.
OPEN GYM Coaches will not be authorized or be permitted to designate another person to have open gym for high school or middle school students on Sunday. Coaches are not authorized to open gyms for non SMISD sanctioned UIL Athletic teams or groups.
PAYMENT OF OFFICIALS Turn in a completed PAYMENT FORM FOR OFFICIALS to the athletic office by the next school day following a contest. A W9 form is to be signed by the officials and attached to the official form; this is one-time only so the business office can keep it on file. All coaches will keep a record copy of officials to ensure proper payment at the end of the season. 27
WORK ORDERS Work orders regarding equipment should be directed to the Athletic Department. Any cleaning of athletic areas should be directed to the Support Services Department. Field Maintenance should be directed to the School Plant Service. Work orders are computerized, therefore, please come to the athletic office to be forwarded.
CAMPUS PLAN CHECKLIST Establishment of a written timeline calendar: a timeline should be established to ensure dissemination of information to all coaches/sponsors concerning UIL, TEA, SMISD and Athletic Office and Campus rules and regulations. - Verification of eligibilities - Verification of addresses of athletes - In-services for athletic coaches
IN-SERVICE PROGRAM CLINICS Each year, prior to the start of the competition season, the head coach is responsible for holding an in-service clinic for all coaches assisting in the program. The athletic office must be informed of the clinic and its contents.
CAMPUS PLAN FOR VIOLATIONS OF UIL RULES AND REGULATIONS The University Interscholastic League (UIL), through the District Executive Committee and the State Executive Committee, has ultimate jurisdiction over violations of UIL rules and regulations. These responsibilities as well as penalties for violations and the jurisdiction of the UIL District Executive Committee may be found in the UIL Constitution and Contest Rules. The UIL mandates that each campus develop and have on file, available to all coaches, a Campus Plan of Action for immediate in-house handling of alleged violations of UIL, TEA, SMISD, Athletic Office and Campus rules, Regulations and policies.
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RECOMMENDED PLAN OF ACTION UIL/TEA VIOLATIONS: In UIL/TEA activities where the violation could result in a probable public reprimand and/or suspension of a player, sponsor, or coach or where the school could receive a public reprimand or suspension, it is recommended that the campus administrator take immediate action. Once the seriousness of the matter is determined and evidence indicates possible wrongdoing, the administrator should relieve all involved parties of their coaching duties.
GUIDELINES FOR ASSESSING PENALTIES: -SUSPENSION for intentional violation of UIL/TEA rules and regulations or state, district or departmental polices. -PUBLIC REPRIMAND and POSSIBLE SUSPENSION for negligent violation of UIL/TEA rules. Guidelines for assessing all UIL/TEA penalties are listed in Section 51 of the Constitution and Contest Rules.
It is the responsibility of any school official within the school district who has information and/or evidence of a possible violation to report this information to the Campus Principal, Athletic Office or UIL District Executive Committee Chairman immediately.
GUIDELINES All personnel involved in the coaching and managing of athletic events will be expected to uphold and abide by policies and procedures of the University Interscholastic League in the management of their respective activities as well as specifics identified in the Recommended Plan of Action.
LETTERING CRITERIA/VARSITY STUDENT-ATHLETES 1. LIMITATION ON AWARDS. School may give one major award, not exceed $70.00 in value, to a student during high school enrollment at the same school for participation in one of the UIL interschool competitions listed in Section 380. One additional symbolic award, not to exceed $10.00 in value, may be presented for participation in each additional UIL activity listed in Section 380. The $10.00 award shall not be given to a student for an activity during the same year that the jacket is given for that activity.
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Schools must be very careful to verify that the awarding jackets do not overlap (i.e. football and band or volleyball and modern oratory). 2. LETTERING CRITERIA. The following lettering criteria will be used for all SMISD Student Athletes. Grade level should not be a factor. Any athlete meeting the criteria can earn a letter jacket. These awards are only for those athletes that meet the lettering criteria, not for just participating. Participation is acknowledged by a certificate provided by the school. Criteria 1. The athlete will complete the season in good standing. 2. Seniors, not meeting the standards listed above can obtain a varsity letter of participation and must complete each season in good standing. 3. An athlete that has been injured during the season may receive a varsity letter if they remain part of the team and complete the season in good standing. This is at the discretion of the coach.
AWARDS 1st year letterman award –jacket 2nd year letterman award – plaque or certificate 3rd year letterman award – plaque or certificate 4th year letterman award – plaque – certificate or chenille letter
ELIGIBILITY RULES AND REGULATION An individual may participate in league competition or contest as a representative of a member school if he/she meets the following. 1. Has been promoted from the 6th to the 7th grade and his less than 14 years of age on September 1. 2. Has been promoted from the 7th to the 8th grade and is less than 15 years of age on September 1. (Exception: A 7th grader who is 14 years old may participate on the 8th grade team during his 7th grade year, but will be ineligible his 8th grade year.)
3. Is a full time student at the school he/she represents?
4. A student who repeats the 7th or 8th grade for athletic purposes could forfeit their senior year of high school eligibility. 30
5. A student who repeats the 7th or 8th grade for athletic purposes could forfeit their junior and senior years of high school eligibility.
6. If an athlete repeats the 7th grade, he/she should participate again as a 7th grader. If the athlete is too old to participate as a 7th grader, he/she should play as a 8th grader.
7. Did not change schools within the previous year for athletic purposes.
8. In order to be eligible to participate in an extracurricular activity for six weeks period following the first six weeks for school, a student must not have a recorded grade lower than a 70 in any course for the preceding six weeks period.
9. A student whose recorded six weeks grade in any course is lower than 70, shall be suspended from participation during the succeeding three week period. For further information, refer to the Constitution and Contest Rules Book under Academic Eligiblity. 10. A student who has been suspended from extracurricular activities shall be allowed to practice in such activities until suspension has been lifted. 11. Once a student’s grade has been recorded, it may be changed, and stands for three weeks.
ELIGIBILTY 1. A student in grades 9-12 may participate in extracurricular activities on or off campus at the beginning of the school year only if: a. Beginning the 9th grade… has been promoted from the 8th grade to 9th b. Beginning the 10 grade… has earned 5 credits. c. Beginning the 11th grade… has earned 10 credits OR has earned 5 credits in the last twelve months. d. Beginning the 12th grade… has earned 15 credits OR has earned 5 credits in the last twelve months.
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2. In order to be eligible to participate in an extracurricular activity for a 3 week period following the first six weeks period of a school year, a student must not have a recorded grade average lower than 70 in any course for that preceding grading period. 3. If a student’s six weeks grade average in any course is lower than 70 at the end of a six weeks period, that student shall be suspended from participation in any extracurricular activity for the succeeding three weeks. FOR FURTHER INFORMATION, REFER TO THE UIL CONSTITUTION AND CONTEST RULES BOOK UNDER ACADEMIC ELIGIBILTY. 4. A student who has been suspended from school for misconduct shall not participate in practice or competition until such suspension has been lifted. 5. At the end of any three week period in which a student has attained a course grade average of at least 70 in each course taken, any suspension from participation shall be removed. 6. Extracurricular activities shall be limited, from the beginning of the school week through the end of the school week, to no more than one contest or performance per activity. Practice outside the school day shall also be limited to a maximum of eight (8) hours per school week, per activity. 7. Students who also assist the coach, such as student managers or student trainers, must meet all academic eligibility requirements even though they do not participate in the actual performance or contest. 8. A student receiving an incomplete in a course is considered ineligible until the incomplete is replaced with a passing grade for that grading period. 9. A student who fails a course becomes ineligible seven (7) days after the last day of the grading period in which the grade was earned.
BOOSTER CLUB GUIDELINES SMISD Athletic Department I.
II.
III. IV. V.
The bylaws should contain the detail of the rules of membership. This document must address the organization’s fiscal year, organizational structure and the method used to elect officers. Only active members in good standing shall be permitted to hold office or vote upon any matter of business of the organization. Parents and booster club members are expected to follow the same standards of conduct as district employees when chaperoning, sponsoring, or attending student activities, including rules in the campus handbook. All meetings shall be public and announced in advance in accordance with the bylaws; The campus administrator or designee must be present at all booster meetings. Any action taken at the meeting will be subject to review and revocation of the sponsor or principal. 32
VI.
VII.
Booster organizations are required to establish a checking account at a bank or credit union. Accounts should be established with at least three individuals on the signature card. Checks must require the signature and authorization of two club officers. Employees of the District shall not service in a financial capacity of a booster or other parent organization. Financial capacity includes holding positions of treasurer, fundraising chairperson, or serving as the check signer. Prior to the start of the school year, all booster organizations shall complete a fund raising application for each type of planned, scheduled or anticipated even and receive the approval of the campus principal. All fund raiser events are subject to a financial audit. Records of monies and revenues from fund raisers are to be reported and on file with campus coordinator and campus principal. Any questions concerning proceeds are the responsibility of the booster club organization. Booster clubs are created by parents to provide support for the school programs. As such, fundraising efforts should be planned and carried out by the parents, not students.
VIII.
IX.
X.
SECION 1206: SCHOOL PRACTICE AND GAME RESTRICTIONS OFF-SEASON SCHOOL FACILTY USE Athletes may attend open gyms, facilities and weight rooms. School personnel shall make every effort to see that students understand that participation is strictly voluntary and never required. Participation shall not be a prerequisite for trying out for a school team. Attendance records may not be kept. Coaches may be present to supervise the facilities and school equipment, if permitted. Coaches shall not provide specific instruction in sport skills. Weight lifting instruction is permitted and progress charts may be kept. Facilities may be made available to athletes under the following conditions. (1) Recreational opportunities receive advance approval by the local school and administration (2) The dates and times of operation shall be announced, posted or publicized so that every student attending that school is aware of the opportunity. (3) Each activity is based on a first come, first serve basis. (4) School coaches are responsible for notifying student athletes in their sport that their participation is strictly voluntary, never required, and are in no way a prerequisite for making the team or getting more playing time. (5) No instruction may be given on a Sunday or during the off-season of a team sport. (6) Someone other than a coach should be appointed to supervise facilities. (7) Coaches should not participate with their athletes’ sport. Such actions place the responsibility on the coach and school to prove they are not violating Sunday and offseason regulations.
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(8) Use of facilities may be restricted to that school’s student body. Note: If only members of an athletic team are participating in their sport in an open recreational facility, it could be deemed a violation of off-season regulations. See athletic manuals for further details. (j) DAY OF GAME RESTRICTION. Participation in an off-season program shall not be required for varsity athletes on the day of an in-season varsity competition, or for non-varsity athletes on the day of an in-season non-varsity competition.
SMISD SAFETY REGULATIONS FOR OVERNIGHT TRIPS 1. Remind students that traveling with an organization, regardless of reason, is a privilege, not a right. 2. Sponsor/Coach/Director must arrange for a K-9 check. THIS IS MANDATORY. 3. Sponsor/Coach/Director must pick up cell phones and other electronic devices during the first bed check. The items will be returned the following morning. 4. Sponsor/Coach/Direction must tape down doors with packaging/painters tape and write teacher’s name on tape. Head sponsor must assign teachers the rooms they will be responsible for room checks throughout the night. 5. Head Sponsor/Coach/Director is responsible for creating the “shift” schedule for a room check schedule for the staff/chaperones traveling with the group. 6. Head Sponsor/Coach/Director is responsible for communicating with responsibilities of the sponsor during the trip and during the night. 7. Head Sponsor/Coach/Director should communicate with hotel to arrange that all students and teachers be placed on the same floor. 8. Upon arrival, head sponsor must communicate to hotel front desk to block land lines (room phone), report any after hour activities, block pay-per-view TV, and to report any incoming phone calls to a student’s room. 9. Communicate to students and parents, that any family/friends wanting to visit with students need to check in with a teacher and they must visit in the hotel lobby. Curfew will be set by the head sponsor/coach/director and students shall not be out of their room after curfew. In case of emergency, contact teacher(s) that are on the floor duty immediately. 10. All coaches/sponsors/directors traveling on trip must provide their phone numbers to all parents. 11. Only competitors, no extra students/alternates, may travel to contests. Alternates will be allowed to travel if an official acknowledgement from the UIL or association requires them to attend due to a “no show” and alternate will be participating in the contest. 12. Remind students of their following safety precautions; use the “buddy” system at all times, call teacher before opening door to a stranger, no swimming in hotel pool, never leave hotel or contest site without the teacher’s permission. 13. Unless a sponsor is present, boys are not allowed in girl’s room and vise versa. 34
14. Students are not to wear pajamas in the hallways. Wear appropriate attire at all times. 15. Remind students of the room rules: no one is allowed access to Pay-Per-View TV, do not use the room phone to make calls, do not make prank calls, clean up after yourself, and do not take anything from the room that does not belong to you (towels, blow dryers, pillows, etc…).
16. Parents requesting their child to be dismissed to them during the trip must request so in writing and PRIOR to the trip. Sponsor/Coach/Director must file the letter. Child will be released to the parent only. Parent must provide identification to the head coach/sponsor/director upon release of student. 17. All school rules and SMISD student code of conduct applies. 18. If attending contest in a different state, laws of that state apply.
GOLF CART/ GATORS/ UTILITY VEHICLE OPERATION PROCEDURES •
Santa Maria ISD carts are to be used by employees who are engaged in official Santa Maria ISD business.
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Transportation of students and guests is prohibited unless on official business.
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Possess a valid Texas driver’s license or other officially recognized driver’s license.
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Know and adhere to the state of Texas motor vehicle laws and all state, local, and municipal ordinances.
All operators of carts must meet the following criteria before operating a cart on property under the jurisdiction of the SANTA MARIA ISD: – Possess a valid Texas driver’s license or other officially recognized driver’s license. – Know and adhere to the state of Texas motor vehicle laws and all state, local, and municipal ordinances.
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APPENDIX/FORMS
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ELIGIBILTY DATES 2017-2018 For Santa Maria ISD HIGH SCHOOL* And Santa Maria ISD MIDDLE SCHOOL* GRADING PERIOD ENDS
GAIN OR LOSE ELIGIBILTY
1ST SEMESTER 1st Reporting Period - -Friday, October 6 3 WEEKS-- Friday, October 27
Friday, October 13 Friday, November 3
2nd Reporting Period -- Friday, November 17 3 WEEKS Friday, December 15
Monday, December 4 Tuesday, January 9
3rd Reporting Period
Friday, January 19
Friday, January 26
Friday, February 9
Friday, February 16
4th Reporting Period 3 WEEKS
Friday, February 23 Friday, March 23
Friday, March 2 Friday, March 30
5th Reporting Period 3 WEEKS
Friday, April 13 Friday, May 4
Friday, April 20 Friday, May 11
6th Reporting Period
Friday, May 25
END OF SCHOOL
2ND SEMESTER 3 WEEKS--
ALL ATHLETES ARE ACADEMICALLY ELIGIBLE THE FOLLOWING DAYS: (Thanksgiving) (Christmas) (Spring Break)
FROM FRIDAY(after school)NOVEMBER 17TH. TO SATURDAY, NOVEMBER 25TH. FROM THURSDAY (after school), DECEMBER 21th. TO TUESDAY, JANUARY 9th. FROM FRIDAY (after school), MARCH 9th TO SATURDAY, MARCH 17TH.
Gaining or Losing eligibility is always based on 7 days from when athletes return to school. This applies when school is out more than 5 consecutive school days.
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SANTA MARIA I.S.D. ATHLETIC DEPARTMENT PREVIOUS ATHLETIC PARTICIPATION FORM PROCEDURES 1. The head coach should assist the parents or guardian in filling out the PAPF and questionnaire. 2. The head coach or school liaison will make a home visit and document their visit with principal and athletic coordinator on athlete’s who will compete on varsity level within first year of transferring to new school.(Visit should be made to incoming freshman who did not come from 100% feeder middle school.) 3. The PAPF should be reviewed by the athletic coordinator and UIL Compliance Officer to make sure all information has been completed and there are no further explanations needed.
4. The PAPF should be sent to the DEC chairman for consideration and approval. 5. When PAPF’s have been finalized the DEC chairman will keep the original and send a copy to the Athletic Director to be kept on file in the Athletic Office. Copies should also be sent to the Principal and Athletic Coordinator of school involved. Who should complete a PAPF ? All new students in grades 9-12 who have ever practiced or participated in any UIL athletic activity in grade 8-12 at another school MUST have this form completed by the previous school (last school of participation) and be approved by the District Executive Committee before they are eligible to participate at the varsity level at the new school. The only exceptions will be incoming freshmen that have lived in the high school attendance zone and attended the entire eighth grade year at a middle school that is in that high school’s feeder pattern.
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SMISD Athletic Department Home Visit Referral
Student: _______________________
ID#: _________
Campus: _______________________
Sport(s): ______________ Coordinator: ____________
Parent or Guardian: ____________________________
Sex: _____
Grade: _____
Phone(s): _____________________
Location/Address of Home:
__________________________________________________________ Reason for Home Visit: { } Residence Verification { } Attendance Problems { } Discipline Problems { } other _______________________ Date: __________
School: ___________________
Signature: _____________________
Contact Remarks: { } Nobody Home { } Spoke with Parent: _____________________________________ { } Spoke with person other than parent: _________________________________ COMMENTS: ______________________________________________________________________________ ______________________________________________________________________________ _____________________________ Person Making Contact
__________________ Date
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ATHLETIC PHYSCIAL PACKET Instructions for Completion: 1. PRINT all information for the School Year neatly in BLUE or BLACK ink only. NO PENCIL! 2. Make sure that the Medical History Questions have been answered and signed by parent and student BEFORE seeing the physician. 3. Please read each page and sign and date where it’s indicated. 4. Return the completed packet to the ATHLETIC DIRECTOR. DO NOT TURN THE PACKET IN TO YOUR COACH! 5. UIL requires that the Physical Evaluation be on the UIL Form. Letters form the doctor or forms from the health clinic are not accepted! 6. Please fill out the emergency card completely. This information is what is used if your son/daughter is hurt and we need to contact you or seek medical help. 7. All athletes with incomplete physical packets will not be cleared by the Athletic Director to participate for sports. SMISD requires a physical form to be filled out every year prior to the student’s participation in any practice, before, during or after school (both in-season and out-ofseason) or games or matches.
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SANTA MARIA ISD ATHLETIC DOCUMENTATION COACH _____________________________
SPORT _____________________________
SCHOOL ____________________________
DATE ______________________________
NATURE OF INCIDENT ________________________________________________________ EXPLAIN:
ACTION TAKEN:
_________________________________ ATHLETIC COORDINATOR
____________________________________ COACH
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