northern virginia regional - Nova Parks

FY 2017 Adopted Budget July 1, 2016 - June 30, 2017

NOVA PARKS NORTHERN VIRGINIA REGIONAL PARK AUTHORITY

5400 OX ROAD FAIRFAX STATION, VIRGINIA 22039 703-352-5900 WWW.NOVAPARKS.COM

BOARD MEMBERS Stella Koch, Fairfax County, NOVA Parks Chairman Michael Nardolilli, Arlington County, NOVA Parks Vice Chairman Daniel Kaseman, Loudoun County, NOVA Parks Treasurer Barry D. Buschow, City of Falls Church Paul Ferguson, Arlington County Laura Grape, Fairfax County Brian D. Knapp, City of Fairfax Sean Kumar, City of Alexandria Arthur F. Little, City of Fairfax Cate Magennis Wyatt, Loudoun County Scott Price, City of Alexandria Jeffrey Tarbert, City of Falls Church

Paul A. Gilbert Executive Director

NOVA Parks - the best of Northern Virginia through nature, history, and great family experiences

The Government Finance Officers Association of United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Northern Virginia Regional Park Authority, Virginia for its annual budget for the fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine eligibility for another award.

NOVA PARKS NORTHERN VIRGINIA REGIONAL PARK AUTHORITY

FY 2017 ADOPTED BUDGET TABLE OF CONTENTS A - Executive Summary

PAGE Budget Message from the Executive Director ......................................... A-1 Strategic Plan Summary and Linkage to Budget.................................... .A-3 Budget-In-Brief ....................................................................................... A-8 Overall Financial Summaries ................................................................ A-11 Overall Revenue Summary & Analysis ................................................. A-17 Fund Structure & Budget Process ........................................................ A-26 Budget Calendar .................................................................................. A-29 Financial Guidelines & Practices .......................................................... A-30 Organization Chart ............................................................................... A-35 NVRPA Facility Map ............................................................................. A-36

B - General Fund Overall General Fund Summary by Category ..................................... B-1 General Fund Revenue Summary.......................................................... B-2 General Fund Expenditure Summary ..................................................... B-3 General Fund Departments Headquarters ............................................................................ B-4 Central Maintenance................................................................. B-8

C - Enterprise Fund Overall Enterprise Fund Summary by Category .................................. C-1 Enterprise Fund Summaries by Facility ..................................................C-2 Enterprise Fund Summaries by Category ..............................................C-4 Enterprise Fund Departments Aldie Mill ...................................................................................C-8 Algonkian Regional Park ......................................................... C-12 Algonkian Golf Course ............................................................ C-16 Algonkian-Volcano Island Waterpark....................................... C-20 Algonkian-Woodlands Meeting and Event Center ................... C-24 Algonkian Cottages ................................................................. C-28 Beaverdam Property ............................................................... C-32 Blue Ridge Regional Park ....................................................... C-36 Brambleton Golf Course .......................................................... C-40 Bull Run Regional Park ........................................................... C-44 Bull Run Waterpark ................................................................. C-48 Bull Run Special Events Center .............................................. C-52 Bull Run Light Show ................................................................ C-56 Bull Run Shooting Center ........................................................ C-60 Bull Run Marina....................................................................... C-64 Cameron Run Regional Park................................................... C-68 Cameron Run Waterpark ........................................................ C-72 Catering & Event Services ...................................................... C-76 Carlyle House ......................................................................... C-80 Fountainhead Regional Park ................................................... C-84

TABLE OF CONTENTS (Cont.) PAGE Hemlock Overlook ................................................................... C-88 Meadowlark Botanical Gardens............................................... C-92 Meadowlark Light Show .......................................................... C-96 Meadowlark Atrium & Event Services.................................... C-100 Mt. Zion/Gilbert’s Corner ....................................................... C-104 Occoquan Regional Park ...................................................... C-108 Pohick Bay Regional Park ..................................................... C-112 Pohick Bay Golf Course ........................................................ C-116 Pohick Bay Marina ................................................................ C-120 Pohick Bay Waterpark ........................................................... C-124 Potomac Overlook Regional Park ......................................... C-128 Rust Sanctuary ..................................................................... C-132 Sandy Run Regional Park ..................................................... C-136 Temple Hall Farm Regional Park .......................................... C-140 Temple Hall Corn Maize ........................................................ C-144 Upper Potomac Properties/Springdale Regional Park ........... C-148 Upton Hill Regional Park ....................................................... C-152 Upton Hill-Ocean Dunes Waterpark ...................................... C-156 W&OD Railroad Regional Park ............................................. C-160 White’s Ford Regional Park ................................................... C-164 Enterprise Administration ..................................................... .C-168

D-Capital Capital Equipment Budget ...........................................................D-1 Capital Fund Budget Summary ....................................................D-6 Operating Impact of Capital Projects ...........................................D-7 Capital Fund Budget ....................................................................D-8 Summary of Capital Fund Projects ...................................... .... D-15

E-Appendix History of NOVA Parks.................................................................. E-1 Facility Features .......................................................................... E-2 Regional Demographics ............................................................... E-3 Special Fund Budgets................................................................... E-5 Temple Hall Farm Endowment .......................................... E-6 Restricted Fund ................................................................. E-7 Friends of W&OD ............................................................... E-8 Self-Insurance Fund............................................................ E-9 Friends of Carlyle House .................................................. E-10 Consolidated Park Summary ...................................................... E-11 Personnel Summary By Facili .................................................... E-16 Glossary . ……………………………………………………………...E-20

May 2016

Fiscal Year 2017 Budget Message

NOVA Parks (Northern Virginia Regional Park Authority) has been providing unique destination parks and experiences for 57 years. In the beginning, there was a need for an agency that could acquire large areas of nature, particularly along the region’s major rivers. Today, NOVA Parks operates in Arlington, Fairfax and Loudoun Counties, and the Cities of Alexandria, Fairfax and Falls Church, and includes 32 regional parks and 12,200 acres.

Over the decades, the per capita contribution of tax dollars from the member jurisdictions did not keep pace with inflation and gradually became a smaller percentage of the agency’s total funding. Today, with the continued growth of enterprise operations, 85.5% of the operational costs of the organization are self-funded through entrepreneurial activities, with only $1.89 per capita coming from the member jurisdictions to offset operating expenses, and $2.57 per capita for capital improvements.

For Fiscal Year 2017 (July 1, 2016 – June 30, 2017), the total operating budget including General and Enterprise Funds is $24,972,232, which is a 4.27% increase over the previous year. With only a few exceptions, most of our 12,200 acres of parkland are free for the public to enjoy. The key to NOVA Parks’ funding has been that we offer high quality services that many of our customers choose to enhance their park experience. From top quality waterparks, campgrounds, boating, golf courses, special event facilities and more, we offer our customers attractive choices. In choosing these value added services, customers/citizens help to generate the revenue we need to support the non-revenue generating parts of our operations and to meet our unique mission: providing the best possible natural experiences, historic preservation and interpretation, and outdoor family experiences.

A-1

For Fiscal Year 2017, some of the more notable changes to the budget are: 



 

  

Inclusion of Temple Hall Farm in the Enterprise Fund. This park has an endowment and was budgeted separately for many years. Now, it will be included with our other parks, with an annual transfer for the endowment interest to offset some of its operating costs. With historically low interest rates, for this year there is a $133,859 subsidy from other enterprise operations to cover the operating costs of this facility. Hiring a Director of Finance that will overlap the tenure of our current Director of Finance to provide continuity prior to an anticipated retirement. A contingency that was in the FY 2016 budget will be absorbed to fund this period of overlap. An 8% increase in health care insurance is built into this budget, as well as health care coverage for part-time employees working over 29 hours/week regularly. A 5.8% increase in operating costs. An increase in funding for our public information/marketing effort of $23,000 will help continue to attract customers to our parks and programs. A decrease in expenses at Pohick Bay Golf Course by reducing one full-time position and accomplishing the work with more part-time hours. A projected 4.5% increase in enterprise revenues offsets the cost increases in the budget. A one-year shift of funds from Strategic Initiatives to Reorganization to allow for the staffing and/or technology needed to improve efficiencies.

Where most governmental organizations are primarily funded through tax revenues, and have minimal enterprise activities, NOVA Parks is just the opposite with nearly $20 million in the enterprise activities, and only a little over $5 million in operating support from tax dollars. While our funding model is unique, it has been effective. Following this letter is a section that reviews the accomplishments of our 2012-2017 Strategic Plan. As we look ahead, our focus will continue to be on sustaining NOVA Parks as an organization that continually delivers valuable services to the citizens of our region. As a result of our strategic focus, and partnership with our member jurisdictions and other community organizations, we have grown our park system by over 1,000 acres, adding unique places of great natural and historic value, we have enhanced wildlife habitat, expanded educational offerings, built more trails, entertained hundreds of thousands of customers, and funded these improvements largely through selfgenerated enterprise operations. Sincerely,

Paul Gilbert Executive Director NOVA Parks A-2

A-3 NOVA Parks FY 2017 Adopted Budget

A-4 NOVA Parks FY 2017 Adopted Budget

A-5 NOVA Parks FY 2017 Adopted Budget

Strategic Plan Linkage to the FY 2017 Budget The current Strategic Plan plays an integral role in shaping the FY 2017 Budget. Strategic Goals and Objectives were developed for each cost center and these are included on individual cost center budget pages, located behind the General Fund and Enterprise Fund tabs in this document. Each goal is linked to at least one of the four Strategic Plan Categories:

NOVA PARKS 5 YEAR STRATEGIC PLAN OVERVIEW The following outlines the strategic plan categories and goals included in the Five Year Strategic Plan adopted by the NOVA Parks Board on September 20, 2012.

Places Our lands and facilities define who and what we are as a park system. We will be seen as a leader in the field of parks by enhancing the environment, while growing and maintaining our facilities. Goal 1: Enhance natural resource conservation in riparian areas Goal 2: Increase cultural and historic resource interpretation and preservation Goal 3: Actively assess opportunities for new facilities and acquire additional properties Goal 4: Redevelop existing lands and facilities to expand recreational opportunities

Finance The long-term strength and growth of the organization rests on our ability to sustain and grow the financial resources needed to achieve our mission. Goal 1: Develop new funding initiatives to ensure the future economic sustainability of NOVA Parks Goal 2: Optimize current facilities and services to ensure improved future financial performance Goal 3: Implement best business practices at NOVA Parks

A-6 NOVA Parks FY 2017 Adopted Budget

People Develop the human resources of NOVA Parks to unlock new levels of creativity and productivity, while supplementing our capabilities with expanded partnerships. Goal 1: Provide superior staff development opportunities Goal 2: Facilitate a system that both motivates and evaluates an employee’s job performance Goal 3: Leverage external resources to expand service capabilities

Messages NOVA Parks will become a leader in both how the public learns about the offerings of the Authority and how our educational messages are delivered. The agency will become a model of success in a world of changing information technology. Goal 1: Improve branding efforts to increase awareness of NOVA Parks as an organization Goal 2: Increase and enhance excellence in NOVA Parks’ many educational offerings Goal 3: Become a national leader in the use of information technology to foster NOVA Parks’ natural and historic interpretative efforts

A-7 NOVA Parks FY 2017 Adopted Budget

BUDGET-IN-BRIEF The total amount of the Adopted NOVA Parks FY 2017 Operating Budget is $24,972,232, which is an increase of $1,023,534 or 4.27% over the FY 2016 Operating Budget. The two funds that comprise the budget are the Enterprise Fund and the General Fund. FY 2017 ADOPTED OPERATING BUDGET SUMMARY Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

General Fund Revenue Enterprise Fund Revenue TOTAL REVENUE INCLUDING INTERFUND TRANSFERS

$4,678,907 18,683,657 $23,362,564

$4,890,770 19,057,928 $23,948,698

$5,064,761 19,907,471 $24,972,232

General Fund Expenditures Enterprise Fund Expenses TOTAL EXPENDITURES/EXPENSES

$4,678,907 17,942,353 $22,621,260

$4,890,770 19,007,928 $23,898,698

$5,064,761 19,882,471 $24,947,232

$741,304

$50,000

$25,000

$23,362,564

$23,948,698

$24,972,232

TRANSFERS TO OTHER FUNDS/RESERVES TOTAL EXPENDITURES/EXPENSES INCLUDING TRANSFERS

GENERAL FUND The General Fund is used to capture the costs associated with the Administration and Central Maintenance functions of NOVA Parks. The operating appropriations from our member jurisdictions are the main sources of revenue in this fund. REVENUES General Fund Revenues are budgeted at $5,064,761 in the Adopted FY 2017 Budget. This is an increase of $173,991 or 3.56% compared to the FY 2016 Budget. The appropriations from our member jurisdictions comprise the majority of the revenue in the General Fund. The per capita rate and population factor were frozen to assist our jurisdictions during difficult financial times, starting in FY 2008. The per capita appropriations rate was reduced in FY 2014, from $2.0626 to $1.89. This rate remains at the $1.89 level in FY 2017 and the only adjustment will be for population changes. The trend over the past decade has been to reduce the reliance on the member jurisdictions. A decade ago, the operating appropriations were 20% of total revenue, and in FY 2017, only14.5% of total revenue is budgeted from the member jurisdictions. The other revenue sources in the General Fund are mostly operating transfers from other funds to cover the expenses in the General Fund in support of these activities. These transfers include A transfer from the Enterprise Fund to the General Fund to help the General Fund recoup some of the costs for the use of Central Maintenance activities by the Enterprise Fund. The transfer is $610,523, which represents approximately 50% of Central Maintenance total expenses. There is also a transfer budgeted from the Capital Fund, totaling $618,763. This transfer includes the cost of development support from the General Fund as well as $18,000 for interest earnings. There is also a transfer from the Self-Insurance Fund of $141,942 to cover expenses relating to risk management. A-8 NOVA Parks FY 2017 Adopted Budget

Interest on investments, though relatively small, is also a source of revenue for the General Fund. The interest rate climate is not expected to dramatically improve in the near future; therefore, the interest budgeted for FY 2017 continues to be low. The interest revenue in the General Fund includes general interest on investments, a transfer from Capital Fund interest and a transfer of Restricted License Fee Fund interest. EXPENDITURES General Fund Expenditures are budgeted at $5,064,761 in FY 2017, which is a $173,991 or a 3.56% increase compared to FY 2016.  Salary and benefit expenses increase by 4.1% This includes: o .3% market rate adjustment o The retirement rate contribution is estimated to remain steady during FY 17, at 26%. o While the employer share of health insurance costs decreased during the current fiscal year, the budget includes an 8% increase for calendar year 2017. o Funding for a temporary, full-time Deputy Director of Finance and Budget is included in the budget to be part of the transition plan during the months leading to the upcoming retirement of the Finance and Budget Director. This one-time expense would be funded from the operational contingency.  Operating costs are budgeted to decrease by 3.6%. This decrease is due to no contingency being included in FY 17, to help cover the cost of funding the above temporary, full-time position.  Insurance costs are budgeted to increase by 15.2% or $26,422.  Utilities are budgeted to decrease by 1.4%. ENTERPRISE FUND The Enterprise Fund is the main operating fund of NOVA Parks. This fund accounts for most operations of the Authority, including golf courses, waterparks, parks, historic sites and other revenue generating facilities. TEMPLE HALL FARM OPERATIONS INCLUDED IN ENTERPRISE FUND The most significant change in this budget is the inclusion of the operating portion of the Temple Hall Farm and Maize in the Enterprise Fund. Up until now, these operations have been included in the Temple Hall Endowment Fund. Any interest from the endowment will be transferred to the Enterprise Fund to help defray the costs of the Temple Hall operation. Years ago when interest rates were higher, the Temple Hall operation was fully funded through the interest earnings of the endowment. The combination of continued years of record low interest rates and stringent investment standards for the endowment, have caused the Temple Hall Farm and Maize budget to need to be subsidized in recent years. For FY 17, this subsidy is budgeted to be $133,859. The Enterprise Fund will absorb the loss of this operation while interest rates are low, and when rates rise, Temple Hall operations should be once again self-sustaining.

A-9 NOVA Parks FY 2017 Adopted Budget

REVENUES Enterprise Fund Revenues are budgeted at $19,907,471 for FY 2017. This represents a 4.46% or $849,543 increase in projected revenues compared to the FY 2016 Budget. This increase is mostly due to increases in user fee revenue, retail operations revenue and revenue from Temple Hall Farm and Corn Maize. There is $410,450 additional user fee revenue budgeted compared to FY 2016. Some areas contributing to this increase include waterpark admissions, light show revenue, event center rental, and corn maize revenue. An additional $222,900 of the Enterprise Fund revenue increase is from retail operations revenue. EXPENSES Operating expenses in the Enterprise Fund are budgeted at $19,882,471. This is an increase of $874,543 or 4.6% compared to the FY 2016 Budget.  Salary and benefit expenses increase by 3.1%. This includes: o o o o o o o

.3% market rate adjustment The retirement rate contribution is estimated to remain steady during FY 17, at 26%. While the employer share of health insurance costs decreased during the current fiscal year, the budget includes an 8% increase for calendar year 2017. Health insurance was included for an additional part time position, due to changes in health insurance rules for working over 29 hours per week. A full time position at Pohick Golf Course was frozen for FY 17 and replaced with a part time position, for a savings of over $30,000 in salaries and benefits. Seasonal part time hours were further reduced at Pohick Golf Course by $16,000. The personnel expenses for Temple Hall Farm and Corn Maize are included in the Enterprise Fund for the first time. Additional part-time hours are budgeted for expanded revenue generating activities.



Operating costs increase by 7.8% and maintenance costs by 8.5% o Public Information marketing expense is budgeted $23,000 higher than FY 2016. This line item is based on a formula so marketing funds increase in proportion to our enterprise revenues. Other changes include additional costs associated with increased usership and programming, such as credit card charges, production costs and also operating and maintenance costs associated with Temple Hall Farm and Corn Maize.



Insurance is budgeted to increase by 6.8% and this is due to increased Workers Compensation costs.

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Retail operations expense is budgeted to increase by 3.1%. This increase correlates to the anticipated additional retail sales revenue.



Utilities are budgeted to increase 1.68%.



In addition to the expenses listed above, the Enterprise Fund includes a transfer of $25,000 to Board Authorized Reserves for FY 17.

CONTRIBUTION TO THE DESIGNATED SET ASIDE This budget does not include funding for a Contribution to the Designated Set Aside (Reserve Funds). This reserve is currently at 13.1% of Enterprise Fund revenues and 10.8% of combined Enterprise and General Fund revenues based on the FY 17 Adopted Budget. The financial policies state that this reserve should be between 8% and 15% of revenue for the upcoming budget year. This is an area to consider for funding with end of year FY 16 surplus funds, which are projected to be considerable. A-10 NOVA Parks FY 2017 Adopted Budget

Where the money comes from… Adopted FY 2017 Operating Budget (General & Enterprise Funds) Revenues by Category Operating Transfers 7.1% Other Revenue 2.7% Easements and Licenses 2.9%

Appropriations from Jurisdictions 14.5%

Retail Operations 18.2%

User Fees 54.5%

Where the money goes… Adopted Budget FY 2017 (General & Enterprise Funds) Operating Expenses By Category Operating Costs 12.97%

Maintenance Costs 8.67% Insurance 1.49% Retail Operations 6.97% Utilities 3.94% Transfers 2.54%

Personnel Services 63.41%

A-11 NOVA Parks FY 2017 Adopted Budget

FY 2007 Actual Revenue by Source Other General Fund Revenue 14.51%

Golf 20.76%

Appropriations 17.64%

Aquatics 8.65% Marine Activities 2.15%

Other Enterprise Revenue 2.74%

Camping/Cottages 4.87%

Easements & Licenses 2.92%

Skeet, Trap & Archery 2.72% Special Events Retail Operations 3.93% 8.31% Other Park Revenue Facility Rental 5.19% 5.61% CHANGING TRENDS IN REVENUE SOURCES…

These two graphs show the changing face of NOVA PARKS revenue sources in recent years. The reliance on revenue from Golf, Appropriations from Jurisdictions, and Interest Earnings is down. Aquatics, Special Events, Retail Operations, Catering and Facility Rental are contributing a larger share of revenue than they have in the past. FY 2017 Budget Revenue by Source Other General Fund Revenue 5.78%

Golf 12.41%

Appropriations 14.50% Aquatics 11.91% Other Enterprise Revenue 4.00% Easements & Licenses 2.93%

Marine Activities 2.49% Camping/Cottages 5.01% Skeet, Trap & Archery 3.08%

Retail Operations 18.24%

Special Events 6.16% Other Park Revenue 6.55%

A-12 NOVA Parks FY 2017 Adopted Budget

Facility Rental 6.93%

Salaries & Benefits as a Percent of Total Operating Costs 69.00% 67.9%

68.00%

67.5% 66.9%

67.00%

66.4% 66.1%

66.3%

66.00% 65.2%

65.00%

64.7% 64.0%

64.00%

63.4% 63.1%

63.00% 62.00% 61.00% 60.00% FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

Actual

Actual Actual

Actual

Actual

Actual

Actual

Actual

Actual Budget Budget

In recent years there has been a downward trend in the percent of operating costs that come from salaries. In FY 2008, salaries comprised over 52% of operating costs. In FY 2017, it is anticipated that salaries will be less than half of total operating costs, at 47.1%.

Benefit costs had been increasing in recent years, but have started to level off at 16.3%, down from a high of 17.5% in FY 2013. Fluctuations in retirement plan costs and health insurance are the biggest factors in benefit costs. Overall personnel costs (salaries and benefits combined) are budgeted to be 63.4% of operating costs in FY 2017, which is down from almost 68% in FY 2010.

A-13 NOVA Parks FY 2017 Adopted Budget

BLUE RIDGE

BRAMBLETON

CATERING

BR MARINA/FTNHEAD/SANDY RUN

POHICK BAY

HEMLOCK OVERLOOK

$100,000

RUST SANCTUARY

$200,000

BULL RUN SHOOTING CENTER

$300,000

UPTON HILL

Income (Loss)

$400,000

ALGONKIAN

$500,000

BULL RUN

$600,000

MEADOWLARK

$800,000

W&OD

CAMERON RUN

$900,000

$700,000

Income (Loss) by Park FY 2015 compared to FY 2014

OCCOQUAN

This graph shows the net income/loss of each major park for FY 2014 and FY 2015. The trends remain fairly constant on the parks that have an overall net income versus those with a loss. FY 14 FY 15 MEADOWLARK BULL RUN CAMERON RUN W&OD ALGONKIAN POHICK BAY UPTON HILL BULL RUN SHOOTING CENTER RUST SANCTUARY BR MARINA/FTNHEAD/SANDY RUN HEMLOCK OVERLOOK CATERING BRAMBLETON BLUE RIDGE MT. ZION/GILB. CORNER WHITE'S FORD UPPER POTOMAC PROP. ALDIE MILL TEMPLE HALL OCCOQUAN CARLYLE HOUSE POTOMAC OVERLOOK

396,530 455,219 738,645 524,850 360,199 388,457 180,724 110,083 54,672 195,304 59,331 83,209 121,850 3,169 (4,214) (48,089) (84,294) (94,415) (200,343) (123,883) (199,560) (214,327)

A-14 NOVA Parks FY 2017 Adopted Budget

570,718 556,945 506,431 499,751 384,511 320,824 199,265 188,832 188,488 165,434 73,997 60,397 59,556 2,420 (8,037) (14,201) (69,545) (91,842) (128,585) (142,194) (209,907) (217,845)

POTOMAC OVERLOOK

FY 2015

CARLYLE HOUSE

FY 2014

TEMPLE HALL

$400,000

ALDIE MILL

$300,000

UPPER POTOMAC PROP.

$200,000

WHITE'S FORD

$100,000

MT. ZION/GILB. CORNER

$0

FY 2017 COMBINED FUND SUMMARY REVENUE AND OTHER SOURCES GENERAL FUND

ENTERPRISE FUND

TOTAL

Appropriations from Jurisdictions User Fees Retail Operations Easements and Licenses Other Revenue Operating Transfers

$3,621,533 0 0 0 2,000 1,441,228

$0 13,621,700 4,555,800 730,976 668,084 330,912

$3,621,533 13,621,700 4,555,800 730,976 670,084 1,772,140

TOTAL REVENUE AND OTHER SOURCES

$5,064,761

$19,907,471

$24,972,232

Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities Transfer from Enterprise to General Fund for Central Maintenance/Other Svcs. Contribution to Board Authorized Reserves

GENERAL FUND $4,125,228 498,350 170,500 200,398 0 70,284 0 0

ENTERPRISE FUND $11,710,882 $2,739,520 $1,994,872 $172,930 $1,740,584 $913,161 $610,523 25,000

$15,836,110 3,237,871 2,165,372 373,328 1,740,584 983,445 610,523 25,000

TOTAL EXPENSES AND OTHER USES

$5,064,761

$19,907,471

$24,972,232

EXPENSES AND OTHER USES TOTAL

A-15 NOVA Parks FY 2017 Adopted Budget

COMBINED OPERATING FUND REVENUES AND OTHER SOURCES Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

Appropriations from Jurisdictions User Fees Retail Operations Easements and Licenses Other Revenue* Transfers from Other Funds** TOTAL REVENUE

$3,443,017 12,473,615 4,010,170 719,646 470,026 1,425,230 $22,541,703

$3,513,963 12,790,484 4,326,432 682,424 528,590 1,520,671 $23,362,564

$3,575,656 13,211,250 4,332,900 691,948 492,918 1,644,026 $23,948,698

$3,621,533 13,621,700 4,555,800 730,976 670,084 1,772,140 $24,972,232

TOTAL REVENUE AND OTHER SOURCES

$22,541,703

$23,362,564

$23,948,698

$24,972,232

*Other Revenue category includes Enterprise Fund catering revenue, contract services, bank building rental, lessons, the Adventure Links Agreement and other miscellaneous revenue. The General Fund Other Revenue consists of interest. **Operating Transfers include transfers from the Self-Insurance Fund for Risk Management and the Capital Fund for Planning support. Additionally there are transfers of interest earnings from the Capital Fund and the Restricted License Fee Fund. In FY 17, $610,523 will be transferred from the Enterprise Fund to the General Fund for Central Maintenance services.

COMBINED OPERATING FUND EXPENSES AND OTHER USES Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

$14,045,179 2,603,157 1,914,398 289,969 1,564,557 963,242 340,351 $21,720,853

$14,278,374 2,818,974 1,937,954 291,095 1,746,599 1,058,628 489,636 $22,621,260

$15,317,504 3,059,637 2,003,426 335,878 1,688,079 969,358 524,816 $23,898,698

$15,836,110 3,237,871 2,165,372 373,328 1,740,584 983,445 610,523 $24,947,232

$308,048 237,147 0 284,576 53,111 0 0 -2,412 $880,469

$75,000 409,507 (91,207) 204,753 50,000 25,000 68,251 0 $741,304

-

-

0 0 50,000 0 0 0 $50,000

0 0 0 25,000 0 0 $25,000

TOTAL EXPENSES AND OTHER USES

$22,601,322

$23,362,564

$23,948,698

$24,972,232

TOTAL COMBINED OPERATING BUDGET

$22,601,322

$23,362,564

$23,948,698

$24,972,232

A-16$820,850

$741,304

$50,000

$25,000

Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities Transfer to General Fund for Central Maintenance Services TOTAL EXPENSES

Contribution to Designated Set Aside Transfer to Capital Fund Transfer to General Fund Transfer to Retirement Plan Transfer to Temple Hall Operating Fund Transfer to Board Authorized Reserves Transfer to Performance Incentive Plan Donation Adjustment TOTAL OTHER USES

COMBINED OPERATING FUND INCOME NOVA Parks FY 2017 Adopted Budget

$0

$0

OVERALL REVENUE SUMMARY AND ANALYSIS APPROPRIATIONS FROM MEMBER JURISDICTIONS The operating appropriations from our six member jurisdictions make up 14.5% of total operating revenues in the FY 17 Budget. The annual appropriation request from the six member jurisdictions is based on an annual per capita rate for both operating and capital appropriations. In FY 17, there is no increase in the per capita rate for the operating or capital appropriations. The only change in appropriation level is based on population changes in each jurisdiction. In order to assist our local jurisdictions during recent difficult financial times, NOVA Parks froze the per capita rate and the population rate for several years. In FY 14, after many years with no adjustments for population or inflation, there was an adjustment to match population changes, but the operating budget per capita rate was reduced (see graph below) to ensure that our supporting jurisdictions did not feel a major impact in one year. In FY 17, there is no increase in the per capita rate for the operating or capital appropriations. The only change in appropriation level is based on population changes in each jurisdiction. The per capita rate for the operating appropriation is $1.89 and the per capita rate for capital is $2.57. Details on the Capital Appropriation level can be found on page D-1 Appropriations Revenue by Jurisdiction City of Alexandria 7.8% Arlington County 11.7% City of Fairfax 1.3%

Loudoun County 18.8% City of Falls Church 0.7%

Fairfax County 59.7%

City of Alexandria Arlington County City of Fairfax Fairfax County City of Falls Church Loudoun County Total

Population* 150,575 226,908 24,483 1,137,538 13,601 363,050 1,916,155

OPERATING APPROPRIATION Cost per Capita $1.89 $1.89 $1.89 $1.89 $1.89 $1.89

Appropriation $284,587 428,856 46,273 2,149,947 25,706 686,164 $3,621,533

The population for the FY 17 Budget is based on the U.S. Census “Annual Estimates of the Resident Population for Counties of Virginia” as of July 2014, with a release date of April 2015.

A-17 NOVA Parks FY 2017 Adopted Budget

Per Capita Rate-Operating Appropriation $2.10

$2.06

$2.05

$2.06

$2.06

$2.06

$2.06

$2.06

$2.03 $2.00

$1.95

$1.90 $1.89

$1.89 $1.89 $1.89

$1.85

$1.80 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Per Capita Rate-Capital Appropriation $3.00 $2.90 $2.80 $2.70 $2.60

$2.58

$2.57

$2.57

$2.57

$2.57

$2.57

$2.57

$2.57

$2.57

$2.57 $2.57

$2.50 $2.40 $2.30 $2.20 $2.10 $2.00 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 A-18 NOVA Parks FY 2017 Adopted Budget

INTEREST INCOME

Interest Income was at one time a healthy source of revenue for the budget. The continuation of low interest rates in recent years has brought this to a relatively minor revenue source. The General Fund includes interest income from the Restricted License Fee Fund, Capital Fund and general interest. The combined total of these for FY 2017 is budgeted at $60,000. The Enterprise Fund includes $56,000 in interest income. Of this, $50,000 is the interest from the Temple Hall Farm Endowment, which will help fund Temple Hall Farm and Maize as the operations are now included in the Enterprise Fund. USER FEES User Fees in the Enterprise Fund are the largest revenue source with 54.5% of total NOVA Parks revenue expected from that source in FY 2017. This revenue source is the key to financial stability for NOVA Parks. In FY 2017, this revenue source is expected to reach 13.6 million dollars. While this is the largest revenue source for NOVA Parks, it is also the most sensitive to outside factors including weather, the economy and recreational trends. The following graph shows the total revenue for User Fees for ten years through FY 2015, plus estimates for FY 2016 and FY 2017. Over the last several years we have been diversifying our revenue sources to help protect us from downward trends in any one area. Improvements over the last few years have included new events, including the Rust Manor House event venue, Meadowlark Light Show, waterpark theming, camping improvements, capital improvements and an emphasis on marketing. While these improvements have helped stabilize revenue, it is still important to realize that outside factors can still impact this revenue source. For FY 2017, total user fee revenue is budgeted at $13,621,700. TOTAL USER FEES 10 Year History and FY 16 & FY 17 Budget

$16,000,000

13,621,700

$14,000,000

$12,000,000

11,656,259

Revenue

$10,000,000

9,848,896 10,337,037

10,456,768

12,468,214 11,727,329

12,793,485

13,214,250

10,991,531 10,420,719

8,767,341

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$0 FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16 FY 17 BUDGET BUDGET

Year

A-19 NOVA Parks FY 2017 Adopted Budget

GOLF USER FEES Although Golf Revenue is the largest user fee based revenue source, comprising 12.4% of total NOVA Parks revenue and 22.8% of all user fee revenue, its share of the percentage of all revenue has been declining in recent years. A decade ago, in FY 2007, golf user fees were almost 21% of total revenue compared to the 12.4% budgeted in FY 2017. The past few years have been difficult for the NVRPA golf courses with a decline in both revenue and golf rounds. A number of factors have contributed to this reduction in play, including weather, the economy and recent golf trends. Golf courses throughout the nation have seen similar reductions in play. In order to counteract the negative effects of the past few years, the current focus is on maximizing the potential at our golf courses to ensure an increase in their profitability for the future. A restructured membership program has been initiated along with an enhanced targeted marketing effort. Personnel costs have been streamlined, when possible. We expect that this focus along with reducing expenses wherever possible will help boost usership in a competitive market. For FY 2017, total golf user revenue is budgeted at $3,100,000 which is 10.9% higher than the FY 2015 actual revenue.

GOLF USER FEE REVENUE 10 Year History and FY 16 & FY 17 Budget $4,000,000 3,794,428 $3,500,000

3,674,906

3,634,756 3,266,684

$3,000,000

3,029,880

3,129,474 3,132,000 3,015,258 3,009,033 2,794,944 3,052,464

3,100,000

Revenue

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$0 FY06

FY07

FY08

FY09

FY10

FY11

FY12

Year

A-20 NOVA Parks FY 2017 Adopted Budget

FY13

FY14

FY15

FY16 FY17 BUDGET BUDGET

AQUATICS USER FEES

AQUATICS USER FEE REVENUE 10 Year History and FY 16 & FY 17 Budget

$3,500,000

$3,000,000

2,915,350 2,974,100 2,844,144 2,771,435

2,898,723 2,508,378

$2,500,000

Revenue

2,496,880

$2,000,000

2,506,862

2,001,685 1,821,072 1,580,725

$1,500,000 1,368,853 $1,000,000

$500,000

$0 FY06

FY07

FY08

FY09

FY10

FY11

FY12

Year

FY13

FY14

FY15

FY16 FY17 BUDGET BUDGET

Aquatics user fees include the user revenue for the waterparks of NOVA Parks. These are Volcano Island at Algonkian, Atlantis at Bull Run, Great Waves at Cameron Run, Ocean Dunes at Upton Hill, and Pirate’s Cove at Pohick Bay. This revenue source is 11.91% of total NOVA Parks revenue and 21.8% of user fee revenue. The focus on upgrading and providing themes for waterpark facilities over the past decade has led to a sustained increase in this source of revenue. Aquatics user fee revenues have almost doubled since 2007.

A-21 NOVA Parks FY 2017 Adopted Budget

FACILITY RENTAL FEES Facility Rentals are the fourth largest user fee category and comprise almost 7% of total revenue. The Meadowlark Atrium accounts for over 42% of this revenue source. Shelter reservations are the other major revenue source in this category, at 19%. The rental of the Rust Manor House, the Woodlands at Algonkian and the Bull Run Special Events Center are also major contributors of revenue in this category. This category also includes rental income of the Carlyle House, Aldie Mill, the Meadowlark Visitor Center and the Mt. Zion church property. This category is budgeted at $1,731,600,400 in FY 2017, which is a 1.7% increase compared to the FY 2016 Budget.

FACILITY RENTAL USER FEE REVENUE 10 Year History and FY 16 & FY 17 Budget $2,000,000 $1,800,000 $1,600,000

1,282,785 1,300,610 1,248,177 1,302,003 1,247,592

$1,200,000

Revenue

1,731,600

1,493,825

$1,400,000

$1,000,000

1,703,400

1,740,204

1,209,133 935,939

949,530

$800,000 $600,000 $400,000 $200,000 $0 FY06

FY07

FY08

FY09

FY10

FY11

FY12

Year

A-22 NOVA Parks FY 2017 Adopted Budget

FY13

FY14

FY15

FY16 FY17 BUDGET BUDGET

CAMPING/COTTAGE USER FEES This category includes revenue from camping fees, cabin rentals, and cottage rentals. This is a revenue source that has proven that by enhancing facilities we can improve financial performance, as well as improve service to the public. Enhancements and upgrades to our camping, cabin, and cottage facilities have helped bring camping/cottage user fees to over 1.2 million dollars. This revenue source now seems to be fairly steady. The FY 2017 Budget includes $1,251,400 for this category.

CAMPING/COTTAGE USER FEE REVENUE 10 Year History and FY 16 & FY 17 Budget $1,400,000 1,175,909 1,208,900 1,116,896 1,133,388 1,143,586 1,126,886

$1,200,000 1,109,856

Revenue

$1,000,000 877,640

$800,000

889,590

1,251,400

1,062,634

973,242

$600,000

$400,000

$200,000

$0 FY06

FY07

FY08

FY09

FY10

FY11

FY12

Year

FY13

FY14

FY15

FY16 FY17 BUDGET BUDGET

A-23 NOVA Parks FY 2017 Adopted Budget

OTHER PARK USER FEES This category includes revenue from park entrance fees, batting cages, miniature golf, boat/RV storage, rental of equipment for events, and athletic field use. Boat/RV storage comprises 33% of this category, followed by equipment rental, miniature golf, park entrance fees and batting cage fees. Overall annual revenues in this category have increased by 68% since FY 2006. Boat/RV storage revenue grew from $200,000 in FY 2004 to $546,000 budgeted in FY 2017.

OTHER PARK USER FEE REVENUE 10 Year History and FY 16 & FY 17 Budget $1,800,000 1,640,316 $1,600,000

$1,200,000

Revenue

1,635,300

1,540,788

$1,400,000

$1,000,000

1,628,300

976,161

1,025,496

1,106,907 1,150,615

1,162,747

1,325,549 1,221,155

1,357,557

$800,000 $600,000 $400,000 $200,000 $0 FY06

FY07

FY08

FY09

FY10

FY11

FY12

FY13

FY14

FY15

FY16 FY17 BUDGET BUDGET

Year

RETAIL OPERATIONS

The Retail Operations Revenue Category, located in the Enterprise Fund includes revenue from our food, beverage and other retail operations, and includes a portion of the catering revenue. The revenue in this category is budgeted at $4,035,850, which is a 5% increase compared to the FY 2016 Budget. This increase is a combination of expanding event center catering, brisk food and alcoholic beverage sales at our facilities and also increased catering and Great Blue Heron revenue. There is a corresponding expense category that captures the expenses associated with these retail operations. These expenses total $1,740,584. EASEMENTS & LICENSES

This revenue category, included in the Enterprise Fund, includes the easements and licenses associated with the W&OD Railroad Regional Park. The total amount budgeted for easements and A-24 NOVA Parks FY 2017 Adopted Budget

licenses is $730,976 in FY 2017. This is a 5.6% increase compared to the FY 2016 Budget. This source is sometimes difficult to predict, as there can be fluctuation in the receipt of non-recurring rents. OTHER REVENUE

The Other Revenue category includes a number of revenue sources that do not fit within a specific category. Items budgeted in this category include interest, house and building rental, lessons, and miscellaneous revenue. A number of Temple Hall Farm items are also included in this category, including Interest and Crop Sales. In the Enterprise Fund, this category totals $668,084. Because of the nature of some of the accounts in this category, the revenue level is difficult to predict reliably from year to year. In the General Fund, the only item usually budgeted in Other Revenue is interest, which includes the interest earned on investments held in reserves. TRANSFERS FROM OTHER FUNDS-OPERATING TRANSFERS

This revenue source impacts both the General and Enterprise Funds. In the General Fund, the main sources of revenue in this category are Capital Development Support, Interest Earnings on Investments transferred from the Capital Fund, and Interest Earnings transferred from the Restricted License Fee Fund. There is also a transfer from the Self Insurance Fund to cover risk management salaries, as well as a reimbursement to cover Central Maintenance labor on capital projects. In FY 2017, there will again be a transfer from the Enterprise Fund to the General Fund in order to reimburse the General Fund for a portion of Central Maintenance services. These operating transfers total $1,441,228 in the General Fund Budget for FY 2017. The details can be found on page B-2. For the Enterprise Fund, this category includes the Transfer from the Restricted License Fee Fund for the W&OD Railroad Regional Park and a transfer for clerical support from the Carlyle House Friends. These details are included on page C-5. This category is budgeted at $330,912 in the Enterprise Fund for FY 2017.

A-25 NOVA Parks FY 2017 Adopted Budget

FUND STRUCTURE AND BUDGET PROCESS FUND STRUCTURE The Authority Budget is organized on the basis of funds, each of which is considered a separate accounting and reporting entity. Each fund is budgeted as a separate set of self-balancing accounts that comprise its revenues and expenditures or expenses. This budget document includes the two major operating funds of the Authority. Separate budgets are adopted for the Temple Hall Endowment Fund and some minor funds and these are included in the appendix of this document. These funds are listed below. Governmental Funds This fund type accounts for the government type activities of the Authority and measures changes in financial position rather than net income. General Fund-This is the general operating fund of the Authority. It is used to account for all financial resources, except those required to be accounted for in another fund. The main source of revenue for this fund is appropriations from NVRPA member jurisdictions. Capital Projects Fund-This fund is used to account for financial resources to be used for acquisitions, construction, renovation and restoration of park facilities. Proprietary Funds This fund type is used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user fees. Enterprise Fund (Regional Parks Fund)-This fund is used to account for the operations of recreational facilities. These facilities are intended to be financed primarily through user fees from providing goods and services to the general public on a continuing basis. Other Funds The Authority includes other minor funds that are represented in the appendix of this budget document. In past years these budgets were adopted during a different timeframe, but in FY 2015, their adoption schedules changed to match the major funds. These funds include the Restricted License Fee Fund, Self-Insurance Fund, Temple Hall Endowment Fund, Friends of the Carlyle House, and Friends of the Washington and Old Dominion (W&OD) Railroad Basis of Accounting All Governmental Funds are accounted for using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The Authority considers all revenues reported in the governmental funds to be available if the revenues are collected within 60 days after year-end. Expenditures are recorded when the related fund liability is incurred except for compensated absences, which are recognized as expenditures as earned. The Enterprise Fund uses the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time the liabilities A-26 NOVA Parks FY 2017 Adopted Budget

are incurred, regardless of when the related cash flows take place. The exception to this is the prepayment of quarterly or annual service contracts which are recorded as prepaid and expensed over the duration of the service contract. Nonexchange transactions, in which the Authority gives (or receives) value without directly receiving (or giving) equal value in exchange, include grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. Basis of Budgeting In most cases, the budgetary basis for the funds follows the same basis of accounting used in preparing the Comprehensive Annual Financial Report (CAFR). A few exceptions exist, including:  The Enterprise Fund does not budget for depreciation expense, grants and contributions.  In the budget, compensated absences are expended when paid, as compared to being expended as earned in the accounting basis.  For the financial statements, completed capital projects are transferred from the Capital Fund to the Enterprise Fund and either capitalized, recorded as construction-in-progress or written off to un-capitalized development expense. In the budget, Capital Development Expense is only shown as expense in the Capital Fund.  The Authority includes other funds (listed above) that are represented in the appendix of this budget document. These funds are generally developed and adopted on a different schedule from the General and Enterprise Funds. BUDGET PROCESS The NOVA Parks budget process begins in the fall of the year prior to the start of the fiscal year. During the month of October methodology is developed to determine appropriations to be requested of our six member jurisdictions. Several of the jurisdictions require we provide that amount as well as supporting information by the end of October to allow them ample time for incorporation into their proposed budgets. Starting in November, the Budget Staff initiates the budget process by meeting with senior management to determine whether there will be any policy changes or changes to the guideline letters included in the packages that go to each park manager. Budget Manuals are prepared and distributed to park managers for each cost center and include forms to be completed for revenue accounts, expense accounts, personnel needs, and requests for capital equipment. Actual Performance data is also collected for the prior fiscal year. Fund data is requested for the upcoming fiscal year starting on July 1. Managers submit completed packages to the Budget Staff by late December or early January. Park managers and staff meet with senior operations staff to review budget objectives and measurable results that will tie directly to our 5 year strategic plan. During a period of approximately 2 weeks in January, senior operations officials and budget staff meet with park managers and their staffs to discuss their revenue and expense accounts for the budget year on a line-by-line basis, augmented with five years of historical data as well as the most current financial statements. At that time, the performance objectives are reviewed and new objectives are established. Measurable results are reported for performance indicators at each facility. Budget staff spends much of the remainder of January and February developing estimates based on decisions being made regarding upcoming personnel changes, hospitalization and other benefit projections, new program initiatives, and other fixed costs. Budget staff incorporate those numbers into the budget document keeping in mind the agency’s goals and objectives and links to the Strategic Plan. The Operating Budget is submitted to the Board at the March Park Authority Board Meeting. It is adopted at the May Board Meeting for the fiscal year starting July 1. Copies of the Adopted Budget are distributed to staff offices of our six member jurisdictions. A-27 NOVA Parks FY 2017 Adopted Budget

Capital Budget data is developed with senior staff reviewing all manager requests with regard to Strategic Planning elements. Meetings are held and projects are prioritized. Budget staff works with Capital staff to determine total funds available for the five year budget plan and a Capital Plan is formulated. The Capital Budget is adopted at the September Board Meeting. Copies are available for distribution to the public at large and the budget is published on our website www.nvrpa.org as well. AMENDING THE BUDGET Changes to the budget are governed by Article VII, Section 5 of the Authority’s bylaws covering authorization for budget changes. Subject to a maximum limit set by the Board for any given budget change, the Executive Director may authorize budget adjustments between budget line items within a fund budget, provided that no such budget change shall, in the judgment of the Executive Director, compromise the integrity of the approved budget. The Executive Director shall ensure that the Board receives a report describing any budget change exceeding an amount set by the Board, made pursuant to this section, within thirty days. The term “budget change” includes authority to overspend budget line items, provided revenue increases or cost savings sufficient to offset the excess expenses are available within the fund budget. Subject to the terms and conditions of the bylaws the following policy was adopted October 20, 2005; the Executive Director is authorized to make budget adjustments between fund budget line items not to exceed $100,000 for a given budget change and the Board shall receive a report describing any budget change exceeding $15,000.

A-28 NOVA Parks FY 2017 Adopted Budget

BUDGET CALENDAR FISCAL YEAR 2017 BUDGET PROCESS

July, 2015

Park managers are asked to submit requests for Capital projects. Submissions are to include any revisions to previously approved FY16 projects and any new projects to be started in FY17.

August, 2015

Meetings are held with the Planning & Development Director and Senior Operations staff to determine viable projects.

September 2015

Capital budget revenues finalized, projects revised for FY 2016 and determined for FY 2017-2020. Capital Budget approved by Board.

October, 2015

Appropriation requests for FY17 are determined and sent to jurisdictions for consideration in their proposed FY17 Budgets.

November, 2015

FY17 Budget Manual and forms are sent to Park Managers. Park Managers are asked to review operations for determining FY 2017 proposed budget amounts. Equipment requests and performance statistics are also considered at this time.

December, 2015

Senior Operations staff meet with Park Managers to discuss the integration of the Strategic Plan into the Budget and to review Park Strategic Goals and Objectives.

January 2016

Park Managers submit FY17 requests to Budget Office.

January 2016

Budget meetings are conducted with Park Operations Senior staff and Park Managers, to provide input on FY 2017 requests. The Operating Budget and Performance Measures are the focus of the meetings.

Jan. – March 2016

Proposed Budget is fine-tuned based on discussions with Senior Operations staff and the Executive Director.

March 17, 2016

Proposed FY 2017 Budget finalized and presented to the Board for review.

May 2016

Proposed FY 2017 Budget presented to the Board for approval and implementation.

July 1, 2016

Fiscal Year 2017 begins.

A-29 NOVA Parks FY 2017 Adopted Budget

FINANCIAL GUIDELINES AND PRACTICES The Financial Guidelines and Practices of NOVA Parks set forth the framework for financial decisions and ensure a commitment to sound financial management. With the implementation of the Strategic Plan, these guidelines and practices will be further updated and enhanced to provide a formal and comprehensive system of financial policies. FINANCIAL PLANNING 

A balanced budget will be adopted for each operating fund. Total anticipated revenues and other sources shall equal total estimated expenditures/expenses and other uses. Interfund transfers may be used to balance individual fund budgets.



Performance measurement will be integrated within the annual budget process.



As part of the strategic plan, a long-range forecasting model is in the development phase and it will help provide an early warning system of potential difficulties or surpluses. This model will be updated annually taking into account the latest information on usage trends, weather forecasting and other external factors. o

A long-range forecasting model has been developed in a draft format, using the Municast Financial Forecasting and Trend Analysis Model. This draft model was used to assist in revenue and expense projections for the FY 2017 Budget.

o

The forecasting model features annual forecasting capability out to FY 2030, statistical and historic trend analysis and sensitivity analysis. This tool will enable us to:   

Create baseline and alternative revenue and spending forecasts Analyze historic trends and correlations between financial, economic and operating data. Test impact of proposed initiatives on current and projected fund balances

REVENUE 

Maintain a diversified and stable revenue structure.



Annually review rates for user fees and charges, recognizing the full cost of providing services.



The Board annually reviews and approves user fees on a calendar year basis, not a fiscal year basis.



Consider surplus revenues to be “one time” revenues that are used for non-recurring expenditures or help fund reserves.

A-30 NOVA Parks FY 2017 Adopted Budget

RESERVES 

There are two elements that comprise funding for reserves in the General and Enterprise Funds. o A Designated Set-Aside is established for both the General and Enterprise Funds. The following formal Reserve Policy was adopted by the Board in June, 2008 that addresses the Designated Set-Aside Reserves:

o



Operating reserves will be established for the General and Enterprise Funds in Designated Set Aside Accounts within each fund.



The target for these operating reserves in total is between 8% and 15% of the combined adopted revenue of the General and Enterprise Funds exclusive of transfers for the upcoming fiscal year.



In the event that these operating reserves are used to provide temporary funding and the balance drops below 8%, the reserves should be restored to at least 8% within three fiscal years following the fiscal year in which the event occurred.

Fund Balance is included in the General and Enterprise Funds. This is the operating balance of the funds after any transfers or contributions to the Designated Set-Aside.

LONG TERM DEBT 

As an ongoing financial practice, the Park Authority has not held long-term debt and has not developed a policy for its use. If long-term debt is used in the future, a policy regarding its use will be adopted.

CAPITAL BUDGET 

Adopt annually in September, a Rolling 5 Year Capital Budget that helps guide future park planning and development. The Capital Budget outlines how the Park Authority intends to use its capital funding to expand and improve the regional park system through investments in facilities and other long-term physical assets.



Capital assets are capitalized at a threshold of $10,000 and depreciated over the anticipated service life. The minimum service life of capital assets is five years, the next increment is ten years, service life then rises in ten year increments to a maximum of forty years. Capital projects which do not meet the $10,000 threshold are expensed to uncapitalized development cost. Capital Equipment must meet an initial individual cost threshold of more than $500.00. Vehicles are always capitalized.

A-31 NOVA Parks FY 2017 Adopted Budget

INVESTMENTS Deposits and Investments Deposits – All cash of the Authority is maintained in accounts collateralized in accordance with the Virginia Security for Public Deposits Act, Section 2.2-4400 et. seq. of the Code of Virginia or covered by federal depository insurance. Investments – State statutes authorize local governments and other public bodies to invest in obligations of the United States or its agencies thereof, obligations of the Commonwealth of Virginia or political subdivisions thereof, obligations of the International Bank for Reconstruction and Development (World Bank), the Asian Development Bank, the African Development Bank, “prime quality” commercial paper and certain corporate notes, bankers’ acceptances, repurchase agreements and the State Treasurer’s Local Government Investment Pool (LGIP). The Authority has investments in the LGIP. The LGIP is a professionally managed money market fund which invests in qualifying obligations and securities as permitted by Virginia statutes. Pursuant to Section 2.2-4605 Code of Virginia, the Treasury Board of the Commonwealth sponsors the LGIP and has delegated certain functions to the State Treasurer. The LGIP reports to the Treasury Board at their regularly scheduled monthly meetings. The fair value of the LGIP is the same as the value of the pool shares, i.e., the LGIP maintains a stable net asset value of $1 per share. The maturity of the LGIP is less than one year. INVESTMENT DIVERSIFICATION

In accordance with the Code of Virginia and the applicable laws, including regulations, the Authority’s investment policy (Policy) permits investments in U.S. Treasury obligations, U. S. Government Agency Securities and Instrumentalities of Government Sponsored Corporations, obligations of the Commonwealth of Virginia, “prime quality” commercial paper, and certain bankers’ acceptances, repurchase agreements, certificates of deposit, open-end investment funds (mutual funds), with a minimum Morningstar rating for funds of four stars, and the LGIP. The Policy establishes limitations on the holdings on non-U.S. Treasury or U.S. Government obligations. The maximum percentage of the portfolio (book value at the date of acquisition) permitted in each security is as follows: U.S. Treasury Obligations (bills, notes and bonds) U.S. Government Agency Securities and Instruments of Government Sponsored Corporations Local Government Investment Pool Open-end Investment Funds (mutual funds) Certificates of Deposit Virginia Qualified Commercial Banks/Savings and Loan Association Bankers’ Acceptances Commercial Paper Repurchase Agreements

100% maximum 100% maximum 100% maximum 20% maximum 75% maximum 50% maximum 35% maximum 25% maximum

Further, the Policy outlines diversification by financial institution as follows: Bankers’ Acceptances

Not more than 25% of the Authority’s total portfolio may be invested with any one institution

Repurchase Agreements

Not more than 10% of the Authority’s total portfolio may be invested with any one institution A-32

NOVA Parks FY 2017 Adopted Budget

Certificates of Deposit Virginia Qualified Commercial Banks/ Savings and Loan Association

Not more than 33% of the Authority’s total portfolio may be invested with any one institution

Commercial Paper

Not more than 5% of the Authority’s total portfolio may be invested with any one issuer

Local Government Investment Pool

No restrictions

Open-end Investment Funds

No restrictions

At least 15% and not more than 25% of the portfolio shall be invested in instruments that can be liquidated with one day’s notice. CREDIT RISK

As required by the Code of Virginia, the Policy requires that commercial paper have a short-term debt rating of no less than “A-1” (or its equivalent) from at least two of the following: Moody’s Investors Service, Standard & Poor’s and Fitch Investor’s Service. Corporate notes, negotiable Certificates of Deposit and bank deposit notes maturing in less than one year must have a short-term debt rating of at least “A-1” by Standard & Poor’s and “P-1” by Moody’s Investor Service. Notes having a maturity of greater than one year must be rated “AA” by Standard & Poor’s and “Aa” by Moody’s Investor Service. As of June 30, 2013, 99% of the portfolio was invested in the Local Government Investment Pool with a “AAAm” Standard & Poor’s rating. INTEREST RATE RISK

Interest rate risk is defined as the risk that changes in interest rates will adversely affect the fair value of investments. As a means of limiting exposure to fair value losses arising from rising interest rates, the Authority’s Policy limits the investment of operating funds to investments with a stated maturity of no more than five years from the date of purchase. However, the maturity of the total portfolio (which includes operating, capital project, long-term reserve and escrow funds) shall not exceed 3½ years. FIDUCIARY FUNDS

In addition, state statutes authorize the Authority to purchase other investments for pension funds that meet the standard of judgment and care set forth in the Code of Virginia

A-33 NOVA Parks FY 2017 Adopted Budget

A-34 NOVA Parks FY 2017 Adopted Budget

(52 Acres)

(157 Acres)

LOUDOUN COUNTY

* Leased Properties

Pohick Bay (1,004 Acres)

*Cameron Run (26 Acres)

Carlyle House Historic Park (1 Acre)

(24 Acres Arlington, 3 Acres Fairfax)

Upton Hill

*Tinner Hill Historic Site (1 Acre)

Mason Neck Properties (789 Acres)

ARLINGTON COUNTY

CITY OF ALEXANDRIA FAIRFAX COUNTY

CITY OF FAIRFAX

CITY OF FALLS CHURCH

Potomac Overlook (67 Acres)

Linn Preserve (11 Acres)

Meadowlark Botanical Gardens (96 Acres)

Upper Potomac Properties (294 Acres)

Seneca (104 Acres Loudoun, 363 Acres Fairfax)

Algonkian (838 Acres)

Red Rock Wilderness Overlook (67 Acres)

Ball's Bluff Battlefield (218 Acres)

White's Ford (295 Acres)

Temple Hall Farm (286 Acres)

*Occoquan (350 Acres)

(3045 Acres)

Bull Run Marina Fountainhead Sandy Run

Hemlock Overlook (426 Acres)

Webb Nature Sanctuary (20 Acres)

Bull Run (1,568 Acres)

NOVA Parks Headquarters (3 Acres)

*Gateway (1 Acre)

*City of Fairfax / W&OD Connector Trail (4 Acres)

Mt. Zion Historic Park ( 6 acres)

Gilbert's Corner

Mt. Defiance Historic Park (5 Acres)

Aldie Mill Historic Park(1 Acre)

Blue Ridge (168 Acres)

Brambleton (517 Acres)

*Beaverdam Reservoir (627 Acres)

(309 Acres Loudoun, 174 Acres Fairfax, 23 Acres Falls Church, 44 Acres Arlington)

W&OD Trail

*Rust Nature Sanctuary (68 Acres)

Symington Cabin Property

Springdale (150 Acres)

32 Regional Parks - 12,205 Acres

NOVA PARKS

GENERAL FUND SUMMARY

GENERAL FUND REVENUES AND OTHER SOURCES Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

Appropriations from Jurisdictions Other Revenue* Operating Transfers** TOTAL REVENUE

$3,443,017 438 1,094,614 $4,538,069

$3,513,963 $970 $1,163,974 $4,678,907

$3,575,656 2,000 1,313,114 $4,890,770

$3,621,533 2,000 1,441,228 $5,064,761

TOTAL REVENUE AND OTHER SOURCES

$4,538,069

$4,678,907

$4,890,770

$5,064,761

*Other Revenue for the General Fund consists of General Fund interest earnings. **Operating Transfers include transfers from the Self-Insurance Fund for Risk Management and the Capital Fund for Planning support. Additionally there are transfers of interest earnings from the Capital Fund and the Restricted License Fee Fund. In FY 17, $610,523 will be transferred from the Enterprise Fund to the General Fund for Central Maintenance and other services.

GENERAL FUND EXPENDITURES AND OTHER USES Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

Personnel Services Operating Costs Maintenance Costs Insurance*** Utilities TOTAL EXPENDITURES

$3,790,360 436,562 150,879 149,267 70,622 $4,597,690

$3,849,747 462,078 133,366 164,998 68,717 $4,678,906

$3,962,810 517,200 165,500 173,976 71,284 $4,890,770

$4,125,228 498,350 170,500 200,398 70,284 $5,064,761

TOTAL EXPENDITURES AND OTHER USES

$4,597,690

$4,678,906

$4,890,770

$5,064,761

B-1 NOVA Parks FY 2017 Adopted Budget

GENERAL FUND REVENUES ACCOUNT NUMBER

ACCOUNT DESCRIPTION BEGINNING BALANCE GENERAL FUND REVENUES City of Alexandria Arlington County City of Fairfax Fairfax County City of Falls Church Loudoun County TOTAL APPROPRIATIONS Gain/Loss on Sale of Assets Interest Miscellaneous Revenue TOTAL OTHER REVENUE

ACTUAL FY 2014 $123,841

ACTUAL FY 2015 $64,220

ADOPTED FY 2016 $64,057

JUL-APR ACTUAL FY 2016 $64,220

$272,729 408,248 42,618 2,080,308 24,099 615,015 3,443,017

$275,949 417,775 44,341 2,114,158 25,003 636,737 3,513,963

$281,406 425,072 45,309 2,137,446 25,530 660,893 3,575,656

$281,406 425,072 45,309 2,137,446 25,530 660,893 3,575,656

$284,587 428,856 46,273 2,149,947 25,706 686,164 3,621,533

$921 (1,658) 1,175 438

$0 701 269 970

$0 2,000 0 2,000

$0 156 947 1,102

$0 2,000 0 2,000

0

0

30,000

5,506

30,000

ADOPTED FY 2017 $64,220

Transfer Capital Projects Labor Transfer from Capital Fund Development Support Interest Earned Transfer from Restricted Fund Interest Transfer from Self Insurance Fund Transfer from Board Auth. Reserves Transf.- Ent. Fund for Central Maint. TOTAL OPERATING TRANSFERS TOTAL REVENUES

543,144 33,783

554,915 34,937

584,728 18,000

525,837 0

600,763 18,000

45,018 132,318 0 340,351 1,094,614 $4,538,069

40,133 135,560 0 398,429 1,163,974 $4,678,907

15,000 140,570 0 524,816 1,313,114 $4,890,770

32,389 117,142 0 0 680,874 $4,257,632

40,000 141,942 0 610,523 1,441,228 $5,064,761

TOTAL AVAILABLE RESOURCES

$4,538,069

$4,678,907

$4,890,770

$4,257,632

$5,064,761

B-2 NOVA Parks FY 2017 Adopted Budget

GENERAL FUND EXPENDITURES ACCOUNT NUMBER

JUL-APR ACTUAL FY 2016

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

$2,445,214 138,699 195,154 290,523 16,944 699,330 4,497 3,790,360

$2,532,773 152,148 206,471 297,092 16,269 640,371 4,624 3,849,747

$2,574,954 160,347 197,789 325,731 18,384 682,363 3,243 3,962,810

$2,179,436 130,054 159,277 246,672 14,642 538,492 2,400 3,270,973

$2,720,444 173,129 203,645 297,926 19,424 707,315 3,345 4,125,228

Audit Fee Board Member Expenses Foundation Support Contingency Credit Card Fees and Bank Charges Gas and Diesel HR Employee Relations Membership Fees and Dues Office Supplies Personnel Recruitment Postage Printing and Publications Professional Services Programs and Promotions Public Information System Support Training Uniforms TOTAL OPERATING COSTS

53,193 5,709 0 0 41,091 47,432 7,138 11,033 17,096 4,984 13,032 552 155,765 43 91 51,296 26,942 1,163 436,562

53,100 9,880 54 0 40,648 34,834 13,020 11,530 21,839 7,578 13,106 322 126,924 0 149 87,864 31,529 9,702 462,078

55,600 8,500 1,500 30,000 45,000 45,000 13,000 12,000 20,000 8,000 18,000 3,000 169,000 0 0 55,000 30,000 3,600 517,200

57,100 412 0 0 35,549 17,584 7,909 8,201 19,547 4,004 10,787 3,667 208,586 290 32 69,150 22,991 40,204 506,013

58,750 8,500 1,500 0 45,000 45,000 13,000 12,000 20,000 8,000 18,000 3,000 169,000 0 0 63,000 30,000 3,600 498,350

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

93,008 57,871 150,879

70,144 63,222 133,366

102,500 63,000 165,500

53,531 49,695 103,226

100,200 70,300 170,500

5270 5290 5300

Insurance - Property, Liability & Other Insurance - Vehicle Insurance - Workers Compensation TOTAL INSURANCE

127,661 10,891 10,715 149,267

132,813 11,174 21,010 164,998

140,250 13,726 20,000 173,976

125,260 12,281 23,224 160,764

165,000 12,923 22,475 200,398

21,405 21,958 5,520 1,334 13,488 3,188 3,729 70,622

20,632 22,823 4,627 1,497 13,045 2,085 4,009 68,717

24,000 23,000 6,000 1,000 10,800 2,500 3,984 71,284

19,003 19,249 2,555 1,205 9,886 868 3,320 56,085

23,000 23,000 6,000 1,000 10,800 2,500 3,984 70,284

TOTAL GENERAL FUND EXPEND.

4,597,690

4,678,906

4,890,770

4,097,061

5,064,761

TOTAL EXPENDITURES/TRANSFERS NET INCOME (LOSS)

4,597,690 ($59,621)

4,678,906 $0

4,890,770 $0

4,097,061 $160,571

5,064,761 $0

$64,220

$64,220

$64,057

$224,791

$64,220

5010 5020 5030 5040 5060 5050 5070

5130 5140 5188 5155 5230 5500-030 5390 5420 5440 5460 5470 5480 5490 5500 5560 5400 5570

5580-001 5580-002 5580-003 5580-004 5580-008 5580-009 5580-016

ACCOUNT DESCRIPTION GENERAL FUND EXPENDITURES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

Telephone Electricity Natural Gas Water/Sewer Propane Gas Heating Oil Cable/Internet TOTAL UTILITIES

ENDING BALANCE

ADOPTED FY 2017

B-3 NOVA Parks FY 2017 Adopted Budget

HEADQUARTERS PROGRAM OVERVIEW NOVA Parks Headquarters provides executive direction for the Regional Park System. The services provided by Headquarters include finance, budget, planning, development, personnel, public information, IT support, risk management, reservations and overall park management. This area of the budget is also where professional services such as legal and audit are contracted and paid, administrative support is provided to the Foundation, and other system-wide expenses are incurred.

EXPENSE SUMMARY FY 2015 ACTUAL EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Utilities TOTAL EXPENSES

$

$

2,791,382 433,452 67,380 157,262 40,473 3,489,949

FY 2016 BUDGET

$

$

2,879,024 481,600 90,000 164,368 43,940 3,658,931

FY 2017 BUDGET

$

$

3,045,917 462,750 87,700 191,783 43,940 3,832,090

% CHANGE 2016-2017

5.8% -3.9% -2.6% 16.7% 0.0% 4.7%

BUDGET HIGHLIGHTS 

Funding for an additional temporary, full time position is included for the transition to the retirement of the Finance and Budget Director.

STAFFING SUMMARY Full Time Foundation Support Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE) 23 .25 1.83 .79

B-4 NOVA Parks FY 2017 Adopted Budget

FY 2014 APPROVED (FTE) 21 .15 2.02 .67

FY 2015 APPROVED (FTE) 21 .15 1.83 .86

FY 2016 APPROVED (FTE) 21 .15 1.82 .87

FY 2017 BUDGET (FTE) 22 .15 1.82 .87

HEADQUARTERS ACCOUNT NUMBER 1-700 5010 5020 5030 5040 5060 5050 5070

5130 5140 5188 5155 5230 5500-030 5390 5420 5440 5460 5470 5480 5490 5500 5560 5400 5570

ACCOUNT DESCRIPTION HEADQUARTERS EXPENDITURES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES Audit Fee Board Member Expenses Foundation Support Contingency Credit Card Fees and Bank Charges Gas and Diesel HR Employee Relations Membership Fees and Dues Office Supplies Personnel Recruitment Postage Printing and Publications Professional Services Programs and Promotions Public Information System Support Training Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5270 5290 5300

Insurance - Property, Liability & Other Insurance - Vehicle Insurance - Workers Compensation TOTAL INSURANCE

5580-001 5580-002 5580-003 5580-004 5580-016

Telephone Electricity Natural Gas Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL HEADQUARTERS EXPENDITURES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$1,731,182 138,699 142,831 195,488 11,885 497,020 3,436 2,720,541

$1,800,661 152,148 152,473 210,300 11,295 461,048 3,458 2,791,382

$1,841,292 160,347 141,594 232,188 13,146 487,942 2,515 2,879,024

$1,573,454 130,054 116,096 183,121 10,149 390,124 1,655 2,404,653

$1,980,526 173,129 146,971 213,596 14,141 514,937 2,617 3,045,917

53,193 5,709 0 0 41,091 13,937 7,138 11,033 17,096 4,984 13,032 552 155,765 43 91 51,296 26,942 (1,111) 400,792

53,100 9,880 54 0 40,648 8,755 13,020 11,530 21,839 7,578 13,106 322 126,924 0 149 87,864 31,483 7,201 433,452

55,600 8,500 1,500 30,000 45,000 12,000 13,000 12,000 20,000 8,000 18,000 3,000 169,000 0 0 55,000 30,000 1,000 481,600

57,100 412 0 0 35,549 4,584 7,909 8,201 19,547 4,004 10,787 3,667 208,586 290 32 69,150 22,991 37,778 490,587

58,750 8,500 1,500 0 45,000 12,000 13,000 12,000 20,000 8,000 18,000 3,000 169,000 0 0 63,000 30,000 1,000 462,750

55,087 35,815 90,901

31,449 35,931 67,380

55,000 35,000 90,000

25,785 26,127 51,912

52,700 35,000 87,700

127,661 3,351 10,715 141,727

132,813 3,438 21,010 157,262

140,250 4,118 20,000 164,368

125,260 3,779 23,224 152,262

165,000 4,308 22,475 191,783

16,288 14,896 5,520 1,334 2,715 40,753

15,788 15,622 4,627 1,497 2,940 40,473

18,000 16,000 6,000 1,000 2,940 43,940

14,848 13,438 2,555 1,205 2,205 34,251

18,000 16,000 6,000 1,000 2,940 43,940

$3,394,714

$3,489,949

$3,658,931

$3,133,665

$3,832,090

B-5 NOVA Parks FY 2017 Adopted Budget

HEADQUARTERS STRATEGIC GOALS & OBJECTIVES FY 2017

Places:     

Finance:  

Work on the acquisition of new lands and facilities with national or regional significance. Use low impact development techniques when creating new park developments. Plan new features for several parks as part of the Strategic Initiatives. Play a leadership role in regional trail planning and implementation. Develop new event venue at Occoquan Regional Park.

Explore bond financing for new projects. Develop 5-10 year financial sustainability plans

People:  

Messages:    

Expand agency wide customer service training. Reorganize key agency roles and technology uses to maximize efficiency in our leadership structure.

Continue focus on brand identity and development of branding campaign. Maximize efficiency of new web site Expand social media reach. Build grass roots support for park facilities

B-6 NOVA Parks FY 2017 Adopted Budget

HEADQUARTERS FY 2016 STRATEGIC GOAL HIGHLIGHTS Places: Highlights      

Acquisition of Springdale Regional Park. Redevelopment progress of Occoquan Regional Park. Designed the Jean R. Packard Center at Occoquan to be a LEED Gold building. Management and planning of Beaverdam Reservoir property Partnered with a wide cross section of trail organizations and hosted the Trailfest at Occoquan Park on Trails Day in June 2016. Received award as Land Manager of the Year by MORE-Mid Atlantic Off-Road Enthusiasts.

Finance: Highlights  Received the Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting from the Government Financial Officers Association.  Completed new point of sales system to further expand e-commerce.  Successful grant program sponsored by the Foundation has helped many school groups go to Hemlock Overlook.  The net income from the Bull Run Festival of Lights and the Meadowlark Winter Walk of Lights increased by 45% compared to the Holiday 2014 shows.  Enterprise Fund user fee revenue increased by 9.5% during the first half of FY 16, compared to FY 15. People: Highlights  Implemented system of individual goals tied to strategic goals.  Drafted Governance Committee Handbook.  Expanded system-wide customer service program.  Expanded practicum and an internship programs for college students. Messages: Highlights  New NOVA Parks Website released in March of 2016.  New “Facilities Guide & Directory” won best promotional effort from VRPS in 2015.  Engaged 100,000 people a year in outdoor/nature activities through the Nature Nuts Program.  Continued focus on branding efforts.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

 

Number of reservations booked Number of Accounts Payable vouchers processed

2,000 12,908

N/A 19,628

2,000 13,500

N/A 10,145

2,000 20,000

B-7 NOVA Parks FY 2017 Adopted Budget

CENTRAL MAINTENANCE PROGRAM OVERVIEW Central Maintenance provides maintenance support for the entire park system. The department is comprised of tradesmen and crews specializing in heavy equipment operation, carpentry, electrical repair, plumbing service, heating and air conditioning care, welding and vehicle and small engine maintenance.

EXPENSE SUMMARY FY 2015 ACTUAL EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Utilities TOTAL EXPENSES

$

$

1,058,365 28,626 65,986 7,736 28,244 1,188,957

FY 2016 BUDGET

$

$

1,083,786 35,600 75,500 9,608 27,344 1,231,838

FY 2017 BUDGET

$

$

1,079,312 35,600 82,800 8,615 26,344 1,232,671

% CHANGE 2016-2017

-0.4% 0.0% 9.7% -10.3% -3.7% 0.1%

BUDGET HIGHLIGHTS 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 13 0 0

FY 2014 APPROVED (FTE) 13 0 0

B-8 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 13 0 0

FY 2016 APPROVED (FTE) 13 0 0

FY 2017 BUDGET (FTE) 13 0 0

CENTRAL MAINTENANCE ACCOUNT NUMBER 1-710 5010 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION CENTRAL MAINTENANCE EXPENDITURES Full Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$714,032 52,322 95,035 5,059 202,310 1,061 1,069,819

$732,112 53,998 86,792 4,974 179,323 1,166 1,058,365

$733,662 56,195 93,543 5,238 194,420 728 1,083,786

$605,982 43,182 63,551 4,493 148,367 745 866,320

$739,918 56,674 84,330 5,283 192,379 728 1,079,312

5230 5400 5570

Gas and Diesel Training Uniforms TOTAL OPERATING COSTS

33,495 0 2,275 35,770

26,079 46 2,502 28,626

33,000 0 2,600 35,600

13,000 0 2,426 15,426

33,000 0 2,600 35,600

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

37,921 22,057 59,978

38,695 27,291 65,986

47,500 28,000 75,500

27,746 23,568 51,314

47,500 35,300 82,800

5290

Insurance - Vehicle TOTAL INSURANCE

7,540 7,540

7,736 7,736

9,608 9,608

8,502 8,502

8,615 8,615

5,118 7,062 3,188 13,488 1,014 29,870

4,844 7,201 2,085 13,045 1,069 28,244

6,000 7,000 2,500 10,800 1,044 27,344

4,155 5,810 868 9,886 1,115 21,834

5,000 7,000 2,500 10,800 1,044 26,344

$1,202,976

$1,188,957

$1,231,838

$963,396

$1,232,671

5580-001 5580-002 5580-009 5580-008 5580-016

Telephone Electricity Heating Oil Propane Gas Cable/Internet TOTAL UTILITIES TOTAL CENTRAL MAINT EXPEND.

B-9 NOVA Parks FY 2017 Adopted Budget

CENTRAL MAINTENANCE STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Maintain agency wide maintenance work order, preventive maintenance, equipment and fleet vehicle inventory in web based software.

Objectives:



Refine and update preventive maintenance program.

Goal Two: Execute a complete maintenance training program for current Central Maintenance staff as well as new and existing park maintenance staff.

Objectives:  Maintain a program that tracks Central Maintenance staff’s professional certifications required for their particular trade.  Implement a regularly scheduled in-service maintenance training program for all full time maintenance staff.  Work with Park Maintenance Supervisors to supply expertise and instruction to develop a seasonal maintenance training program. Goal Three: Continue to maintain all NOVA Parks properties and recreational facilities in a superior and sustainable manner.

Objectives:  Continue to update 5-year HVAC system replacement schedule.  Identify improvements in building systems and infrastructure that create longer life and energy efficiency.  Maintain an effective safety first culture.  Maintain appropriate equipment maintenance standards.  Review and monitor Equipment and Fleet Vehicle preventive maintenance checklists and provide summary to facility managers.  Continue to update 5-year fleet vehicle replacement spreadsheet.  Continue preventive maintenance program for carpentry, plumbing, HVAC, and electrical systems.  Work with park staff(s) to create maintenance standards guidelines for various park facilities and grounds.

B-10 NOVA Parks FY 2017 Adopted Budget

CENTRAL MAINTENANCE FY 2016 STRATEGIC HIGHLIGHTS Goal One: Develop and Implement an agency wide maintenance work order system utilizing cloud or server based software.

Highlights  12/15 RFP Released; 2/16 Receive and Review Proposals; 4/16 Award Proposal. Goal Two: Evaluate positions and job descriptions to create consistency with actual work performed.

Highlights  12/15 Positions and job descriptions up to date. Goal Three: Develop a complete maintenance training program for current Central Maintenance staff as well as new and existing park maintenance staff.

Highlights  11/15 Held 2-day class for full and part-time staff focusing on fleet vehicles, small engine, hand tools, chainsaw and wood chipper safety and preventive maintenance.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

       

Number of HVAC work orders completed Number of electrical work orders completed Number of heavy equipment work orders completed Number of fleet maintenance work orders/state inspections completed * Number of equipment maintenance work orders completed Number of welding work orders completed Number of plumbing work orders completed Number of carpentry work orders completed

244 120 91

196 158 114

230 130 110

152 80 62

230 130 110

121

127

200

73

140

84

76

110

64

90

51 14 107

57 30 106

50 15 120

21 20 74

50 30 120

* State inspections are included in this measure beginning in FY 2015.

B-11 NOVA Parks FY 2017 Adopted Budget

B-12 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND SUMMARY` ENTERPRISE FUND REVENUES Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

User Fees Retail Operations Easements and Licenses Other Revenue* Operating Transfers** TOTAL REVENUE

$12,473,615 4,010,170 719,646 469,588 330,616 $18,003,634

$12,790,484 4,326,432 682,424 527,620 356,697 $18,683,657

$13,211,250 4,332,900 691,948 490,918 330,912 $19,057,928

$13,621,700 4,555,800 730,976 668,084 330,912 $19,907,471

TOTAL REVENUE AND OTHER SOURCES

$18,003,634

$18,683,657

$19,057,928

$19,907,471

*Other Revenue in the Enterprise Fund includes contract services, bank building rental, lessons and other miscellaneous revenue. **Operating Transfers in the Enterprise Fund are transfers from the Restricted License Fee Fund for the W&OD Railroad Regional Park and from the Carlyle House Friends for administrative support.

ENTERPRISE FUND EXPENSES AND OTHER USES

Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities Transfer to General Fund for Central Maintenance Svcs TOTAL EXPENSES

Actual FY 2014

Actual FY 2015

Budget FY 2016

Adopted Budget FY 2017

$10,254,819 2,166,596 1,763,519 140,702 1,564,557 892,620 340,351 $17,123,163

$10,428,626 2,356,896 1,804,587 126,097 1,746,599 989,911 489,636 $17,942,353

$11,354,694 2,542,437 1,837,926 161,902 1,688,079 898,074 524,816 $19,007,928

$11,710,882 2,739,520 1,994,872 172,930 1,740,584 913,161 610,523 $19,882,471

308,048 237,147 0 284,576 53,111 0 0 -2,412 $880,469

75,000 409,507 -91,207 204,753 50,000 25,000 68,251 0 $741,304

0 0 0 0 50,000 0 0 0 $50,000

0 0 0 0 0 25,000 0 0 $25,000

$18,003,632

$18,683,658

$19,057,928

$19,907,471

$880,471

$741,304

$50,000

$25,000

Contribution to Designated Set Aside Transfer to Capital Fund Transfer to Balance General Fund Transfer to Retirement Plan Transfer to Temple Hall Operating Fund Transfer to Board Authorized Reserves Transfer to Performance Incentive Plan Donation Adjustment TOTAL OTHER USES TOTAL EXPENSES AND OTHER USES

OPERATING INCOME (TOTAL REVENUE - TOTAL EXPENSES) C-1

NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND REVENUE BY FACILITY

DESCRIPTION ENTERPRISE FUND REVENUES Administration - Enterprise Fund Aldie Mill Historic Park/Mt. Defiance Historic Park Algonkian Golf Course Algonkian Regional Park Volcano Island Waterpark at Algonkian The Woodlands at Algonkian Park Algonkian Cottages Beaverdam Property Blue Ridge Regional Park Brambleton Golf Course Bull Run Marina Bull Run Regional Park Atlantis Waterpark at Bull Run Bull Run Special Events Center Bull Run Light Show Bull Run Shooting Center Cameron Run Regional Park Great Waves Waterpark at Cameron Run Carlyle House Historic Park Catering and Event Services Fountainhead Regional Park Hemlock Overlook Regional Park Meadowlark Atrium and Event Services Meadowlark Botanical Gardens Meadowlark Gardens Winter Walk of Lights Mt. Zion Historic Park/Gilbert's Corner Regional Park Occoquan Regional Park Pohick Bay Golf Course Pohick Bay Marina Pohick Bay Regional Park Pirate's Cove Waterpark at Pohick Bay Potomac Overlook Regional Park Rust Sanctuary Sandy Run Regional Park Temple Hall Farm Temple Hall Corn Maize Upper Potomac Properties/Springdale Upton Hill Regional Park Ocean Dunes Waterpark at Upton Hill W&OD Railroad Regional Park White's Ford TOTAL AVAILABLE RESOURCES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$6,543 25,240 1,106,554 314,927 484,995 620,653 274,556 0 6,016 1,447,096 13,555 731,909 460,940 188,918 592,085 1,244,984 161,613 1,854,184 92,814 301,863 306,137 60,768 1,884,654 260,672 467,150 2,445 236,544 1,040,442 222,659 604,882 525,173 78,646 271,409 230,747 29,272 189,241 576,779 1,053,607 32,963 $18,003,634

$32,553 32,140 978,220 340,181 465,222 680,146 340,498 0 4,887 1,337,029 14,344 762,137 485,219 227,571 682,068 1,240,372 142,215 1,782,770 90,665 336,177 310,286 75,768 2,131,817 282,746 553,267 460 212,661 1,025,242 228,937 591,979 557,875 87,782 535,030 210,801 28,010 244,812 588,173 1,015,947 27,649 $18,683,657

$6,000 32,500 1,168,000 335,300 498,350 608,000 300,900 14,000 5,500 1,441,000 15,400 802,700 500,350 212,500 660,000 1,230,000 172,500 1,909,000 98,476 365,000 303,936 75,000 1,878,300 243,500 491,000 3,064 234,700 1,107,000 269,000 614,700 551,800 81,700 631,600 255,192 28,900 227,950 620,350 1,026,260 38,500 $19,057,928

$21,766 25,551 799,133 241,669 422,497 479,968 244,620 6,012 3,723 1,087,578 12,043 701,166 398,887 141,137 807,872 1,002,699 105,516 1,511,170 93,021 243,917 219,223 75,000 1,637,203 254,119 875,415 2,535 170,810 824,111 197,104 602,301 446,187 97,655 535,217 162,402 34,770 186,916 422,733 996,939 1,061 $16,091,648

$6,000 33,200 1,143,000 288,800 521,350 678,700 315,900 9,000 6,000 1,458,000 19,500 806,300 527,350 207,500 708,000 1,216,500 165,500 1,925,500 107,676 368,000 315,236 75,768 1,896,250 277,500 641,000 4,464 189,500 1,089,500 249,500 637,200 588,800 92,200 625,100 253,692 155,308 275,500 44,040 248,400 628,350 1,064,888 43,500 $19,907,471

C-2 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND EXPENSES BY FACILITY

DESCRIPTION ENTERPRISE FUND EXPENSES Administration - Enterprise Fund Aldie Mill Historic Park/Mt. Defiance Historic Park Algonkian Golf Course Algonkian Regional Park Volcano Island Waterpark at Algonkian The Woodlands at Algonkian Park Algonkian Cottages Beaverdam Property Blue Ridge Regional Park Brambleton Golf Course Bull Run Marina Bull Run Regional Park Atlantis Waterpark at Bull Run Bull Run Special Events Center Bull Run Light Show Bull Run Shooting Center Cameron Run Regional Park Great Waves Waterpark at Cameron Run Carlyle House Historic Park Catering and Event Services Fountainhead Regional Park Hemlock Overlook Regional Park Meadowlark Atrium and Event Services Meadowlark Botanical Gardens Meadowlark Gardens Winter Walk of Lights Mt. Zion Historic Park/Gilbert's Corner Regional Park Occoquan Regional Park Pohick Bay Golf Course Pohick Bay Marina Pohick Bay Regional Park Pirate's Cove Waterpark at Pohick Bay Potomac Overlook Regional Park Rust Sanctuary Sandy Run Regional Park Temple Hall Farm Temple Hall Corn Maize Upper Potomac Properties/Springdale Upton Hill Regional Park Ocean Dunes Waterpark at Upton Hill W&OD Railroad Regional Park White's Ford TOTAL EXPENSES & OTHER USES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

$2,905,752 121,208 1,014,106 624,411 275,086 342,887 182,830 0 2,846 1,325,245 20,331 915,824 277,760 116,261 210,217 1,134,902 369,715 907,437 294,688 218,654 193,760 1,436 1,244,595 828,542 142,835 6,833 360,754 985,269 38,181 710,781 271,032 291,818 216,845 141,043 0 0 115,703 336,197 249,279 529,931 81,052

$3,062,602 126,610 1,002,030 624,093 253,350 358,242 182,222 0 2,467 1,277,474 20,766 927,400 278,251 143,986 253,093 1,051,765 353,038 1,065,516 302,154 275,780 195,051 1,771 1,307,282 957,232 132,598 9,184 354,853 1,018,396 36,978 716,851 308,405 302,095 346,570 154,180 0 0 93,383 353,803 279,918 512,417 41,850

$2,690,670 130,506 1,106,728 680,335 294,635 368,301 216,216 39,836 3,200 1,341,027 25,992 958,030 313,849 125,266 262,025 1,036,425 406,052 1,025,478 316,550 294,426 222,523 2,400 1,202,953 908,509 168,737 12,365 390,520 1,083,121 49,896 755,484 303,632 323,327 433,528 156,028 0 0 135,361 356,914 288,261 558,998 69,823

$1,670,538 100,207 768,988 491,567 184,072 276,960 156,530 20,590 3,828 1,044,311 18,314 738,857 226,489 112,405 271,475 758,334 269,945 875,073 267,475 190,538 158,418 656 1,055,487 767,688 172,490 6,734 278,821 867,315 29,655 605,643 250,423 264,010 370,101 130,348 0 0 88,957 286,033 207,649 419,087 47,911

$2,880,014 142,423 1,083,300 599,709 297,360 391,129 216,049 39,854 3,200 1,363,499 28,005 925,524 324,538 130,707 260,215 1,051,210 378,150 1,010,876 325,604 297,208 234,427 2,400 1,206,659 943,791 184,406 12,157 383,659 1,066,621 40,546 771,955 323,002 306,158 500,423 164,856 397,856 166,811 147,487 373,895 297,747 562,759 71,282

$18,006,045

$18,683,657

$19,057,928

14,453,920

$19,907,471

ADOPTED FY 2017 .

C-3 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND REVENUE BY CATEGORY DESCRIPTION BEGINNING BALANCE

ACTUAL FY 2014 $287,145

ACTUAL FY 2015 $287,146

ADOPTED FY 2016 $528,363

JUL-APR ACTUAL FY 2016 $287,146

ADOPTED FY 2017 $287,146

ENTERPRISE FUND REVENUES Driving Range Electric/Gas Cart Rental Golf Club Rental Green Fees Golf Handicap Program Pull Cart Rental Total Golf Course User Fees

$226,136 598,435 6,860 2,161,526 15,014 7,288 3,015,258

$198,827 584,648 7,158 1,985,032 12,923 6,357 2,794,944

$234,000 615,000 8,500 2,250,000 17,000 7,500 3,132,000

$182,566 487,865 7,494 1,599,545 10,732 4,276 2,292,478

$235,000 620,000 8,500 2,215,000 14,500 7,000 3,100,000

Admissions Cabana Rental Group, Bounce Passes & Discount Passes Locker Rental Total Aquatics User Fees

2,207,272 6,275 627,517 3,080 2,844,144

2,140,844 4,900 625,023 668 2,771,435

2,224,500 6,500 682,000 2,350 2,915,350

1,792,493 4,850 516,687 4,557 2,318,586

2,287,000 6,500 674,250 6,350 2,974,100

217,472 130,526 146,358 56,563 21,249 572,168

235,396 118,198 139,228 44,660 7,452 544,934

229,000 137,900 164,500 58,000 20,500 609,900

161,127 99,672 116,010 15,910 11,773 404,492

246,500 139,500 157,000 58,000 20,000 621,000

102,499 741,670 274,247 8,470 1,126,886

104,062 723,175 339,919 8,754 1,175,909

143,000 755,500 300,000 10,400 1,208,900

162,674 736,143 244,188 8,156 1,151,161

150,000 776,000 315,000 10,400 1,251,400

60,813 624,381 61,494 746,688

102,740 644,760 52,852 800,352

60,000 660,000 60,000 780,000

39,670 561,120 48,358 649,148

60,000 655,000 55,000 770,000

Light Shows Corn Maize Programmed Events Snowflake Stampede Sponsors Vendor Fees Total Special Events User Fees

943,789 N/A 126,109 20 45,000 18,940 1,133,858

1,122,091 N/A 160,885 11,492 1,300 26,623 1,322,390

1,031,000 N/A 162,400 15,000 3,000 22,000 1,233,400

1,495,045 N/A 88,907 15,479 0 57,904 1,657,335

1,206,000 165,000 116,300 15,000 0 36,000 1,538,300

Atrium Rental Carlyle House Rental Center Rental Church Rental Manor House Rental Meeting and Event Center Rental Mill Rental Shelter Reservations Visitor Center Rental Total Facility Rental User Fees

670,717 26,074 135,984 200 119,420 211,364 4,438 310,799 14,830 1,493,825

820,332 17,783 147,145 212 180,586 235,799 5,240 319,002 14,104 1,740,204

725,000 30,000 135,000 600 240,000 211,000 4,800 $349,000 8,000 1,703,400

582,015 21,845 84,926 400 167,296 153,619 1,200 $228,580 11,625 1,251,506

740,000 30,000 135,000 400 240,000 235,000 4,800 $331,000 15,400 1,731,600

Boat Rental Crew Boat Storage Launch & Parking Fees Regatta & User Fees Rowing Camps Total Marine User Fees Cabin Rentals Camping Fees Cottage Rentals Laundry Total Camping/Cottage User Fees Shooting Tournament Fees Target Sales Gun Rental Total Skeet, Trap & Archery User Fees

C-4 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND REVENUE BY CATEGORY ACTUAL FY 2014 71,434 29,712 150,901 541,554 65,884 240,853 211,539 20,314 201,729 3,500 3,370 0 1,540,788 12,473,615

ACTUAL FY 2015 61,244 19,785 172,750 562,706 87,786 248,478 237,773 20,416 217,755 3,800 7,822 0 1,640,316 12,790,484

ADOPTED FY 2016 72,000 34,000 173,000 546,000 71,000 227,100 239,000 20,000 233,200 3,000 10,000 0 1,628,300 13,211,250

JUL-APR ACTUAL FY 2016 61,308 29,114 126,003 496,281 108,305 195,227 157,619 11,488 157,331 3,825 10,894 0 1,357,395 11,082,101

ADOPTED FY 2017 72,000 12,000 188,000 546,000 98,500 250,300 200,000 20,000 228,500 3,000 10,000 7,000 1,635,300 13,621,700

329,173 520,994 1,433,186 1,051,725 0 217,365 253,847 149,824 0 40,183 13,875 4,010,170

262,725 560,876 1,489,543 1,241,813 19,737 269,828 300,697 139,771 0 32,468 8,975 4,326,432

290,000 535,000 1,577,600 1,215,000 25,000 204,300 250,000 158,000 20,000 44,000 14,000 4,332,900

206,173 505,167 1,245,730 1,006,468 22,749 224,281 204,246 103,938 0 27,630 5,831 3,552,213

270,000 542,000 1,709,100 1,230,000 25,000 234,950 285,000 158,000 0 94,250 7,500 4,555,800

License Fees Rents & Easements TOTAL EASEMENTS AND LICENSES

11,508 708,137 719,646

15,416 667,007 682,424

25,000 666,948 691,948

3,028 660,726 663,755

25,000 705,976 730,976

NVRPA Event Staffing Kitchen Use Fee Firewood/Propane Garden Guild/Docent Activities House & Bank Building Rental Interest Interest-Temple Hall Lessons Lifeguard Training Fee Miscellaneous Revenue Crop Sales Rental Device Commission Adventure Links Agreement (Hemlock) Reservation Fees TOTAL OTHER REVENUE

19,501 5,500 44,342 692 106,396 3,071 0 138,575 4,700 55,447 29,963 1,400 60,000

13,579 3,500 44,153 300 134,013 595 0 170,625 5,620 54,185 24,649 1,400 75,000

19,500 11,000 43,000 600 132,704 6,000 0 138,000 0 33,364 30,000 1,750 75,000

14,500 12,500 46,000 600 198,652 6,000 50,000 158,000 0 35,732 70,000 1,100 75,000

469,588

527,620

490,918

8,277 11,500 40,043 340 127,195 0 0 137,348 2,255 44,177 0 1,044 75,000 13,679 460,859

TOTAL ENTERPRISE FUND REVENUES

$17,673,018

$18,326,960

$18,727,016

$15,758,927

$19,576,559

Transfer from Carlyle House Friends Fund Transfer from OWL Transfer from Board Auth. Reserve Transfer from Restricted Fund TOTAL TRANSFERS FROM OTHER FUNDS TOTAL AVAILABLE RESOURCES

2,704 0 0 327,912 330,616 $18,003,634

3,785 0 25,000 327,912 356,697 $18,683,657

3,000 0 0 327,912 330,912 $19,057,928

4,808 0 0 327,912 332,720 $16,091,648

3,000 0 0 327,912 330,912 $19,907,471

DESCRIPTION Annual Dues Athletic Field Use Fees Batting Cage Fees Boat/RV Storage Camps Entrance Fees Equipment Rental, Rust Storage Rust F11 Inflatable Play Features Miniature Golf Permit Fees Santa Pictures Temple Hall Farm Rides Total Other Park User Fees TOTAL USER FEES Retail - Ammunition Retail - Alcoholic Beverages/Hard Liquor Retail - Food (Includes Paper Products) Retail - Great Blue Heron Retail - Food Truck Service Charge Catering-Conference Center & Rust Sanctuary Retail - Pro Shop Retail - Fuel Retail - Merchandise Vending Machine Operation TOTAL RETAIL OPERATIONS

668,084

C-5 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND EXPENSES BY CATEGORY DESCRIPTION ENTERPRISE FUND EXPENSES Full-time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$4,453,338 3,298,531 561,987 600,951 30,584 1,273,456 35,972 10,254,819

$4,605,275 3,371,379 576,300 611,216 33,111 1,198,344 33,001 10,428,626

$4,950,933 3,607,127 655,682 760,773 35,351 1,311,997 32,831 11,354,694

$4,053,670 2,734,212 476,351 553,695 29,922 987,390 24,076 8,859,315

$5,051,910 3,827,346 680,250 766,271 36,071 1,313,497 35,538 11,710,882

Catering Contingency Credit Card Charges POS Technology Fees Contract Employment Corn Maize Operations Golf Cart Rental Beverage Cart Rental Equipment Rental Feed Fertilizer Garden Guild/Docent Activities Gas and Diesel Handicap Program Instructor Fees License Fees Linen Service Livestock Membership Events Production Costs Programs and Promotions Public Information Seeds and Plants Shooting Tournament Strategic Plan Initiatives Reorganization Targets Training for Field Staff Uniforms Vet & Medicine TOTAL OPERATING COSTS

132,192 0 279,580 0 13,979 0 184,414 2,829 192,208 0 34,935 449 211,031 13,350 25,948 3,769 16,388 0 1,022 175,703 91,253 366,310 8,526 31,958 2,425

110,704 0 344,821 39,561 95,466 0 184,414 2,829 200,154 0 3,786 469 169,892 13,390 34,204 4,790 16,971 0 924 197,566 120,578 422,009 9,631 71,021 296

113,000 60,000 307,119 100,000 60,400 0 184,414 2,829 202,050 0 24,000 600 212,825 13,450 18,000 12,200 16,500 0 1,000 172,000 133,800 448,000 6,000 30,000 70,000

85,451 0 277,252 104,979 123,782 0 153,679 2,357 142,018 0 22,098 0 95,906 14,550 23,075 4,900 17,456 0 0 234,578 43,353 377,731 0 16,486 12,180

287,632 80,597 10,098 0 2,166,596

257,979 44,267 11,174 0 2,356,896

252,000 85,000 17,250 0 2,542,437

159,062 40,423 10,551 0 1,961,866

114,000 0 357,124 125,000 57,900 35,450 166,975 8,316 200,785 8,000 64,000 600 217,225 13,800 27,000 12,200 21,500 4,000 1,000 180,000 94,300 471,000 35,500 30,000 0 132,995 250,000 85,000 16,850 9,000 2,739,520

Equipment/Vehicle Maintenance Facility Op. & Maintenance Garden Maintenance Golf Course Maintenance Major Contract Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

162,106 1,089,055 45,615 320,267 132,905 13,570 1,763,519

178,289 1,127,083 48,187 323,069 119,955 8,005 1,804,587

187,535 1,128,532 57,000 334,859 125,000 5,000 1,837,926

135,920 886,753 48,507 239,043 78,198 6,793 1,395,215

201,435 1,270,078 57,000 334,859 125,000 6,500 1,994,872

5,891 119,174 15,636 140,702

12,460 97,305 16,333 126,097

24,000 118,000 19,902 161,902

10,622 127,781 17,949 156,352

21,020 132,525 19,385 172,930

Insurance - Liquor Liability Insurance - Workers Comp Insurance - Vehicle TOTAL, INSURANCE

C-6 NOVA Parks FY 2017 Adopted Budget

ENTERPRISE FUND EXPENSES BY CATEGORY DESCRIPTION Retail - Alcoholic Beverages Retail - Ammunition Retail - Food Retail - Blue Heron Retail - Food Truck Retail - Pro Shop Retail - Fuel Retail Merchandise Vending Machines TOTAL RETAIL OPERATIONS Telephone Electricity Natural Gas Water/Sewer Propane Gas Heating Oil Internet/Cable TOTAL UTILITIES Trans. - Gen. Fund for Central Maint. TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer to Designated Set Aside Transfer to Capital Fund Transfer to General Fund Transfer to Retirement Plan Transfer to Temple Hall Operating Fund Transfer to Board Authorized Reserves Transfer to Performance Incentive Plan TOTAL TRANF TO OTHER FUNDS Donation Adjustment TOTAL EXPENSES AND OTHER USES ENDING BALANCE

ACTUAL FY 2014 206,220 245,442 639,948 339,892 0 111,632 0 16,131 5,293 1,564,557

ACTUAL FY 2015 204,898 203,528 810,943 412,114 6,362 82,739 0 22,530 3,486 1,746,599

ADOPTED FY 2016 195,900 203,000 752,800 376,429 9,000 110,600 12,000 22,000 6,350 1,688,079

JUL-APR ACTUAL FY 2016 152,395 110,045 651,025 313,868 10,817 67,776 0 14,878 2,570 1,323,374

ADOPTED FY 2017 198,100 189,000 803,580 382,429 9,000 106,100 0 49,125 3,250 1,740,584

73,561 474,490 21,940 179,836 68,956 18,308 55,529 892,620

78,042 508,851 18,988 249,063 68,729 10,533 55,705 989,911

78,832 499,030 20,000 165,600 63,500 14,000 57,112 898,074

66,879 408,193 8,339 177,336 39,826 7,446 49,778 757,798

74,082 532,330 20,000 147,300 65,600 14,000 59,849 913,161

340,351 $17,123,163

489,636 $17,942,353

524,816 $19,007,928

0 $14,453,920

610,523 $19,882,471

$880,471

$741,304

$50,000

$1,637,727

$25,000

308,048 237,147 0 284,576 53,111 0 0 882,881

75,000 409,507 (91,207) 204,753 50,000 25,000 68,251 741,304

0 0 0 0 50,000 0 0 50,000

0 0 0 0 0 0 0 0

0 0 0 0 0 25,000 0 25,000

(2,412) $18,003,633

$18,683,658

$19,057,928

$14,453,920

$19,907,471

$287,146

$287,146

$528,363

$1,924,873

$287,146

C-7 NOVA Parks FY 2017 Adopted Budget

ALDIE MILL HISTORIC PARK/MT. DEFIANCE HISTORIC PARK PROGRAM OVERVIEW Historic Aldie Mill, which was acquired by NOVA Parks in the summer of 2006, stands as one of the best preserved historic mills in Virginia. It plays host to special events and is available for meetings and social functions. This working mill showcases demonstration grindings to visitors and school groups, providing them with a glimpse of the region’s rich agricultural past. Mt. Defiance was acquired by NOVA Parks in 2012, and is part of the larger area that comprised the Battle of Middleburg in June 1863, part of the Cavalry Battles of Aldie, Middleburg and Upperville in the prelude to Gettysburg. The property includes late 18th and early 19th century buildings including a tavern and blacksmith's shop.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE

$

FY 2016 BUDGET

$

14,087 3 18,050 32,140

$

$

13,900 18,600 32,500

EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES

$

101,136 6,009 13,082 287 3 6,094 126,610

$

107,613 4,750 11,000 343 6,800 130,506

Net Income

$

(94,470) $

FY 2017 BUDGET $

% CHANGE 2016-2017

$

14,600 18,600 33,200

5.0% 0.0% 2.2%

$

115,866 6,250 13,200 308 6,800 142,423

7.7% 31.6% 20.0% -10.3% 0.0% 9.1%

(98,006) $

(109,223)

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE )

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 1.26 0

1.00 .37 0

1.00 .40 0

1.00 .46 0

1.00 .60 0

C-8 NOVA Parks FY 2017 Adopted Budget

ALDIE MILL HISTORIC PARK/MT. DEFIANCE HISTORIC PARK JUL-APR ACCOUNT NUMBER 005 4600 4498 4230

ACCOUNT DESCRIPTION

ACTUAL FY 2015

ADOPTED FY 2016

ACTUAL FY 2016

ADOPTED FY2017

ALDIE MILL HISTORIC PARK/MT. DEFIANCE HISTORIC PARK REVENUES Programmed Events $7,872 $8,778 Mill Rental 4,438 5,240 Entrance Fees/Group Admissions 183 $69 TOTAL USER FEES 12,493 14,087

$9,000 4,800 100 13,900

$7,545 1,200 306 9,051

$9,500 4,800 300 14,600

4640

Retail Operations TOTAL RETAIL OPERATIONS

4510 4420

5010 5020 5030 5060 5050 5070

147 147

3 3

0 0

0 0

0 0

Misc. Revenue House Rental TOTAL OTHER REVENUE TOTAL REVENUES

0 12,600 12,600 $25,240

50 18,000 18,050 $32,140

0 18,600 18,600 $32,500

0 16,500 16,500 $25,551

0 18,600 18,600 $33,200

EXPENSES Full-Time Salaries Part-Time Salaries FICA Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$57,126 16,649 5,645 405 16,397 188 96,410

$61,033 17,469 6,008 626 15,840 160 101,136

$64,895 18,475 6,378 464 17,197 204 107,613

$53,918 12,500 4,802 405 13,411 66 85,103

$68,070 22,451 6,925 486 17,698 236 115,866

112 5,029 5,141

244 5,765 6,009

250 4,500 4,750

58 615 673

250 6,000 6,250

12,383 0 738 13,121

117 12,965 0 13,082

0 10,000 1,000 11,000

0 9,079 234 9,313

200 12,000 1,000 13,200

279 279

287 287

343 343

315 315

308 308

14 14

3 3

0 0

0 0

0 0

Telephone Electricity Water/Sewer TOTAL UTILITIES TOTAL EXPENSES

2,953 2,465 825 6,243 $121,208

3,316 1,932 846 6,094 $126,610

3,500 2,500 800 6,800 $130,506

2,527 1,535 742 4,803 $100,207

3,500 2,500 800 6,800 $142,423

OPERATING INCOME (LOSS)

($95,968)

($94,470)

($98,006)

($74,656)

($109,223)

5230 5490

Gas and Diesel Programs & Promotions TOTAL OPERATING COSTS

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520

Retail Operations TOTAL RETAIL OPERATIONS

5580-001 5580-002 5580-004

ACTUAL FY 2014

C-9 NOVA Parks FY 2017 Adopted Budget

ALDIE MILL HISTORIC PARK/MT. DEFIANCE HISTORIC PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Aldie Mill Historic Park: Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Conduct a minimum of (6) SOL based programs.  Create and implement a minimum of (1) new program that meets scout badge requirements.  Create and implement one new revenue generating program.  Maintain a minimum of (6) community partnerships.  Develop a minimum of (2) new strategies to promote Mill rentals.  Continue to cultivate, implement and evaluate a successful volunteer program.  Establish a minimum of (2) new cross-agency promotional and marketing efforts with other NOVA Parks facilities. Goal Two: Continue to preserve the historic resources including structures, parkland, artifacts and facilities to provide a quality visitor experience.

Objectives:  Continue to develop, implement and update guidelines and SOP’s for an overall facility maintenance program.  Continue to develop a preservation plan for consistent and continued site improvements and maintenance of historic elements.  Implement strategies and training techniques developed by the Customer Service Committee.

Mt. Defiance Historic Park: Goal One: Develop a passive use historic park with a focus on protecting the land and educating visitors on its cultural and historic significance. Objectives:  Develop and implement a plan for park development and site improvements.  Develop and implement a complete interpretive plan for the historic resources.  Host a minimum of (3) special events or programs.  Maintain a minimum of (2) community partnerships.  Create promotional and informational pieces for the park.  Develop guidelines and SOP’s for an overall park maintenance program.

C-10 NOVA Parks FY 2017 Adopted Budget

ALDIE MILL HISTORIC PARK/MT. DEFIANCE HISTORIC PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Aldie Mill Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Added two new SOL based programs and on target to surpass student tour attendance.  Created two new revenue generating programs for Spring and early Summer 2016.

Mt. Defiance Historic Park: Goal One: Develop a passive use historic park with a focus on protecting the land and educating visitors on its cultural and historic significance.

Highlights  Formed a committee of local history and preservation professionals to assist with interpretive plan.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

     

2,577 222 1,059 2 2029 698

Annual attendance for weekend tours Annual attendance at public programs Special event attendance Number of facility rentals School tour attendance Volunteer hours received

2,728 184 1,124 6 1,365 636

2,600 400 1,300 5 1,400 850

2,234 121 1,150 3 169 387

2,700 450 1,400 6 1,500 900

C-11 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN REGIONAL PARK PROGRAM OVERVIEW Algonkian Regional Park is located in the Sterling/Potomac Falls area of Loudoun County. This 838-acre park, located along the banks of the Potomac River, protects this environmentally sensitive riverfront shoreline. Active and passive recreation, along with many other amenities, highlight this multi-function park. These include hiking and multi-use trails, boat launch access to the Upper Potomac River, athletic fields, boat and RV storage, a new deluxe miniature golf course, picnic shelters, and the Gabrielson Trail, which links over 1,500 acres of NOVA Parks property.

REVENUE & EXPENSE SUMMARY

FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

339,721 60 400 340,181

$

512,966 72,560 30,231 1,433 6,904 624,093

$

$

$

(283,912) $

FY 2017 BUDGET

335,000 300 335,300

$

573,640 62,200 34,606 2,059 7,830 680,335

$

% CHANGE 2016-2017

288,000 500 300 288,800

-14.0% 0.0% 0.0% -13.9%

$

540,885 14,700 34,606 1,538 150 7,830 599,709

-5.7% -76.4% 0.0% -25.3% 0.0% 0.0% -11.9%

(345,035) $

(310,909)

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 6 .52 2.25

FY 2014 APPROVED (FTE) 6 .52 2.46

C-12 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 6 .56 2.56

FY 2016 APPROVED (FTE) 6 .56 2.56

FY 2017 BUDGET (FTE) 6 1.07 2.40

ALGONKIAN REGIONAL PARK ACCOUNT NUMBER 035 4421 4460 4600,4602 4670 4045 4080 4500 4800

ACCOUNT DESCRIPTION ALGONKIAN REGIONAL PARK REVENUES Inflatable Play Feature Launch & Parking Fees Programmed Events Shelter Reservations Athletic Field Use Fees Boat/RV Storage Miniature Golf Vendor Fees TOTAL USER FEES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$50 13,314 65,862 68,068 2,700 151,026 13,606 0 314,627

$0 14,516 82,891 70,147 3,025 154,562 14,579 0 339,721

$0 14,000 70,000 75,000 5,000 156,000 15,000 0 335,000

$0 8,366 10,780 53,675 5,676 156,450 6,264 0 241,210

$0 14,000 22,000 75,000 5,000 156,000 15,000 1,000 288,000

0 0

60 60

0 0

159 159

500 500

4640

Retail - Food TOTAL RETAIL OPERATIONS

4636

Rental Device Commission TOTAL OTHER REVENUE TOTAL REVENUES

300 300 $314,927

400 400 $340,181

300 300 $335,300

300 300 $241,669

300 300 $288,800

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$297,676 71,302 27,188 41,830 2,119 85,446 971 526,531

$291,849 75,851 27,217 39,768 1,995 75,288 998 512,966

$329,234 70,878 30,675 52,352 2,351 87,247 903 573,640

$261,281 66,118 23,492 29,612 1,955 64,303 686 447,447

$313,631 80,514 30,218 31,759 2,239 81,544 980 540,885

5010 5020 5030 5040 5060 5050 5070

5230 5492 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

7,156 50,215 304 57,675

5,600 66,634 326 72,560

7,000 54,000 1,200 62,200

5,025 1,092 421 6,538

7,000 6,500 1,200 14,700

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5,131 27,870 33,001

4,562 25,670 30,231

7,000 27,606 34,606

5,641 23,259 28,900

7,000 27,606 34,606

5290

Insurance - Vehicle TOTAL INSURANCE

1,396 1,396

1,433 1,433

2,059 2,059

1,574 1,574

1,538 1,538

5520

Retail - Food TOTAL RETAIL OPERATIONS

0 0

0 0

0 0

114 114

150 150

5580-001 5580-002 5580-004 5580-016

Telephone Electricity Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

662 4,141 415 588 5,807 $624,411 ($309,484)

620 4,775 720 789 6,904 $624,093 ($283,912)

700 5,230 1,200 700 7,830 $680,335 ($345,035)

420 5,179 791 603 6,993 $491,567 ($249,897)

700 5,230 1,200 700 7,830 $599,709 ($310,909)

C-13 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017

Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Continue to implement plan to expand the current trail network by conducting a minimum of two volunteer work days.  Develop a plan to rehabilitate and improve the sustainability of the Algonkian Sanctuary Trail.  Conduct a minimum of (2) public outreach opportunities to facilitate maintenance and beautification projects within the park.  Review and update SOP’s for the park and facility maintenance program.  Maintain current and establish (1) new community partnership.  Evaluate and improve communication with park visitors through park signage reviews and updating informational kiosks quarterly. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Conduct a minimum of (8) kayak tours/programs.  Host a minimum of (4) special events or programs.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Develop a business plan for fee based programming  Create a year round comprehensive programming calendar and schedule of events and activities. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Develop a system that implements a minimum of (3) effective recruitment and retention strategies for qualified staff.  Implement strategies and training techniques developed by the Customer Service Committee.  Implement mid-season interviews to evaluate the performance of seasonal staff.  Cultivate a GREAT customer service plan by providing at least (2) in-house training programs.  Establish a minimum of (2) new cross-agency promotion and marketing efforts with other NOVA Park facilities. Goal Four: Develop and refine strategies to attract and serve park users.

Objectives:  Develop a minimum of (2) new marketing strategies to promote rental shelters.  Maintain Boat and RV lots at 95% capacity.  Research, and develop a report on the feasibility of hosting an internally managed seasonal event.  Implement sales plan and expand park retail operations by 5%.

C-14 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Partnerships maintained with Rotary Club, Lion’s Club, Potomac Falls DECA, Audubon Naturalist Society and LCVA.  Began developing new partnership with the Loudoun Wildlife Conservancy (LWC).  Pollinator meadow plan complete. Nature Sanctuary loop trail complete.  Two Eagle Scout projects completed and facilitated park clean up days with multiple groups. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Conducted 10 Paddle Tours.  Hosted Halloween Woods, Easter Egg Hunt, North Face Endurance Challenge, Community Clean-Ups, Interpretive hikes. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  Re-organized park information area to provide a more inviting and functional front end area for customers.  Utilize park information area to cross market NOVA Parks.  Working in committees to develop performance incentives.  Continued attendance for all staff in agency-wide Customer Service Trainings.  Created and implemented Ranger Manual, training and audit system. Goal Four: Develop and refine strategies to attract and serve park users.

Highlights  Maintained Storage Lots at 95% capacity.  Implemented usage of well-placed banners and flyers of park information and events.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

   

Number of boat launches Boat/RV storage usage Number of miniature golf rounds Number of picnic shelter rentals

2,730 215 3,401 356

2,637 203 2,936 342

2,700 215 3,750 350

1,248 218 1,665 184

2,700 215 3,750 350

C-15 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN GOLF COURSE PROGRAM OVERVIEW Algonkian Golf Course is an 18-hole, par 72 course in Algonkian Regional Park. Built in the early 1960’s, this traditional layout measures over 7,000 yards from the back tees. It provides the golfer with a variety of open and tight tree lined fairways featuring mature hardwoods and meandering creeks. Working towards the NOVA Parks goal of conservation, Algonkian recently achieved certification through Audubon International as an Audubon Cooperative Sanctuary. Amenities include a driving range, pro shop, grill, putting and chipping greens and rentals of golf carts and golf clubs. Algonkian Golf Course also serves as the home course for the Park View High School Golf Team.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

835,953 140,387 1,880 978,220

$

653,908 84,548 152,295 1,153 59,006 51,120 1,002,030

$

FY 2017 BUDGET

1,000,000 168,000 1,168,000

$

$

$

732,939 89,057 160,659 1,097 75,900 47,075 1,106,728

(23,810) $

61,272

$

% CHANGE 2016-2017

980,000 163,000 1,143,000

-2.0% -3.0% 0.0% -2.1%

$

697,516 85,695 182,659 955 69,400 47,075 1,083,300

-4.8% -3.8% 13.7% -12.9% -8.6% 0.0% -2.1%

$

59,700

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 8 3.15 1.80

FY 2014 APPROVED (FTE) 7.00 3.69 1.94

C-16 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 7.00 3.78 2.00

FY 2016 APPROVED (FTE) 7.00 3.78 2.00

FY 2017 BUDGET (FTE) 7.00 3.78 2.00

ALGONKIAN GOLF COURSE ACCOUNT NUMBER 010 4210 4220 4320 4380 4400 4460 4610

ACCOUNT DESCRIPTION ALGONKIAN GOLF COURSE REVENUES Driving Range Cart Rental Golf Club Rental Green Fees Golf Handicap Program Launch & Parking Fees Pull Cart Rental TOTAL USER FEES

4475

Lessons TOTAL OTHER REVENUE

4641 4650

Retail - Alcoholic Beverages Retail - Food Retail - Pro Shop TOTAL RETAIL OPERATIONS TOTAL REVENUES

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

4640, 4642, 4643

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$60,667 176,903 2,748 696,940 4,722 0 4,301 946,281

$51,627 157,828 2,198 617,252 4,081 111 2,857 835,953

$68,000 180,000 3,000 740,000 5,500 0 3,500 1,000,000

$45,555 137,205 3,874 498,448 3,350 0 1,838 690,271

$68,000 180,000 3,000 720,000 5,500 0 3,500 980,000

5,296 5,296

1,880 1,880

0 0

753 753

0 0

47,827 67,417 39,733 154,977 $1,106,554

43,170 60,924 36,293 140,387 $978,220

48,000 75,000 45,000 168,000 $1,168,000

33,518 46,795 27,795 108,109 $799,133

48,000 70,000 45,000 163,000 $1,143,000

$338,102 108,582 34,616 60,872 2,595 103,451 1,587 649,805

$329,524 123,590 36,480 64,145 2,550 95,953 1,666 653,908

$387,080 126,231 39,291 73,595 2,764 102,576 1,402 732,939

$259,268 87,647 27,129 51,207 2,155 74,337 1,102 502,844

$367,256 126,529 37,798 66,420 2,622 95,487 1,404 697,516

60,214 943 24,673 4,450 2,194 919 93,394

60,214 943 16,918 4,490 873 1,110 84,548

60,214 943 22,000 4,500 0 1,400 89,057

50,179 786 8,219 4,850 360 1,028 65,422

54,673 2,772 22,000 4,850 0 1,400 85,695

18,638 27,791 100,971 147,400

20,191 29,253 102,851 152,295

20,758 31,601 108,300 160,659

13,919 32,177 61,812 107,908

20,758 53,601 108,300 182,659

361 558 919

580 573 1,153

411 686 1,097

0 630 630

340 615 955

5160 5138 5230 5260 5263 5570

Golf Cart Rental Beverage Cart Rental Gas and Diesel Golf Handicap Program Instructor Fees Uniforms TOTAL OPERATING COSTS

5180 5190 5240

Equipment/Vehicle Maintenance Facility Op. & Maintenance Golf Course Maintenance TOTAL MAINTENANCE COSTS

5265 5290

Insurance - Liquor Liability Insurance - Vehicle TOTAL INSURANCE

5521 5520 5530

Retail - Alcoholic Beverages Retail - Food Retail - Pro Shop TOTAL RETAIL OPERATIONS

13,433 28,308 34,931 76,672

12,772 32,535 13,699 59,006

14,400 30,000 31,500 75,900

10,918 17,651 22,565 51,134

14,400 28,000 27,000 69,400

5580-001 5580-002 5580-004 5580-008 5580-016

Telephone Electricity Water/Sewer Propane Gas Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

3,532 32,831 2,094 5,426 2,034 45,917 $1,014,106 $92,448

3,670 34,175 1,565 9,550 2,160 51,120 $1,002,030 ($23,810)

3,960 31,000 4,000 6,000 2,115 47,075 $1,106,728 $61,272

3,313 28,684 1,353 5,939 1,763 41,051 $768,988 $30,145

3,960 31,000 4,000 6,000 2,115 47,075 $1,083,300 $59,700

C-17 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN GOLF COURSE STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective membership program.

Objectives:  Conduct a minimum of (3) membership events.  Implement a consistent membership retention plan using a minimum of (2) strategies to reach customers before memberships expire.  On an annual basis, conduct a complete review of the membership program and benefits to identify areas that may be improved.  Develop SOP’s for tracking membership use and provide a minimum of (3) training opportunities to reinforce these SOP’s for staff.  Develop a defined membership marketing and promotional plan with at least (2) strategies for reaching new customers. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer.

Objectives:  Complete a bi-annual review of industry trends, pricing and standards with a focus on local competition.  Effectively promote the demand pricing model with at least two new marketing efforts.  Further develop a business plan that utilizes a minimum of (2) strategies to reach prospective league and tournament clients.  Review and update on an annual basis current customer outreach strategy using technology resources.  Utilize, at a minimum, (2) weekly posting on social media to retaining core golfers, attracting more occasional and beginning golfers.  Establish a minimum of (2) new cross-agency promotion and marketing efforts with other NOVA Parks golf courses. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Implement strategies and techniques developed by the Golf Committee to maintain a year round comprehensive programming calendar and schedule of events and activities.  Create a minimum of (3) new programming opportunities.  Schedule a minimum of (2) on-site clinics and classes to the general public.  Develop a minimum of (2) outreach programs with partner organizations such as the First Tee Program, PGA, LPGA or VSGA.  Refine goals, objectives and expectations for contracted golf instructors. Goal Four: Continue to improve all golf facilities and provide exceptional customer service.

Objectives:  Refine a master plan for consistent and targeted golf course and pro shop improvements.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Continue to develop an in-house audit program to annually evaluate the performance of seasonal and volunteer staff.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services.

Objectives:  Create appropriate purchasing and inventory guidelines for golf pro shop and conduct staff annual training on these guidelines.  Evaluate current food and beverage operations and develop efficiencies and opportunities to increase revenues by 5%.  Provide a minimum of (2) training opportunities that focus on safe food handling and proper serving protocols.  Increase pro shop merchandise sales by 5% through better product selection and placement.  Implement strategies and training techniques developed by the Customer Service Committee. C-18 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN GOLF COURSE FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective membership program. Highlights  Swing into Spring, Fall for Golf and Member Guest Tournament.  Conducted a Heron Club Card Membership Drive.  Revamped the Heron Club Card offer.  Utilized retention program postcards to retain members. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer. Highlights  Worked with marketing consultant to grow database, social media base and promote daily play.  Conducted tournament mailers to attract outing businesses.  Created leagues during off peak times. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community. Highlights  Implementing the First Tee Program.  Promoted and implemented the USGA Play 9 initiative.  Teaching professional conducted youth summer camps and ladies clinics. Goal Four: Continue to improve all golf facilities and provide exceptional customer service. Highlights  Developed a course survey for patrons to give feedback on experience.  Continued to conduct mandatory customer service training.  Finalizing driving range improvement plans.  Continuing to work on an in-house audit program for pro shop staff. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services. Highlights  Key Staff became Serv-Safe Certified.  Continued to implement the menu that F&B provided to maximize profit and minimize waste.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

          

18 hole golf rounds (paid) 18 hole golf rounds (members) Power cart rentals-18 hole equivalent Number of driving range buckets sold Number of annual golf memberships sold Number of Heron Club Cards sold Per customer average on pro shop merchandise Per customer average on food & beverage Revenue per round of golf played Expense per round of golf played Volunteer hours received

19,230 8,724 12,780 5,140 52 43 $1.42 $4.12 $39.58 $36.27 5,289

18,274 8,586 9,382 5,699 65 54 $1.35 $3.88 $36.42 $37.30 5,037

19,000 9,500 12,000 5,500 55 50 $1.58 $4.31 $40.98 $38.83 5,000

13,007 5,252 6,503 5,469 38 75 $1.15 $3.40 $32.93 $29.28 3,343

19,000 9,000 12,000 6,000 65 100 $1.61 $4.21 $40.82 $38.88 5,200

C-19 NOVA Parks FY 2017 Adopted Budget

VOLCANO ISLAND WATERPARK AT ALGONKIAN PROGRAM OVERVIEW This Polynesian themed waterpark provides visitors with views of palm trees, tropical birds, colorful murals, thatch covered buildings and an erupting volcano. These theming elements add to the popular mix of other attractions including a gigantic dumping bucket play feature with beach entry pool, the Jungle Plunge body slides, a host of smaller slides, spray ground, and a sand play area. This combination of features makes Volcano Island a destination for Northern Virginia swimmers.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

361,157 102,765 1,300 465,222

$

$

$

145,908 52,386 29,944 25,112 253,350

$

211,872

$

$

FY 2017 BUDGET

393,350 105,000 498,350

$

$

$

171,007 56,828 42,500 24,300 294,635

$

203,715

$

% CHANGE 2016-2017

409,100 112,250 521,350

4.0% 6.9% 4.6%

$

171,007 56,828 45,425 24,100 297,360

0.0% 0.0% 6.9% -0.8% 0.9%

$

223,990

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 0 6.89

0 0 7.58

0 0 7.81

0 0 7.92

0 0 7.92

C-20 NOVA Parks FY 2017 Adopted Budget

VOLCANO ISLAND WATERPARK AT ALGONKIAN ACCOUNT NUMBER 020 4550 4570 4490 4560, 4580 4670

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

VOLCANO ISLAND WATERPARK at ALGONKIAN REVENUES Admissions $259,979 Group Admissions 100,823 Locker Rental 245 Waterpark Passes 18,776 Shelter Reservations 1,576 TOTAL USER FEES 381,398

$245,906 92,186 169 19,690 3,206 361,157

$265,000 105,000 350 20,000 3,000 393,350

$214,921 108,756 199 10,836 1,805 336,517

$275,000 110,250 350 20,000 3,500 409,100

100,811 1,936 102,747

100,056 2,709 102,765

100,000 5,000 105,000

83,018 2,572 85,590

107,000 5,250 112,250

ACCOUNT DESCRIPTION

4640 4660

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

4482

Lifeguard Training Fee TOTAL OTHER REVENUE TOTAL REVENUES

850 850 $484,995

1,300 1,300 $465,222

0 0 $498,350

390 390 $422,497

0 0 $521,350

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$142,289 10,885 1,747 154,922

$134,302 10,274 1,332 145,908

$157,683 12,063 1,261 171,007

$95,983 7,343 1,157 104,482

$157,683 12,063 1,261 171,007

5020 5030 5070

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

0 61,727 61,727

531 51,855 52,386

0 56,828 56,828

0 28,391 28,391

0 56,828 56,828

5520 5535

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

35,908 1,668 37,575

29,326 618 29,944

40,000 2,500 42,500

28,749 1,747 30,496

42,800 2,625 45,425

Telephone Electricity Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES

1,261 16,506 2,303 792 20,862 $275,086

1,108 20,653 2,384 967 25,112 $253,350

1,400 19,000 3,000 900 24,300 $294,635

966 17,000 1,872 864 20,703 $184,072

1,100 19,000 3,000 1,000 24,100 $297,360

OPERATING INCOME (LOSS)

$209,909

$211,872

$203,715

$238,425

$223,990

5580-001 5580-002 5580-004 5580-016

C-21 NOVA Parks FY 2017 Adopted Budget

VOLCANO ISLAND WATERPARK AT ALGONKIAN STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Objectives:  Annually update and refine the marketing plan to increase pass sales both in season and out of season.  Train staff on efficient sales procedures to streamline the purchasing process  Develop a system that implements consistent membership retention and referral strategies.  Implement a plan to track passholder visitation and ensure that all passholders have their picture taken.  Incorporate a minimum of (4) membership incentives per season.  Conduct an annual review of the membership program and benefits to identify areas that may be improved. Goal Two: Remain a leader in the field of aquatic safety. Objectives:  Maintain a NASCO Gold Standard certification.  Continue to improve group safety standards and procedures.  Refine a system that implements effective recruitment, hiring and retention strategies for qualified staff.  Continue to implement standardized scheduling practices to meet facility demands while maintaining budget.  Develop and implement a “manager in training” program for incoming WSO’s, Pool Managers and Concession Supervisors.  Refine orientation and in-service training techniques for all positions. Goal Three: Optimize programming and facility usage to increase revenues. Objectives:  Refine marketing plan to increase the sales of parties, and additional services.  Proceed with plan to maximize and increase weekday group participation.  Increase off peak visitation through social media,promotions and sales opportunities.  Continue and increase cross promotion of park activities to waterpark users Goal Four: Enhance the customer experience by providing GREAT food, beverage and retail services. Objectives:  Evaluate current food and beverage operations and develop efficiencies and opportunities for maximizing revenues.  Ensure staff maintains Foodand Beverage compliance through a measurable training and certification system.  Develop a staff training program to provide consistent food and beverage products and services  Refine group and party food and retail offerings.  Increase swim merchandise sales and expand the scope of retail operations to include better product placement , more diverse products and increased stock.  Implement an effective inventory management system to reduce waste. Goal Five: Enhance the overall quality of the customer experience. Objectives:  Improve the hiring process to employ highly qualified customer service staff.  Implement strategies and techniques developed by the Customer Service Committee to cultivate a GREAT customer service plan that delivers at least (2) in-house training programs.  Develop and implement a script to be used for phone and in-person dialogue for attendants to help with customer service and the upselling of products.  Continue to develop and implement a plan to continue and expand facility theming.  Implement a system to receive consistent customer feedback.  Annually conduct a complete review of the staff incentive program. C-22 NOVA Parks FY 2017 Adopted Budget

VOLCANO ISLAND WATERPARK AT ALGONKIAN FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program.

Highlights  Used offseason Big Chill Waterpark Pass Sale to sell memberships out of season to both new and returning members.  Provided four member-based promotional days.  Active Network has provided a streamlined, on-line process for selling and tracking annual waterpark passes. Goal Two: Remain a leader in the field of aquatic safety.

Highlights  Completed NASCO certification aimed at 2 certified guard instructors per facility.  Created new guard positions to ensure adequate coverage.  Implemented clear job descriptions for all staff members to provide better focus of responsibilities.  Updated and completed all CPO/AFO certifications.  Enhanced the interview and hiring process for waterpark staff.  Participated in NASCO Environmental Factors Study. Goal Three: Optimize programming and facility usage to increase revenues.

Highlights  Visited local day cares and summer camps to maximize group participation.  Implemented marketing plan that focused on past group customers.  Added 1 extra birthday area and revamped existing birthday areas to increase sales of parties.  Implemented a calendar of events to increase after 4:00pm weekday visitation.  Continued with facility theming, with new play features to increase marketability of the facility. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services.

Highlights  Implemented sales goals based on budget.  Participated in successful “upsale” campaign focused on pool mug sales.  Re-focused retail merchandise offerings to better meet customer needs.  Created new retail space to highlight merchandise offerings.  Acquired additional equipment to more efficiently serve customers.  Reconfigured concessions area to streamline customer flow. Goal Five: Enhance the overall quality of the customer experience.

Highlights  Provided initial customer service training and update trainings to all staff.  Developed new theming of party areas.  Implemented Winterization and Opening Maintenance SOPs.  Employee incentive plan was implemented for all waterpark staff. Rewards were given at certain levels and progress was tracked through a sticker board.  Implemented and enhanced new ActiveNet procedures.  Developing in-service programs for attendants in 2016 season, focused on customer service and efficiency of operations. FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ACTUAL ACTUAL) TARGET ACTUAL TARGET 6 months (Jul-Dec 2015)

MEASURABLE RESULTS      

Number of general admissions Number of youth group participants Number of Annual Waterpark Passes sold Average amount customers spent on beverages & retail Number of birthday party participants Number of birthday parties

food,

33,569 16,982 258 $2.03

36,690 21,705 203 $1.75

34,000 17,000 275 $2.06

25,492 20,094 53 $1.87

35,500 20,500 275 $1.99

912 61

840 84

900 75

754 64

1,000 90

C-23 NOVA Parks FY 2017 Adopted Budget

THE WOODLANDS AT ALGONKIAN PARK PROGRAM OVERVIEW The Woodlands at Algonkian is a beautiful venue that provides a natural setting for a picturesque wedding or event. Nestled on the wooded banks of the Potomac River, this scenic venue is situated on 850 acres of parkland and offers a large banquet room, an additional meeting room and a private bridal room.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

236,549 68,111 375,486 680,146

$

$

$

92,107 205,012 30,900 2,144 12,088 15,991 358,242

$

321,904

$

$

FY 2017 BUDGET

215,000 70,000 323,000 608,000

$

$

$

105,670 189,700 22,000 4,331 28,000 18,600 368,301

$

239,699

$

% CHANGE 2016-2017

239,000 404,700 35,000 678,700

11.2% 478.1% -89.2% 11.6%

$

129,421 74,300 23,000 3,808 142,000 18,600 391,129

22.5% -60.8% 4.5% -12.1% 407.1% 0.0% 6.2%

$

287,571

$

BUDGET HIGHLIGHTS Major variances in budget: 

The net income is projected to increase in FY 17, due to the increased number of rentals and caterings at the Woodlands.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.50 .95 .10

.50 1.10 .23

.50 2.40 .40

.50 1.95 .40

.50 2.00 .28

C-24 NOVA Parks FY 2017 Adopted Budget

THE WOODLANDS AT ALGONKIAN PARK ACCOUNT NUMBER 030 4130 4443

4821 4822

4640,4641,4647

4115 4682

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$235,799 750 236,549

$211,000 4,000 215,000

$153,619 2,250 155,869

$235,000 4,000 239,000

34,572 280 34,852

20,224 230 20,454

35,000 0 35,000

14,665 710 15,375

35,000 0 35,000

Retail - Alcohol Catering Retail-Admin Service Charge GBH TOTAL RETAIL OPERATIONS TOTAL REVENUES

70,719 253,847 49,871 374,437 $620,653

68,111 300,697 54,335 423,143 $680,146

70,000 250,000 38,000 358,000 $608,000

65,966 204,246 38,513 308,724 $479,968

70,000 285,000 49,700 404,700 $678,700

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$20,591 66,710 6,645 890 145 5,910 711 101,602

$22,770 53,287 5,749 3,757 164 5,909 471 92,107

$24,185 63,517 6,709 4,114 173 6,409 564 105,670

$25,338 43,778 5,008 2,840 136 4,556 307 81,964

$23,447 86,230 8,390 4,401 167 6,096 690 129,421

ACCOUNT ACTUAL DESCRIPTION FY 2014 THE WOODLANDS at ALGONKIAN REGIONAL PARK REVENUES Conference Center Rental $211,364 Kitchen Use Fee 0 TOTAL USER FEES 211,364 Equipment Rental Contract Employment TOTAL OTHER REVENUE

5186 5146 5230 5340 5570 5490

Equipment Rental Contract Employment Gas and Diesel Linen Service Uniforms Programs and Promotions TOTAL OPERATING COSTS

42,825 13,123 0 4,729 133 0 60,810

18,045 69,892 0 3,125 100 3,145 94,307

35,000 33,000 0 4,500 200 4,000 76,700

13,592 42,750 0 1,764 167 1,139 59,413

35,000 30,500 600 4,500 200 3,500 74,300

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

0 20,869 20,869

0 30,900 30,900

0 22,000 22,000

0 24,871 24,871

1,000 22,000 23,000

5265 5290

Insurance-Liquor liability Insurance-Vehicle TOTAL INSURANCE

0 0 0

2,144 0 2,144

4,331 0 4,331

2,124 0 2,124

3,500 308 3,808

5143 5521

Catering Retail - Alcohol TOTAL RETAIL OPERATIONS

113,446 29,044 142,490

110,704 12,088 122,792

113,000 28,000 141,000

85,451 8,822 94,273

114,000 28,000 142,000

5580-001 5580-002 5580-008 5580-016

Telephone Electricity Propane Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

2,625 10,523 2,473 1,496 17,116 $342,887 $277,766

2,597 11,250 490 1,655 15,991 $358,242 $321,904

2,500 10,500 4,000 1,600 18,600 $368,301 $239,699

2,225 9,309 1,125 1,655 14,315 $276,960 $203,008

2,500 10,500 4,000 1,600 18,600 $391,129 $287,571

C-25 NOVA Parks FY 2017 Adopted Budget

THE WOODLANDS AT ALGONKIAN PARK

STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Manage and enhance The Woodlands as a premier event venue.

Objectives:  Continue to develop and implement a plan for consistent and continued site improvements.  Continue to develop a defined plan that identifies (2) new opportunities to increase off-peak social events with a focus on corporate rentals.  Review and refine guidelines that create a seamless customer experience between venue and catering services staff.  Develop and implement a plan for consistent follow up and response to online and mail survey reviews.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Review quarterly event industry trends and standards with a focus on local competition and social media.  Establish a minimum of (2) new cross-agency promotion and marketing efforts across all NOVA Parks rental facility businesses.  Work to develop a minimum of (1) new print publication pieces with placement options.  Take part in a minimum of (3) outreach events.  Host a minimum of (2) open house events.  Research and identify at least (3) trends within Social Media marketing that work best for the Woodlands and Great Blue Heron Catering to promote our services, show our commitment to quality customer service and demonstrate our knowledge of the wedding industry.  Implement strategies and training techniques developed by the Customer Service Committee.  Develop a plan that identifies (2) new ways to build relationships with local vendors and business.

C-26 NOVA Parks FY 2017 Adopted Budget

THE WOODLANDS AT ALGONKIAN PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Manage and enhance The Woodlands as a premier event venue.

Highlights  Developed and began implementing site improvement plan.  Established shoulder season rates to improve marketability of off peak months.  Developed a confirmation letter to create seamless customer experience between venue and catering staff.  Corporate catering menu options and rates established.  Created and updated Venue/Catering post event survey.  Reviewed industry trends with focus on social media and local competition.  Implemented rental facility cross promotion plan as part of the standard operating procedures.  Updated facility information/marketing folder.  Attended bridal shows and participated in the Visit Loudoun Venue Tour event.  Hosted 2 open house events.

FY 2014 ACTUAL

MEASURABLE RESULTS

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

  

Number of social rentals (events) Number of wedding/social events catered (inhouse) Number of daytime rentals (meetings)

55 45

58 52

60 55

29 27

60 55

42

37

40

19

40

C-27 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN COTTAGES PROGRAM OVERVIEW The Algonkian Cottages, located in a secluded area of Algonkian Park, offer vacation sites with views of the Potomac River. The twelve 2,3,4, and 5-bedroom riverfront cottages can accommodate up to 10 guests, and are fully furnished. Amenities include fireplaces with gas fire logs, Cable TV, phones, internet access, linens, central air and heat, full bathrooms, grills and fully equipped kitchens. Laundry facilities are nearby.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Utilities TOTAL EXPENSES Net Income

FY 2016 BUDGET

FY 2017 BUDGET

% CHANGE 2016-2017

$ $

340,498 340,498

$ $

300,900 300,900

$ $

315,900 315,900

5.0% 5.0%

$

$

$

125,216 12,000 25,500 53,500 216,216

$

$

94,182 13,846 18,376 55,818 182,222

$

118,049 17,000 25,500 55,500 216,049

-5.7% 41.7% 0.0% 3.7% -0.1%

$

158,276

$

84,684

$

99,851

BUDGET HIGHLIGHTS Major variances in budget:

. There are no major variances in this budget

STAFFING SUMMARY

Full -Time Part -Time, Year Round Part -Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.50 2.98 0

.50 2.98 0

.50 2.98 0

.50 2.98 0

.50 2.98 0

C-28 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN COTTAGES ACCOUNT NUMBER 040 4150,4151 4470

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

ALGONKIAN COTTAGES REVENUES Cottage Rental Laundry TOTAL USER FEES TOTAL REVENUES

$274,247 310 274,556 $274,556

$339,919 579 340,498 $340,498

$300,000 900 300,900 $300,900

$244,188 433 244,620 $244,620

$315,000 900 315,900 $315,900

$20,591 56,983 5,472 8,883 145 5,910 418 98,403

$20,124 52,990 5,144 10,167 164 5,223 370 94,182

$24,185 75,495 7,625 10,726 173 6,409 604 125,216

$15,698 46,361 4,323 5,540 144 3,872 210 76,149

$23,447 75,692 7,584 4,401 167 6,096 662 118,049

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5340

Linen Service TOTAL OPERATING COSTS

11,659 11,659

13,846 13,846

12,000 12,000

15,691 15,691

17,000 17,000

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

225 21,434 21,660

55 18,321 18,376

500 25,000 25,500

0 20,751 20,751

500 25,000 25,500

10,740 19,043 2,508 4,427 14,391 51,108 $182,830

12,092 21,522 1,989 5,254 14,961 55,818 $182,222

11,500 19,000 4,000 5,000 14,000 53,500 $216,216

10,269 15,694 1,815 2,765 13,396 43,939 $156,530

11,500 20,000 4,000 5,000 15,000 55,500 $216,049

$91,726

$158,276

$84,684

$88,090

$99,851

5580-001 5580-002 5580-004 5580-008 5580-016

Telephone Electricity Water/Sewer Propane Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-29 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN COTTAGES STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Provide a premier riverfront cottage destination and customer experience. Objectives:  Continue to increase overall brand awareness through weekly postings on social media.  Improve marketing efforts and branding by working with a minimum of (2) tourism oriented associations.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Cultivate a Great customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement strategies and training techniques developed by the customer service committee.  Implement a plan that provides at least (1) new method to follow up and respond to customers based on reviews.  Continue to establish a visual cottage “theme” to include improvements through park signage and overall cottage appearance.  Define (2) new methods to improve overall check-in and check-out procedures.  Establish a minimum of (3) new strategies to increase cross-agency promotion and marketing efforts with other NOVA Parks’ rental facilities.  Develop plan to conduct weekly and monthly routine facility maintenance inspections and correct deficiencies  Research and identify trends in the travel/vacation rental industry and incorporate a minimum of (2) trends into the cottages and overall guest experience.  Develop a formal training program that provides a minimum of (2) training opportunities for housekeeping staff.

C-30 NOVA Parks FY 2017 Adopted Budget

ALGONKIAN COTTAGES FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Provide a premier riverfront cottage destination and customer experience.

Highlights  Experienced increased use of online reservation system and overall brand awareness.  Implemented guest comment cards to receive feedback.  Utilized comment cards to improve the customer experience.  Conducted staff training on proper check-in procedures and the use of scripts.  Developed check in folders for guest with pertinent cottage information and cross marketing material.  Conducted training with housekeeping staff on pre check-in walkthrough procedures.  Established work order procedures to quickly respond to customer feedback.  Enhanced the guest experience by improving the cottage check-in area.  Improved the appearance of cottage interiors through lighting, painting and installation of new window coverings.

MEASURABLE RESULTS

FY 2014 ACTUAL*

FY 2015 ACTUAL*

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

  

N/A N/A N/A

Three Bedroom-Rental Nights (8 cottages) Four Bedroom-Rental Nights (2 cottages) Five Bedroom-Rental Nights (2 cottages)

1,110 338 340

1,200 350 350

613 183 157

1,200 350 350

*Rental Occupancy measurement changed during FY 15

C-31 NOVA Parks FY 2017 Adopted Budget

BEAVERDAM PROPERTY PROGRAM OVERVIEW The 600 acre Beaverdam property, located in Ashburn, is a protected reservoir that serves as a drinking water resource for the community while offering park like amenities and a multitude of recreational opportunities that include boating, hiking, fishing and scholastic rowing.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

-

$

$

$

-

$

-

$

$

$

$

$

FY 2017 BUDGET

13,000 1,000 14,000

$

28,036 900 10,500 400 39,836

$

$

$

(25,836) $

% CHANGE 2016-2017

9,000 9,000

-30.8% -100.0% -35.7%

28,454 900 10,500 39,854

1.5% 0.0% 0.0% -100.0% 0.0%

(30,854)

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full Time Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE) 0 0 0

FY 2014 APPROVED (FTE) 0 0 0

C-32 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 0 0 0

FY 2016 APPROVED (FTE) 0 .70 .33

FY 2017 BUDGET (FTE) 0 .70 .33

BEAVERDAM PROPERTY ACCOUNT NUMBER 042 4080 4070 4460 4600 4673 4800 4640

5020 5030 5070

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$0 0 0 0 0 0 0

$0 0 0 0 0 0 0

$2,500 5,000 3,000 2,000 500 0 13,000

$0 0 6,012 0 0 0 6,012

$0 0 7,000 0 0 2,000 9,000

Retail Operations (Food) TOTAL RETAIL OPERATIONS TOTAL REVENUES

0 0 $0

0 0 $0

1,000 1,000 $14,000

0 0 $6,012

0 0 $9,000

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$0 0 0 0

$0 0 0 0

$25,851 1,978 207 28,036

$15,363 1,102 134 16,599

$26,237 2,007 210 28,454

ACCOUNT DESCRIPTION BEAVERDAM PROPERTY REVENUES Crew Boat Storage Boat Rental Launch & Parking Fees Programmed Events Rowing Camps Vendor Fees TOTAL USER FEES

5230 5490

Gas and Diesel Programs and Promotions TOTAL OPERATING COSTS

0 0 0

0 0 0

500 400 900

0 0 0

500 400 900

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

0 0 0

0 0 0

500 10,000 10,500

0 3,991 3,991

500 10,000 10,500

5520

Retail Operations (Food) TOTAL RETAIL OPERATIONS TOTAL EXPENSES OPERATING INCOME (LOSS)

0 0 $0 $0

0 0 $0 $0

400 400 $39,836 ($25,836)

0 0 $20,590 ($14,578)

0 0 $39,854 ($30,854)

C-33 NOVA Parks FY 2017 Adopted Budget

BEAVERDAM PROPERTY STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the property and facilities to provide a quality visitor experience.

Objectives:  Maintain consistent and proactive relationship and communications with Loudoun Water.  Maintain temporary crew facilities to the highest standard possible.  Manage reservoir use for the (5) high school crew teams during their summer and fall programs.  Conduct a minimum of (2) public outreach opportunities to facilitate maintenance and beautification projects.  Develop a plan to rehabilitate and improve the existing trail system.  Develop operational SOP’s to address issues after the closure of the reservoir in spring/summer 2017.  Establish (1) new community partnership.  Evaluate and improve communication with visitors through signage reviews and updating informational kiosks quarterly.

C-34 NOVA Parks FY 2017 Adopted Budget

BEAVERDAM PROPERTY FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the property and facilities to provide a quality visitor experience.

Highlights  Worked closely with Loudoun Water on the opening of the property to the public.  Opened the reservoir to the public in late May 2015.  Established licensing agreements with all crew teams using Beaverdam.  Worked closely with established crew teams to relocate them to temporary facilities to ensure public parking and access could be provided.  Developed Rules and Regulations for property operations.  Did extensive work on the trail system.  Hosted several clean up days.  Began the planning process for the relaunch of the property after the closure including a well attended public meeting.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET*

6 months (Jul-Dec 2015)

 

N/A N/A

Number of crew teams Volunteer hours received

N/A N/A

N/A N/A

N/A N/A

4 500

*Measurable Results are included for this new property for the first time in FY 2017.

C-35 NOVA Parks FY 2017 Adopted Budget

BLUE RIDGE REGIONAL PARK PROGRAM OVERVIEW Blue Ridge Regional Park (formerly the Savage Property) opened in the Spring of 2007 for youth group primitive camping. Multiple group sites are available with water and portable toilets provided. This park is used by the Northern Virginia Astronomy Club as a nighttime or celestial special event viewing location.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees TOTAL REVENUE

$ $

4,887 4,887

EXPENSES BY CATEGORY Maintenance Costs Utilities TOTAL EXPENSES Net Income

FY 2016 BUDGET $ $

5,500 5,500

$

2,317 151 2,467

$

2,420

FY 2017 BUDGET

% CHANGE 2016-2017

$ $

6,000 6,000

9.1% 9.1%

$

3,000 200 3,200

$

3,000 200 3,200

0.0% 0.0% 0.0%

$

2,300

$

2,800

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY

Full Time Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

0 0 0

0 0 0

0 0 0

C-36 NOVA Parks FY 2017 Adopted Budget

FY 2016 APPROVED (FTE) 0 0 0

FY 2017 BUDGET (FTE) 0 0 0

BLUE RIDGE REGIONAL PARK

ACCOUNT NUMBER 045 4100

5190

5580-002

ACCOUNT DESCRIPTION BLUE RIDGE REGIONAL PARK REVENUES Camping Fees TOTAL USER FEES TOTAL REVENUES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$6,016 6,016 $6,016

$4,887 4,887 $4,887

$5,500 5,500 $5,500

$3,723 3,723 $3,723

$6,000 6,000 $6,000

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

$2,695 2,695

$2,317 2,317

$3,000 3,000

$3,703 3,703

$3,000 3,000

151 151

151 151

200 200

125 125

200 200

TOTAL EXPENSES

$2,846

$2,467

$3,200

$3,828

$3,200

OPERATING INCOME (LOSS)

$3,170

$2,420

$2,300

($105)

$2,800

Electricity TOTAL UTILITIES

C-37 NOVA Parks FY 2017 Adopted Budget

BLUE RIDGE REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Conduct a minimum of (1) public outreach opportunity that focuses on invasive plant removal.  Maintain a minimum of (3) community partnerships.  Develop a minimum of (2) new strategies to attract youth group campers.

C-38 NOVA Parks FY 2017 Adopted Budget

BLUE RIDGE REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Hosted invasive plant removal workday.  Maintained partnerships Friends of Blue Ridge Mountain, Boy Scouts and the Virginia Native Plant Society.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

   

46 2 3 165

Number of camping groups Miles of trail maintained Number of group programs Volunteer hours received

N/A 2 3 36

48 2 3 500

N/A 2 2 0

N/A 2 3 500

C-39 NOVA Parks FY 2017 Adopted Budget

BRAMBLETON GOLF COURSE PROGRAM OVERVIEW Brambleton Golf Course is an 18 hole, par-72 golf course in the Ashburn area of Loudoun County. Opened in 1994, Brambleton offers a variety of challenging holes with scenic woods and water. Working towards the NOVA Parks goal of conservation, Brambleton is an Audubon Cooperative Sanctuary. Brambleton is the home course for the Briar Woods High School Golf Team, providing the team with tournament and practice facilities during the golf season. The golf course is also adjacent to the National Recreation and Park Association’s Headquarters. Amenities include a driving range, pro shop, grill, putting and chipping greens and rentals of golf carts and golf clubs. A large event pavilion is available for parties of up to 150 people.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

1,117,341 194,757 24,931 1,337,029

$

$

$

850,756 114,766 157,161 1,726 93,667 59,397 1,277,474

$

59,556

$

$

FY 2017 BUDGET

1,206,000 215,000 20,000 1,441,000

$

$

$

881,028 118,543 181,211 1,784 97,500 60,962 1,341,027

$

99,973

$

% CHANGE 2016-2017

1,223,000 215,000 20,000 1,458,000

1.4% 0.0% 0.0% 1.2%

$

886,736 114,019 203,211 1,571 97,000 60,962 1,363,499

0.6% -3.8% 12.1% -11.9% -0.5% 0.0% 1.7%

$

94,501

$

BUDGET HIGHLIGHTS 

There are no major variances in this budget.

STAFFING SUMMARY

Full Time Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

8 5.89 1.39

8 5.88 1.39

8 5.88 1.39

C-40 NOVA Parks FY 2017 Adopted Budget

FY 2016 APPROVED (FTE) 8 5.88 1.39

FY 2017 BUDGET (FTE) 8 5.88 1.39

BRAMBLETON GOLF COURSE ACCOUNT NUMBER 055 4210 4220 4320 4380 4400 4600 4610 4670 4641 4640, 4642, 4643

4650 4475 4510

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION BRAMBLETON GOLF COURSE REVENUES Driving Range Cart Rental Golf Club Rental Green Fees Golf Handicap Program Programmed Events Pull Cart Rental Shelter Reservations TOTAL USER FEES Retail - Alcoholic Beverages Retail - Food Retail - Pro Shop TOTAL RETAIL OPERATIONS Lessons Miscellaneous Revenue TOTAL OTHER REVENUE TOTAL REVENUES EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$89,971 210,895 2,477 881,187 5,512 142 2,616 6,500 1,199,300

$83,942 221,631 2,457 791,215 5,937 512 3,129 8,517 1,117,341

$86,000 210,000 2,500 890,000 6,000 500 3,500 7,500 1,206,000

$75,799 195,204 1,835 632,219 4,891 532 2,166 6,773 919,419

$92,000 225,000 2,500 885,000 6,000 500 3,000 9,000 1,223,000

70,839 88,774 60,161 219,774

63,341 77,023 54,393 194,757

65,000 90,000 60,000 215,000

47,621 62,229 42,415 152,265

70,000 85,000 60,000 215,000

28,022 0 28,022 $1,447,096

24,649 282 24,931 $1,337,029

20,000 0 20,000 $1,441,000

15,895 0 15,895 $1,087,578

20,000 0 20,000 $1,458,000

$474,108 144,296 43,769 69,018 3,163 128,388 1,961 864,703

$493,705 129,977 42,818 62,979 3,236 116,176 1,865 850,756

$466,762 157,047 47,813 80,677 3,332 123,692 1,704 881,028

$430,098 99,551 34,586 58,381 2,903 96,232 944 722,695

$476,411 157,423 48,580 75,346 3,402 123,867 1,707 886,736

5160 5138 5230 5260 5263 5570

Golf Cart Rental Beverage Cart Rental Gas and Diesel Golf Handicap Program Instructor Fees Uniforms TOTAL OPERATING COSTS

62,100 943 31,476 4,450 23,754 843 123,566

62,100 943 23,960 4,450 21,793 1,520 114,766

62,100 943 31,000 4,500 18,000 2,000 118,543

51,750 786 16,392 4,850 12,342 390 86,509

55,947 2,772 31,000 4,500 18,000 1,800 114,019

5180 5190 5240

Equipment/Vehicle Maintenance Facility Op. & Maintenance Golf Course Maintenance TOTAL MAINTENANCE COSTS

15,751 35,395 108,464 159,609

19,366 33,894 103,901 157,161

21,000 43,211 117,000 181,211

14,573 36,344 76,892 127,809

21,000 65,211 117,000 203,211

5265 5290

Insurance - Liquor Liability Insurance - Vehicle TOTAL INSURANCE

361 1,117 1,478

580 1,146 1,726

411 1,373 1,784

0 1,260 1,260

340 1,231 1,571

5521 5520, 5522 5530

Retail - Alcoholic Beverages Retail - Food Retail - Pro Shop TOTAL RETAIL OPERATIONS

21,499 40,729 43,820 106,047

17,983 34,858 40,826 93,667

19,500 36,000 42,000 97,500

9,115 32,617 23,871 65,602

21,000 34,000 42,000 97,000

5580-001 5580-004 5580-002 5580-008 5580-016

Telephone Water/Sewer Electricity Propane Gas Internet/Cable TOTAL UTLILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

3,087 120 28,200 34,399 4,036 69,842 $1,325,245 $121,851

2,841 25 27,883 23,635 5,013 59,397 $1,277,474 $59,556

3,472 0 30,000 23,000 4,490 60,962 $1,341,027 $99,973

3,782 0 18,637 15,053 2,964 40,435 $1,044,311 $43,268

3,472 0 30,000 23,000 4,490 60,962 $1,363,499 $94,501

C-41 NOVA Parks FY 2017 Adopted Budget

BRAMBLETON GOLF COURSE STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective membership program.

Objectives:  Conduct a minimum of (3) membership events.  Implement a consistent membership retention plan using a minimum of (2) strategies to reach customers before memberships expire.  On an annual basis, conduct a complete review of the membership program and benefits to identify areas that may be improved.  Develop SOP’s for tracking membership use and provide a minimum of (3) training opportunities to reinforce these SOP’s for staff.  Develop a defined membership marketing and promotional plan with at least (2) strategies for reaching new customers. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer.

Objectives:  Complete a bi-annual review of industry trends, pricing and standards with a focus on local competition.  Effectively promote the demand pricing model with at least two new marketing efforts.  Further develop a business plan that utilizes a minimum of (2) strategies to reach prospective league and tournament clients.  Review and update on an annual basis current customer outreach strategy using technology resources.  Utilize, at a minimum, (2) weekly posting on social media to retaining core golfers, attracting more occasional and beginning golfers.  Establish a minimum of (2) new cross-agency promotion and marketing efforts with other NOVA Parks golf courses. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Implement strategies and techniques developed by the Golf Committee to maintain a year round comprehensive programming calendar and schedule of events and activities.  Create a minimum of (3) new programming opportunities.  Schedule a minimum of (2) on-site clinics and classes to the general public.  Develop a minimum of (2) outreach programs with partner organizations such as the First Tee Program, PGA, LPGA or VSGA.  Refine goals, objectives and expectations for contracted golf instructors.  Develop a plan to increase annual Easter Egg Hunt and Holiday Breakfast attendance by 5%. Goal Four: Continue to improve all golf facilities and provide exceptional customer service.

Objectives:  Refine a master plan for consistent and targeted golf course and pro shop improvements.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Continue to develop an in-house audit program to annually evaluate the performance of seasonal and volunteer staff.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services.

Objectives:  Create appropriate purchasing and inventory guidelines for golf pro shop and conduct staff annual training on these guidelines  Evaluate current food and beverage operations and develop efficiencies and opportunities to increase revenues by 5%.  Provide a minimum of (2) training opportunities that focus on safe food handling and proper serving protocols.  Increase pro shop merchandise sales by 5% through better product selection and placement.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Six: Enhance and expand the event rental business.

Objectives:  Establish a minimum of (2) new cross-agency promotional and marketing efforts with other NOVA Parks event venues.  Develop a minimum of (2) new strategies to promote birthday party packages utilizing the pavilion.

C-42 NOVA Parks FY 2017 Adopted Budget

BRAMBLETON GOLF COURSE FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective membership program. Highlights  Swing into Spring, Fall for Golf and Member Guest Tournament.  Conducted a Heron Club Card Membership Drive.  Revamped the Heron Club Card offer. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer. Highlights  Worked with marketing consultant to grow database, social media base and promote daily play.  Hosted leagues during off peak times. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community. Highlights  Teaching professional conducted youth summer camps. Goal Four: Continue to improve all golf facilities and provide exceptional customer service. Highlights  Developed a course survey for patrons to give feedback on experience.  Continued to conduct mandatory customer service training.  Continuing to work on an in-house audit program for pro shop staff. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services. Highlights  Key Staff became Serv-Safe Certified.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

            

28,137 9,496 13,136 8,307 $1.60 $4.24 $38.45 $35.21 14 80 19 114 4,641

18 hole golf rounds (paid) 18 hole golf rounds (members) Power Cart Rentals Number of Driving Range buckets sold Per customer average on pro shop merchandise Per customer average on food & beverage Revenue per round of golf played Expense per round of golf played Number of social pavilion rentals Number of annual memberships sold Number of driving range memberships sold Number of Heron Club Cards sold Volunteer hours received

26,688 7,860 14,063 8,368 $1.57 $4.06 $38.70 $36.98 13 77 17 148 6,262

30,000 7,000 13,136 8,500 $1.62 $4.19 $38.95 $36.24 5 80 20 130 8,000

13,771 4,924 9,501 4,707 $1.69 $4.58 $42.77 $33.67 7 35 3 34 5,861

30,000 8,500 14,329 8,500 $1.56 $4.03 $37.87 $35.53 10 80 20 130 8,000

C-43 NOVA Parks FY 2017 Adopted Budget

BULL RUN REGIONAL PARK PROGRAM OVERVIEW Bull Run Regional Park, in western Fairfax County, opened in 1969 and, at approximately 1,500 acres, is the largest of the thirty Regional Parks. It protects portions of the flood plain of Bull Run, which is a main tributary to the Occoquan Water Reservoir. Bull Run’s fields accommodate groups for picnics, camping and special events. Forested trails for hiking and equestrian use are also offered. This park features one of the largest areas of bluebells in the region. Facilities include a 150-site family campground, two group camp areas, disc golf, bridle trails, scenic hiking trails, picnic tables, 10 picnic shelters, a corporate picnic pavilion, six soccer fields for tournament play, playground, and Boat/RV storage facilities.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

706,124 30,065 25,948 762,137

$

667,833 35,670 102,533 2,006 20,961 98,398 927,400

$

$

$

(165,263) $

FY 2017 BUDGET

742,700 37,000 23,000 802,700

$

701,278 26,250 102,000 2,402 18,500 107,600 958,030

$

$

$

(155,330) $

% CHANGE 2016-2017

747,700 35,000 23,600 806,300

0.7% -5.4% 2.6% 0.4%

669,813 26,150 102,000 2,462 17,500 107,600 925,524

-4.5% -0.4% 0.0% 2.5% -5.4% 0.0% -3.4%

(119,224)

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 7 4.05 2.33

FY 2014 APPROVED (FTE) 7 4.05 2.33

C-44 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 7 3.99 2.30

FY 2016 APPROVED (FTE) 7 3.99 2.30

FY 2017 BUDGET (FTE) 7 5.03 2.30

BULL RUN REGIONAL PARK ACCOUNT NUMBER 070 4095 4100 4421 4470 4670 4600, 4690 4045 4675, 4080 4230 4500

ACCOUNT DESCRIPTION BULL RUN REGIONAL PARK REVENUES Cabin Rentals Camping Fees Inflatable Play Feature Laundry Shelter Reservations Programmed Events Athletic Field Use Fees Boat/RV Storage Entrance Fees Disc Golf TOTAL USER FEES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$47,487 350,385 100 4,288 88,979 110 6,910 125,852 49,592 1,226 674,929

$53,864 334,471 0 3,952 104,054 1,357 6,055 145,382 54,318 2,672 706,124

$70,000 365,000 0 5,000 115,000 1,700 7,000 125,000 50,000 4,000 742,700

$72,346 359,641 0 3,766 64,346 4,190 9,203 111,633 30,173 1,869 657,166

$70,000 375,000 0 5,000 110,000 1,700 7,000 125,000 50,000 4,000 747,700

30,579 1,735 32,314

29,285 780 30,065

35,000 2,000 37,000

21,503 0 21,503

35,000 0 35,000

4640, 4661 4790

Retail Operations (Includes Wtr Trail Maps) Vending Machine Operation TOTAL RETAIL OPERATIONS

4255,4601 4510 4636

Firewood/Propane Miscellaneous Revenue Rental Device Commission TOTAL OTHER REVENUE TOTAL REVENUES

21,355 2,711 600 24,666 $731,909

22,888 2,461 600 25,948 $762,137

22,000 0 1,000 23,000 $802,700

20,233 1,989 275 22,497 $701,166

23,000 0 600 23,600 $806,300

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$319,167 148,411 34,571 42,408 2,324 91,192 1,736 639,810

$344,588 146,868 36,403 46,984 2,461 88,977 1,554 667,833

$364,739 141,465 38,798 55,492 2,604 96,656 1,524 701,278

$306,000 116,254 30,474 36,965 2,119 68,860 988 561,660

$343,248 146,302 37,524 49,482 2,451 89,245 1,562 669,813

33,541 31 1,620 35,192

34,153 861 656 35,670

24,000 750 1,500 26,250

10,289 1,131 1,201 12,621

24,000 750 1,400 26,150

26,596 86,238 112,834

29,213 73,320 102,533

27,000 75,000 102,000

20,417 60,016 80,433

27,000 75,000 102,000

1,955 1,955

2,006 2,006

2,402 2,402

2,204 2,204

2,462 2,462

5010 5020 5030 5040 5060 5050 5070 5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520, 5537 5586

Retail Operations Vending Machines TOTAL RETAIL OPERATIONS

21,690 0 21,690

20,961 0 20,961

17,500 1,000 18,500

14,540 0 14,540

17,500 0 17,500

5580-001 5580-002 5580-004 5580-008 5580-016

Telephone Electricity Water/Sewer Propane Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

2,950 57,183 27,169 14,557 2,485 104,344 $915,824 ($183,915)

2,977 59,914 16,203 16,821 2,483 98,398 $927,400 ($165,263)

3,500 62,000 25,000 14,500 2,600 107,600 $958,030 ($155,330)

2,682 44,799 6,887 10,630 2,400 67,399 $738,857 ($37,692)

3,500 62,000 25,000 14,500 2,600 107,600 $925,524 ($119,224)

C-45 NOVA Parks FY 2017 Adopted Budget

BULL RUN REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience. Objectives:  Conduct a minimum of (2) annual public outreach opportunities to facilitate maintenance and beautification projects within the park.  Develop a written plan that prioritizes improvements to existing park structures.  Maintain a minimum of (5) community partnerships.  Continue to implement plan to preserve a sustainable park trails network by conducting a minimum of (2) volunteer work days. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community. Objectives:  Create and implement a minimum of (2) interpretive programs that attract community participation.  Host a minimum of (2) special events or programs.  Offer a minimum of (3) naturalist led programs. Goal Three: Develop and enhance best practices to provide a quality customer experience. Objectives:  Develop a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement the strategies and training techniques developed by the customer Service Committee.  Implement an in-house audit program to evaluate the performance of all seasonal staff annually.  Establish a minimum if (2) new cross-agency promotion and marketing efforts across all NOVA Park facilities. Goal Four: Develop and refine strategies to attract and serve park users. Objectives:  Develop a minimum of (2) new marketing strategies to promote rental shelters.  Develop a plan to improve and promote better access to the Occoquan Water Trail.  Maintain Boat and RV lots at 95% capacity. Goal Five: Provide a superior family camping experience. Objectives:  Continue to implement a year round comprehensive programming calendar and schedule of events and activities.  Take part in a minimum of (2) outreach events.  Develop a minimum of (2) new programs to engage campground customers.  Increase camp store retail sales by 5% though better product selection and placement.  Develop a 5 year plan for consistent and continued campground development.

C-46 NOVA Parks FY 2017 Adopted Budget

BULL RUN REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Conducted CHS trail cleanup day  Conducted Isaac Walton trail cleanup day  Hosted Boy scouts trail clean up  Partnered with the Virginia Bluebird Society  Partnered with Clifton Horse Society Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Created and implemented an interpretive program utilizing the Civil War huts.  Hosted (4) special event programs.  Offered (4) naturalist led programs. Goal Three: Develop and enhance best practices to provide a quality customer experience. Highlights  Hosted (2) customer service training sessions for our staff  Developed a system that implements effective recruitment and retention strategies for qualified staff.  Created an in-house audit program to evaluate the performance of seasonal staff. Goal Four: Develop and refine strategies to attract and serve park users. Highlights  Maintained Boat and RV lots at 95% capacity. Goal Five: Provide a superior family camping experience. Highlights  Implemented a year round comprehensive programming calendar and schedule of events and activities.  Participated in the Camping and RV Expo.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

       

Number of non –jurisdiction vehicle entries Number of nightly camping rentals Number of group campers Boat/RV storage usage (expanded to 208 capacity) Number of picnic shelter rentals Number of cabin rentals Number of pavilion rentals Volunteer hours received

7,822 9,461 2,062 208 600 849 16 11,026

8,367 8,963 N/A 208 702 814 N/A 7,689

8,000 10,000 2,000 208 740 1,000 30 7,000

3,926 5,748 N/A 208 307 499 N/A 4,676

8,000 10,000 2,000 208 700 1,000 30 10,000

C-47 NOVA Parks FY 2017 Adopted Budget

ATLANTIS WATERPARK AT BULL RUN PROGRAM OVERVIEW Within NOVA Parks largest park, Atlantis Waterpark offers unique attractions for all ages. A large Atlantis themed interactive play element features a large dumping bucket, slides, and a multitude of other sprays and water play features. The main pool boasts two 200 foot body flume waterslides, and an island play feature with slides. The wading pool includes a slide and a number of water geysers in and out of the pool. A large sand play area with diggers and buried treasure completes the experience.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

354,353 130,057 810 485,219

$

$

$

167,910 56,581 40,646 13,114 278,251

$

206,968

$

$

FY 2017 BUDGET

371,350 129,000 500,350

$

$

$

188,674 56,828 52,000 16,347 313,849

$

186,501

$

% CHANGE 2016-2017

383,350 144,000 527,350

3.2% 11.6% 5.4%

$

193,210 56,828 58,000 16,500 324,538

2.4% 0.0% 11.5% 0.9% 3.4%

$

202,812

$

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 0 8.16

0 0 8.41

0 0 8.60

0 0 8.75

0 0 9.01

C-48 NOVA Parks FY 2017 Adopted Budget

ATLANTIS WATERPARK AT BULL RUN ACCOUNT NUMBER 080 4550 4560 4570 4490 4580

ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

ATLANTIS WATERPARK at BULL RUN REVENUES Admissions Discount Passes Group Admissions Locker Rental Waterpark Passes TOTAL USER FEES

$263,161 0 64,040 0 16,281 343,481

$268,903 36 69,839 0 15,574 354,353

$269,000 0 80,000 350 22,000 371,350

$227,583 0 54,087 624 10,477 292,771

$285,000 0 80,000 350 18,000 383,350

113,092 3,326 116,418

127,950 2,106 130,057

125,000 4,000 129,000

103,429 1,668 105,097

140,000 4,000 144,000

4640 4660

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

4482

Lifeguard Training Fees TOTAL OTHER REVENUE TOTAL REVENUES

1,040 1,040 $460,940

810 810 $485,219

0 0 $500,350

1,020 1,020 $398,887

0 0 $527,350

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$153,099 11,712 1,891 166,702

$154,554 11,823 1,532 167,910

$173,973 13,309 1,392 188,674

$126,921 9,652 1,527 138,100

$178,156 13,629 1,425 193,210

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

0 59,352 59,352

(304) 56,885 56,581

0 56,828 56,828

0 40,988 40,988

0 56,828 56,828

Retail Operations

36,496

40,083

50,000

35,830

56,000

Swim Merchandise TOTAL RETAIL OPERATIONS

502 36,998

564 40,646

2,000 52,000

(100) 35,730

2,000 58,000

Telephone Electricity Cable/Internet TOTAL UTILITIES TOTAL EXPENSES

319 13,344 1,045 14,708 $277,760

319 11,752 1,044 13,114 $278,251

500 14,500 1,347 16,347 $313,849

857 9,250 1,563 11,670 $226,489

500 14,500 1,500 16,500 $324,538

OPERATING INCOME (LOSS)

$183,180

$206,968

$186,501

$172,399

$202,812

5020 5030 5070

5180 5190

5520, 5536, 5538 5535

5580-001 5580-002 5580-016

C-49 NOVA Parks FY 2017 Adopted Budget

ATLANTIS WATERPARK AT BULL RUN STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Objectives:  Update and refine annually the marketing plan to increase annual pass sales both in and out of season.  Continue to refine the system that streamlines the purchasing process.  Develop a system that implements consistent membership retention and referral strategies.  Incorporate a minimum of (4) membership incentives per season.  Conduct an annual review of the membership program and benefits to identify areas that may be improved.  Implement a plan to track passholder visitation and ensure that all passholders have their picture taken. Goal Two: Remain a leader in the field of aquatic safety. Objectives:  Maintain a NASCO Gold Standard certification.  Continue to improve group safety standards and procedures.  Refine a system for effective recruitment and retention of qualified staff.  Develop and implement a “manager in training” program for incoming WSO’s, Pool Managers, and Concession Supervisors.  Refine orientation and in-service training techniques for all positions. Goal Three: Optimize programming and facility usage to increase revenues. Objectives:  Create a new birthday area to increase birthday sales and implement a range of birthday party options.  Refine and implement a plan to maximize off peak visitation.  Implement a plan to increase off peak visitation through special promotional and sales opportunities.  Continue and increase cross promotion of park activities to waterpark users. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Objectives:  Evaluate current food and beverage operations and develop (4) new efficiencies and opportunities for maximizing revenues.  Ensure staff maintains Food, Beverage compliance through a measurable training and certification system.  Create a minimum of (3) menu options that can be purchased by groups.  Implement an effective inventory management system to reduce waste.  Increase swim merchandise sales by 5% by expanding the scope of retail operations to include better product placement, more diverse products and increasing stock. Goal Five: Enhance the overall quality of the customer experience. Objectives:  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Develop and implement a plan to continue and expand facility theming.  Create a mechanism that allows at least (2) new opportunities to receive consistent customer feedback.  Develop and implement a script to be used for phone and in-person dialogue for attendants to help with customer service and the upselling of products.  Implement strategies and training techniques developed by the Customer Service Committee. C-50 NOVA Parks FY 2017 Adopted Budget

ATLANTIS WATERPARK AT BULL RUN FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Highlights  Held the annual Big Chill sale, gaining about 20 memberships in the off season.  Planned new incentives to initiate for the 2016 swim season to increase member retention. Goal Two: Remain a leader in the field of aquatic safety. Highlights  Maintained NASCO gold rating.  Host the aquatics holiday party in an effort to retain and hire and gain referrals for new employees.  Staff members completed NASCO Safety School training. Goal Three: Optimize programming and facility usage to increase revenues. Highlights  Created a group mailer to send to both new and returning groups to gain interest.  Visited potential group customers in person throughout the area.  Held special promotional days each week. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Highlights  Employees obtained Serv-Safe certification.  Working with Capital and Planning department on concessions and admissions renovations to be completed for 2016 swim season. Goal Five: Enhance the overall quality of the customer experience. Highlights  Employee incentive plan implemented.  Customer Service training attended.  Developed SOP’s for Active Network procedures.  Ensured all waterpark staff received customer service orientation as well as update trainings.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

     

Number of general admissions Number of youth group participants Number of Annual Waterpark Passes sold Number of birthday party participants Number of birthday parties Average amount customers spent on food, beverages & retail

35,649 9,918 196 1,012 53 $2.49

34,151 13,976 190 760 57 $2.69

36,000 13,000 250 1,000 60 $2.57

24,369 11,225 21 533 29 $2.91

37,000 13,000 216 1,300 81 $2.81

C-51 NOVA Parks FY 2017 Adopted Budget

BULL RUN SPECIAL EVENTS CENTER PROGRAM OVERVIEW The Bull Run Special Events Center includes a fenced-in area for programmed events that features a stage, electricity, water and a ticket booth. The Center has a 10,000 person capacity in an open air amphitheater and has grass parking areas for approximately 5,000 vehicles. Festivals, concerts, and large events are common, but the Center also hosts athletic, charity, and educational events.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

147,145 80,426 227,571

$

$

$

67,779 56,355 18,809 1,044 143,986

$

83,585

$

$

FY 2017 BUDGET

155,000 57,500 212,500

$

$

$

62,022 45,200 17,000 1,044 125,266

$

87,234

$

% CHANGE 2016-2017

155,000 52,500 207,500

0.0% -8.7% -2.4%

$

69,963 41,700 18,000 1,044 130,707

12.8% -7.7% 5.9% 0.0% 4.3%

$

76,793

$

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.50 0 .70

.50 0 .70

.50 0 .70

.50 0 .70

.50 0 .75

C-52 NOVA Parks FY 2017 Adopted Budget

BULL RUN SPECIAL EVENTS CENTER ACCOUNT NUMBER 075 4124

ACCOUNT DESCRIPTION BULL RUN SPECIAL EVENTS CENTER REVENUES Center Rental

4600

Programmed Events TOTAL USER FEES

4510 4821 4820

Miscellaneous Revenue Equipment Rental NVRPA Equipment Rental TOTAL OTHER REVENUE TOTAL REVENUES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$135,984 0 135,984

$147,145 0 147,145

$135,000 20,000 155,000

$84,926 0 84,926

$135,000 20,000 155,000

0 44,884 8,050 52,934

2,730 70,496 7,200 80,426

0 50,000 7,500 57,500

5,400 41,472 9,340 56,212

0 45,000 7,500 52,500

$188,918

$227,571

$212,500

$141,137

$207,500

$32,020 14,940 3,481 4,033 222 9,190 130 64,015

$32,290 18,360 3,723 4,656 233 8,380 137 67,779

$33,660 15,332 3,748 0 240 8,920 123 62,022

$28,668 17,006 3,136 7,874 211 6,975 55 63,925

$34,533 16,127 3,876 6,072 247 8,979 129 69,963

52,425 1,200 0 2,730 0 56,355

35,000 0 10,000 0 200 45,200

34,495 0 0 0 0 34,495

31,500 0 10,000 0 200 41,700

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5186 5470 5490

Equipment Rental Production Costs Programs & Promotions

5410 5570

Miscellaneous Event Expense Uniforms TOTAL OPERATING COSTS

31,742 440 0 0 200 32,382

5190

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

18,793 18,793

18,809 18,809

17,000 17,000

13,132 13,132

18,000 18,000

26 1,045 1,070 $116,261

0 1,044 1,044 $143,986

0 1,044 1,044 $125,266

0 852 852 $112,405

0 1,044 1,044 $130,707

$72,658

$83,585

$87,234

$28,733

$76,793

5580-002 5580-016

Electricity Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-53 NOVA Parks FY 2017 Adopted Budget

BULL RUN SPECIAL EVENTS CENTER STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Enhance and expand the Center into a premier outdoor event site.

Objectives:  Develop and implement a business plan with a direct focus on selling and marketing the venue to prospective clients.  Host a minimum of (5) major events.  Host a minimum of (15) small events.  Develop and implement on an annual basis a plan for consistent site improvements.  Attract a minimum of (2) new events.  Create, organize and implement an internally managed special event.  Implement strategies and training techniques developed by the Customer Service Committee.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback which includes capturing visitor demographics.  Research and generate (5) new event sponsor and event management leads to potentially use to market the venue.

C-54 NOVA Parks FY 2017 Adopted Budget

BULL RUN SPECIAL EVENTS CENTER FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance and expand the Center into a premier outdoor event site.

Highlights  Through December 2015 have hosted 11 small events. (under $10,000 revenue)  Through December 2015 have hosted 5 major events. (over $10,000 revenue)  Through December 2015 have hosted 5 new events.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)



Total revenue of Special Events Center

$188,918

$227,571

$212,500

$98,776

$207,500

C-55 NOVA Parks FY 2017 Adopted Budget

BULL RUN LIGHT SHOW PROGRAM OVERVIEW The Bull Run Festival of Lights show has become a popular area tradition. The 2.5 mile drive through light show features all LED displays that boast more than 80,000 lights. Show themes include: Winter Wonderland, Toyland, Candy Land, and the Wizard of Oz. As the light show ends, guests have the option to visit the Winter Wonderland Holiday Village and enjoy such attractions as a 30 foot lighted holiday tree, fire pits for marshmallow roasting, pictures with Santa, a carnival, camel rides, rock wall, and an animated light show set to music.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

673,651 8,417 682,068

$

$

$

115,363 130,140 3,548 4,041 253,093

$

428,975

$

$

FY 2017 BUDGET

650,000 10,000 660,000

$

$

$

138,025 113,000 6,000 5,000 262,025

$

397,975

$

% CHANGE 2016-2017

698,000 10,000 708,000

7.4% 0.0% 7.3%

$

137,215 112,000 6,000 5,000 260,215

-0.6% -0.9% 0.0% 0.0% -0.7%

$

447,785

$

BUDGET HIGHLIGHTS Major variances in budget: 

The FY 17 Budget includes an increase in revenues due to actual FY 2016 revenue and a change in the pricing structure during FY 17.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.50 0 1.98

.50 0 2.87

.50 0 2.95

.50 0 3.21

.50 0 3.24

C-56 NOVA Parks FY 2017 Adopted Budget

BULL RUN LIGHT SHOW ACCOUNT NUMBER 078 4485 4655 4685 4694 4800

4640

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

BULL RUN LIGHT SHOW REVENUES Light Show Vehicle Entries Santa Pictures Programmed Events-Stampede Sponsorships Vendor Fees TOTAL USER FEES

$539,349 3,370 20 22,500 18,940 584,179

$626,414 7,822 11,492 1,300 26,623 673,651

$600,000 10,000 15,000 3,000 22,000 650,000

$717,065 10,894 15,479 0 57,904 801,342

$640,000 10,000 15,000 0 33,000 698,000

Retail Operations TOTAL RETAIL OPERATIONS TOTAL REVENUES

7,906 7,906 $592,085

8,417 8,417 $682,068

10,000 10,000 $660,000

6,530 6,530 $807,872

10,000 10,000 $708,000

$29,779 55,917 6,452 3,709 222 8,548 529 105,156

$32,290 62,765 7,158 4,054 233 8,380 485 115,363

$33,660 77,232 8,483 8,816 240 8,920 674 138,025

$28,031 64,908 6,810 4,701 211 6,975 479 112,115

$34,533 78,087 8,615 6,072 247 8,979 681 137,215

4,202 570 4,772

3,434 114 3,548

5,000 1,000 6,000

4,963 243 5,206

5,000 1,000 6,000

2,933 92,744 240 95,917

0 120,404 9,736 130,140

13,000 90,000 10,000 113,000

7,202 132,584 12,446 152,232

10,000 90,000 12,000 112,000

Electricity Propane TOTAL UTILITIES TOTAL EXPENSES

2,597 1,774 4,372 $210,217

2,451 1,590 4,041 $253,093

2,500 2,500 5,000 $262,025

1,923 0 1,923 $271,475

2,500 2,500 5,000 $260,215

OPERATING INCOME (LOSS)

$381,868

$428,975

$397,975

$536,397

$447,785

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5520 5539

Retail Operations Retail Santa Pictures TOTAL RETAIL OPERATIONS

5230 5470 5490

Gas & Diesel Production Costs Programs & Promotions TOTAL OPERATING COSTS

5580-002 5580-008

C-57 NOVA Parks FY 2017 Adopted Budget

BULL RUN LIGHT SHOW STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Provide a quality visitor experience through a unique annual event.

Objectives:  Develop an annual plan for consistent and continued event improvements.  Continue to revise and update on an annual basis the preventative maintenance, repair and rehabilitation plan for existing wireframes.  Create an operation, installation and take down manual.  Develop and implement a defined plan to increase off-peak and weekday visitation.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Establish a minimum of (2) new cross-agency promotion and marketing efforts across all NOVA Parks facilities and events.  Implement strategies and training techniques developed by the Customer Service Committee.  Draft a business manual to supplement NOVA Parks cash handling policies and procedures.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback which includes capturing visitor demographics.

C-58 NOVA Parks FY 2017 Adopted Budget

BULL RUN LIGHT SHOW FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Provide a quality visitor experience through a unique annual event.

Highlights  Online discounted sales during the first week of the show to encourage off peak visitation.  Increased fees on Saturdays in December to encourage weekday visitation.  All attendants attended customer service training.  Old Man Winter and Santa and Reindeer displays were refurbished and converted to 120V.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)



30,202

Number of light show vehicle entries

34,085

35,000

38,000

36,000

C-59 NOVA Parks FY 2017 Adopted Budget

BULL RUN SHOOTING CENTER PROGRAM OVERVIEW The Bull Run Shooting Center is a shotgun sports and archery facility located at Bull Run Regional Park, in Centreville. It offers Skeet (3 fields), Trap (3 fields), Wobble Trap, Wobble Extreme, 5-Stand, and a Sporting Clays field with 13 stations. The archery facility is an 18 lane, 25-yard range located inside the pro shop building. An outdoor archery facility is available on a limited basis in the summertime.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

800,352 347,680 92,340 1,240,372

$

$

$

395,315 333,121 39,650 573 263,990 19,116 1,051,765

$

188,607

$

$

FY 2017 BUDGET

780,000 370,000 80,000 1,230,000

$

$

$

434,455 286,400 40,328 686 255,800 18,756 1,036,425

$

193,575

$

% CHANGE 2016-2017

771,500 355,000 90,000 1,216,500

-1.1% -4.1% 12.5% -1.1%

$

460,917 284,650 40,328 615 245,100 19,600 1,051,210

6.1% -0.6% 0.0% -10.3% -4.2% 4.5% 1.4%

$

165,290

$

BUDGET HIGHLIGHTS Major variances in budget:

. There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

2 7.88 0

2 7.99 0

2 9.11 0

2 9.11 0

2 9.35 0

C-60 NOVA Parks FY 2017 Adopted Budget

BULL RUN SHOOTING CENTER ACCOUNT NUMBER 090 4040 4390 4745 4730 4670

ACCOUNT DESCRIPTION BULL RUN SHOOTING CENTER REVENUES Archery Target Fees Gun Rental Shooting Tournament Fees Target Sales Shelter Reservations TOTAL USER FEES

4010 4640

Ammunition Retail Operations TOTAL RETAIL OPERATIONS

4475 4495 4510

Lessons Memberships Miscellaneous Revenue TOTAL OTHER REVENUE TOTAL REVENUES

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5230 5490 5563 5564 5570

Gas and Diesel Programs and Promotions Shooting Tournament Targets Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520 5520-050

Retail Operations Ammunition TOTAL RETAIL OPERATIONS

5580-001 5580-002 5580-016

Telephone Electricity Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$26,716 61,494 60,813 597,665 0 746,688

$28,829 52,852 102,740 615,931 0 800,352

$30,000 60,000 60,000 630,000 0 780,000

$21,878 48,358 39,670 539,242 1,143 650,291

$30,000 55,000 60,000 625,000 1,500 771,500

329,173 84,102 413,275

262,725 84,954 347,680

290,000 80,000 370,000

206,173 51,004 257,177

270,000 85,000 355,000

82,501 0 2,520 85,021 $1,244,984

90,357 (475) 2,458 92,340 $1,240,372

80,000 0 0 80,000 $1,230,000

93,453 0 1,779 95,232 $1,002,699

90,000 0 0 90,000 $1,216,500

$119,896 231,708 26,730 13,838 848 34,322 2,224 429,566

$118,061 207,178 24,736 12,066 863 30,640 1,772 395,315

$125,602 225,618 26,935 20,201 897 33,285 1,917 434,455

$105,559 188,557 21,384 14,953 784 25,986 1,358 358,581

$130,613 236,559 28,155 28,693 933 33,959 2,004 460,917

3,592 0 31,958 287,632 334 323,516

3,441 0 71,021 257,979 680 333,121

4,000 0 30,000 252,000 400 286,400

1,062 218 16,486 159,062 356 177,185

4,000 250 30,000 250,000 400 284,650

11,636 28,672 40,308

13,947 25,703 39,650

15,000 25,328 40,328

10,290 18,487 28,777

15,000 25,328 40,328

558 558

573 573

686 686

630 630

615 615

76,163 245,442 321,605

60,462 203,528 263,990

52,800 203,000 255,800

68,109 110,045 178,154

56,100 189,000 245,100

1,605 15,830 1,913 19,349 $1,134,902

1,606 15,595 1,915 19,116 $1,051,765

1,500 15,000 2,256 18,756 $1,036,425

1,291 11,752 1,964 15,007 $758,334

1,600 16,000 2,000 19,600 $1,051,210

$110,082

$188,607

$193,575

$244,365

$165,290

C-61 NOVA Parks FY 2017 Adopted Budget

BULL RUN SHOOTING CENTER STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Develop a plan for consistent and continued site improvements, to include a 5-year preventative maintenance plan for the replacement of target machines.  Work closely with the friends group on their delivery of quality events and fundraising offering a minimum of (1) new Friends sponsored event.  Evaluate and improve communication with park visitors through signage reviews and updating informational kiosks monthly. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Offer a minimum of (1) new program and/or special event.  Maintain current and establish at least one new community partnership to expand public outreach and programming opportunities.  Host a minimum of (8) NSCA registered target events.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Ensure staff maintains all safety certifications through measurable training and reviews.  Develop a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Develop a system that identifies a minimum of (3) effective recruitment and retention strategies for qualified staff.  Create an in-house audit program to evaluate the performance of seasonal staff.  Establish a minimum of (2) cross-agency promotion and marketing efforts across all NOVA Parks facilities. Goal Four: Develop and refine strategies to attract and serve park users.

Objectives:  Host a minimum of (60) group outings that includes a minimum of (10) new clients.  Develop and implement a plan that utilizes a minimum of (2) new strategies to reach perspective league and tournament clients.  Create and maintain sales, purchasing and inventory guidelines for pro shop and conduct annual staff training on these guidelines.  Maintain a minimum of (1) in-house archery league. .

C-62 NOVA Parks FY 2017 Adopted Budget

BULL RUN SHOOTING CENTER FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Purchased new and replaced several old Sporting Clays machines.  Partnered with the Friends of BRSC to host two fundraiser tournaments.

Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Hosted Wobble Trap league and Super Sporter Tournament.  Held (9) registered target Sporting Clays tournaments.

Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  All staff attended level 1 customer service training. Goal Four: Develop and refine strategies to attract and serve park users.

Highlights  Hosted 44 corporate outings and 10 scout group events.  Maintained two archery leagues.

MEASURABLE RESULTS

       

Number of targets thrown (25 targets per round) Number of archery lane rentals Ammunition shotgun shell boxes (25 shells/box) Number of participants-Learn to Shoot Program Number of private shooting lessons Number of corporate outings Number of corporate outing participants Per round average on pro shop sales (including ammo)

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL (July-Dec 2015)

FY 2017 TARGET

1,877,750

2,005,655

2,400,000

1,361,355

2,300,000

6,355 44,502

7,006 34,374

7,200 37,000

4,930 19,460

7,200 34,000

2,077

1,981

3,200

1,014

3,200

316 49 784 $4.54

261 87 900 $4.34

375 85 700 $3.85

172 44 547 $3.16

375 85 700 $3.80

C-63 NOVA Parks FY 2017 Adopted Budget

BULL RUN MARINA PROGRAM OVERVIEW Bull Run Marina is located in the Bull Run-Occoquan watershed of Fairfax County and is part of the over 5,000 acres of watershed holdings, which help to safeguard the Occoquan Water Reservoir. It is also part of the Occoquan Water Trail. It is open to public boat launching for those who purchase a season pass and gate key. The amenities at Bull Run Marina include Kincheloe Fields, a soccer complex operated by the Southwestern Youth Association through an agreement with NVRPA. The 17.5 mile Bull Run-Occoquan Trail bisects the facility. The facility provides practice rowing facilities for high school crew clubs from Lake Braddock Secondary School and Westfield High School.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Maintenance Costs Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

3,209 11,135 14,344

$

$

$

8,881 9,666 2,219 20,766

$

(6,422) $

$

$

$

$

FY 2017 BUDGET

4,400 11,000 15,400

$

15,792 8,700 1,500 25,992

$

$

$

(10,592) $

% CHANGE 2016-2017

8,500 11,000 19,500

93.2% 0.0% 26.6%

19,005 7,500 1,500 28,005

20.3% -13.8% 0.0% 7.7%

(8,505)

BUDGET HIGHLIGHTS Major variances in budget:

. There are no major variances in this budget.

STAFFING SUMMARY

Full-Time – 2 positions split with Fountainhead & Sandy Run Parks Part -Time, Year Round Part -Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.20 0 0

.20 0 0

.20 0 0

.20 0 0

.20 0 0

C-64 NOVA Parks FY 2017 Adopted Budget

BULL RUN MARINA ACCOUNT NUMBER 060 4080 4673

4285

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$3,236 1,339 4,575

$2,903 306 3,209

$3,400 1,000 4,400

$2,158 1,646 3,803

$7,500 1,000 8,500

8,980 8,980 $13,555

11,135 11,135 $14,344

11,000 11,000 $15,400

8,240 8,240 $12,043

11,000 11,000 $19,500

EXPENSES Full-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$6,615 727 452 73 2,748 21 10,636

$4,887 777 467 76 2,659 16 8,881

$11,329 874 505 81 3,002 0 15,792

$5,997 782 685 67 2,694 8 10,233

$13,113 1,010 1,378 94 3,409 0 19,005

Equipment/Vehicle Maintenance Facility Op. & Maintenance Gate keys TOTAL MAINTENANCE COSTS

59 1,189 6,699 7,947

0 4,184 5,482 9,666

0 2,000 6,700 8,700

0 2,010 4,339 6,349

0 3,000 4,500 7,500

Telephone Electricity TOTAL UTILITIES

330 1,418 1,749

0 2,219 2,219

0 1,500 1,500

0 1,733 1,733

0 1,500 1,500

TOTAL EXPENSES

$20,331

$20,766

$25,992

$18,314

$28,005

OPERATING INCOME (LOSS)

($6,776)

($6,422)

($10,592)

($6,271)

($8,505)

ACCOUNT DESCRIPTION BULL RUN MARINA REVENUES Boat Storage Rowing Camps TOTAL USER FEES Miscellaneous Revenue TOTAL OTHER REVENUE TOTAL REVENUES .

5010 5030 5040 5060 5050 5070

5180 5190 5252

5580-001 5580-002

C-65 NOVA Parks FY 2017 Adopted Budget

BULL RUN MARINA STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Develop a plan to create and install interpretive point signage on the Bull Run/Occoquan Trail.  Establish and maintain a minimum of (3) community partnerships.  Refine the plan for consistent and continued site improvements.  Develop natural resource management and restoration plans focused on the preservation of native plant and animal species.  Develop strategy for hiking/equestrian trail restoration, development, and interpretation.

Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Develop a minimum of (2) public recreation or environmental programs.  Implement strategies and training techniques developed by the Customer Service Committee.

C-66 NOVA Parks FY 2017 Adopted Budget

BULL RUN MARINA FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Created and implemented a plan to extend the riparian buffer.  Developed a GPS based mapping system of the Bull Run/Occoquan Trail.  Developed a plan for improved park signage.  Maintained community partnerships with the Potomac Appalachian Trail Club, Clifton Horse Society, and the Friends of the Occoquan.  Created a facility evaluation spreadsheet used with monthly property inspections. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Developed a cohesive programming schedule with NOVA Parks Roving Naturalist.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

   

21 599 80 200

Number of crew boats stored Number of keys sold for boat launching Number of rowing camp participants Peak season(March-May) usage by rowers and coaches

21 580 80 200

21 550 80 200

25 135 60 0

26 550 80 200

C-67 NOVA Parks FY 2017 Adopted Budget

CAMERON RUN REGIONAL PARK PROGRAM OVERVIEW Cameron Run Regional Park features a deluxe 18-hole miniature golf course with water features and a nine-station batting cage, with the stations ranging from slow-pitch softball to very fast-pitch baseball. There is also a picnic shelter, which can accommodate 100 people. The park includes Lake Cook, a small fishing venue. Cameron Run Regional Park is located on Eisenhower Avenue on land leased from the City of Alexandria.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

137,731 4,265 219 142,215

$

320,064 3,744 27,603 573 1,054 353,038

$

$

$

(210,823) $

FY 2017 BUDGET

164,500 8,000 172,500

$

357,602 7,100 37,714 686 2,950 406,052

$

% CHANGE 2016-2017

156,000 9,500 165,500

-5.2% 18.8% -4.1%

$

331,970 5,600 36,414 615 3,550 378,150

-7.2% -21.1% -3.4% -10.3% 20.3% -6.9%

(233,552) $

(212,650)

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

3 0 4.95

3 0 4.95

3 0 4.95

3 0 4.85

3 0 4.85

C-68 NOVA Parks FY 2017 Adopted Budget

CAMERON RUN REGIONAL PARK ACCOUNT NUMBER 110 4670 4600 4060 4500

ACCOUNT DESCRIPTION CAMERON RUN REGIONAL PARK REVENUES Shelter Reservations Programmed Events Batting Cage Fees Miniature Golf TOTAL USER FEES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$19,666 0 60,988 74,007 154,660

$11,538 1,800 55,289 69,104 137,731

$17,000 $4,500 63,000 80,000 164,500

$8,611 1,568 42,543 46,872 99,594

$15,000 $3,000 63,000 75,000 156,000

1,203 5,116 6,319

1,419 2,846 4,265

3,000 5,000 8,000

2,876 3,046 5,923

4,500 5,000 9,500

4640 4790

Retail - Food Vending Machine Operation TOTAL RETAIL OPERATIONS

4510 4636

Miscellaneous Revenue Rental Device Commission TOTAL OTHER REVENUE TOTAL REVENUES

608 25 633 $161,613

219 0 219 $142,215

0 0 0 $172,500

0 0 0 $105,516

0 0 0 $165,500

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$164,675 68,233 17,286 23,052 1,172 47,270 990 322,678

$154,090 86,181 17,609 22,430 1,123 37,373 1,258 320,064

$162,431 91,168 19,466 39,435 1,160 43,044 897 357,602

$124,872 53,363 12,654 14,623 933 30,795 623 237,863

$159,538 91,361 19,259 18,294 1,139 41,480 899 331,970

6,482 300 6,781

3,530 214 3,744

6,500 600 7,100

2,269 743 3,012

5,000 600 5,600

1,346 25,744 27,091

2,562 25,041 27,603

4,300 33,414 37,714

2,575 24,576 27,151

3,000 33,414 36,414

558 558

573 573

686 686

630 630

615 615

4,064 951 5,015

(200) 1,255 1,054

1,200 1,750 2,950

464 825 1,289

1,800 1,750 3,550

7,460 132 7,592 $369,715

0 0 0 $353,038

0 0 0 $406,052

0 0 0 $269,945

0 0 0 $378,150

($208,102)

($210,823)

($233,552)

($164,429)

($212,650)

5010 5020 5030 5040 5060 5050 5070

5230 5570

Gas and Diesel Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520 5586

Retail - Food Vending Machines TOTAL RETAIL OPERATIONS

5580-002 5580-016

Electricity Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-69 NOVA Parks FY 2017 Adopted Budget

CAMERON RUN REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Create an improvement plan for the miniature golf course and batting cage.  Revise and implement guidelines and SOP’s for an overall park and facility maintenance program.  Implement an effective landscape improvement and maintenance plan. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Host a minimum of (5) quality special events or programs. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Implement a system to effectively recruit and retain qualified staff.  Implement an in-house audit program to evaluate the performance of seasonal staff.  Implement strategies and training techniques developed by the Customer Service Committee.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement an annual system that reviews marketing materials and public information.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Four: Develop and refine strategies to attract and serve park users. Objectives:  Develop an effective marketing strategy to promote shelter rentals.  Implement a plan to increase the sales of spring/fall parties.  Develop an effective marketing plan to increase miniature golf and batting cage sales.  Establish a plan to increase sales at Paradise Play.  Continue to expand food and retail plans for miniature golf and batting cage.

C-70 NOVA Parks FY 2017 Adopted Budget

CAMERON RUN REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parklands and facilities to provide a quality visitor experience.

Highlights  Implemented biweekly grounds maintenance and landscaping schedule.  Created checklists and year round plan for parkland management.  Contracted with a landscape company to provide pre-season cleanup and ongoing mowing.

Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Park hosted the annual Easter Egg Hunt, Golfing with Ghosts, Kid’s Fishing Day at Lake Cook, Cameron Run Rocks, and is home to the Girl Scout Cookie Distribution.

Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  Installed park branding kiosk to cross promote nearby NOVA Parks facilities.  Installed new netting at batting cages to provide quality experience for customers.  Staff participated in customer service trainings.  Incentive plan was established for the park staff. Goal Four: Develop and refine strategies to attract and serve park users.

Highlights  Expanded food options and increased sales at miniature golf and batting cages.  Shelter information is available on Active Network, allowing guests to reserve Shelter One on line.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 Target

FY 2016 ACTUAL

FY 2017 TARGET

(Jul-Dec 2015)

    

60,987 14,807 46 13 N/A

Batting cage rounds Miniature golf rounds Picnic shelter rentals Number of programmed events Number of park birthday party guests

49,200 10,026 36 10 280

60,000 15,500 36 8 350

24,282 5,487 30 5 160

56,250 15,000 40 20 350

C-71 NOVA Parks FY 2017 Adopted Budget

GREAT WAVES WATERPARK AT CAMERON RUN PROGRAM OVERVIEW Great Waves Waterpark at Cameron Run Regional Park features a 500,000 gallon wave pool as the focal point. This destination attraction caters to all ages with three flume waterslides, speed slides, a shallow play pool that features a rock wall with flowing waterslides, and a toddler pool. It also features a splash pad that offers tumbling buckets, bubblers, and water jets. Other amenities include a variety of food options from pizza to funnel cakes, and Cameron’s own Surf Side Ice Cream Shop. The Shark Shack offers visitors the opportunity to purchase souvenirs and other merchandise. Great Waves also includes Paradise Play, a 2,400 square foot interactive play feature. The Pipeline and Coral Reef Pavilions offer tented areas inside the pool complex that can accommodate guests by the hundreds for a day of food and fun. With onsite catering available, everything a group needs to host an event is right here.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

1,305,796 475,414 1,560 1,782,770

$

$

$

469,587 165,844 168,141 261,943 1,065,516

$

717,254

$

$

FY 2017 BUDGET

1,359,000 550,000 1,909,000

$

$

$

507,364 1,700 146,414 201,500 168,500 1,025,478

$

883,522

$

% CHANGE 2016-2017

1,375,500 550,000 1,925,500

1.2% 0.0% 0.0% 0.9%

$

505,262 1,700 146,414 201,500 156,000 1,010,876

-0.4% 0.0% 0.0% 0.0% -7.4% -1.4%

$

914,624

$

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

1 0 17.21

1 0 18.15

1 0 18.54

C-72 NOVA Parks FY 2017 Adopted Budget

FY 2016 APPROVED (FTE) 1 0 20.40

FY 2017 BUDGET (FTE) 1 0 20.60

GREAT WAVES WATERPARK AT CAMERON RUN ACCOUNT NUMBER 3-120 4550 4060 4093 4421 4490 4600 4570 4580 4670

4640,4652,4654 4660

4482

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$1,052,921 221 4,900 20,416 35 4,515 140,201 58,832 23,755 1,305,796

$1,117,500 0 6,500 20,000 1,000 4,000 130,000 55,000 25,000 1,359,000

$910,119 0 4,850 11,488 2,768 2,312 115,851 36,812 20,985 1,105,184

$1,125,000 0 6,500 20,000 5,000 4,000 135,000 55,000 25,000 1,375,500

460,827 25,336 486,163

458,606 16,809 475,414

525,000 25,000 550,000

389,130 16,596 405,726

525,000 25,000 550,000

1,180 1,180 $1,854,184

1,560 1,560 $1,782,770

0 0 $1,909,000

260 260 $1,511,170

0 0 $1,925,500

$45,112 353,135 22,081 6,003 325 12,949 2,853 442,458

$45,806 378,243 25,112 5,160 397 11,887 2,982 469,587

$50,406 397,511 34,266 8,227 360 13,358 3,236 507,364

$48,373 300,743 16,180 6,777 347 10,386 2,396 385,202

$45,789 400,995 34,179 8,802 327 11,905 3,264 505,262

70 127 197

0 0 0

1,500 200 1,700

0 191 191

1,500 200 1,700

ACCOUNT ACTUAL DESCRIPTION FY 2014 GREAT WAVES WATERPARK at CAMERON RUN REVENUES Admissions $1,125,025 Batting Cage Fees 0 Cabana Rental 6,275 Play Features 20,039 Locker Rental 2,164 Programmed Events 2,956 Group Admissions 129,911 Waterpark Passes 54,821 Shelter Reservations 25,650 TOTAL USER FEES 1,366,840 Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS Lifeguard Training Fees TOTAL OTHER REVENUE TOTAL REVENUES EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5490 5570

Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

2,078 155,493 157,571

493 165,351 165,844

2,000 144,414 146,414

256 97,326 97,583

2,000 144,414 146,414

Retail Operations

128,534

152,801

189,000

185,430

189,000

Swim Merchandise TOTAL RETAIL OPERATIONS

12,060 140,594

15,340 168,141

12,500 201,500

9,475 194,904

12,500 201,500

Telephone Electricity Water/Sewer Propane Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

830 39,926 116,066 0 9,796 166,617 $907,437 $946,747

3,076 52,840 197,138 819 8,069 261,943 $1,065,516 $717,254

3,500 55,000 100,000 0 10,000 168,500 $1,025,478 $883,522

2,818 50,265 136,874 643 6,592 197,192 $875,073 $636,097

3,500 60,000 80,000 2,500 10,000 156,000 $1,010,876 $914,624

5520, 5536 5538 5535

5580-001 5580-002 5580-004 5580-008 5580-016

C-73 NOVA Parks FY 2017 Adopted Budget

GREAT WAVES WATERPARK AT CAMERON RUN STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Objectives:  Update and refine annually a marketing plan to increase pass sales both in and out of season.  Continue to refine a system that streamlines the purchasing process.  Develop a system that implements consistent membership retention and referral strategies.  Incorporate a minimum of (4) membership incentives per season.  Conduct an annual review of the membership program and benefits to identify areas that may be improved.  Implement a plan to track passholder visitation and ensure all passholders have their picture taken.  Develop a Friends of Cameron Run group. Goal Two: Remain a leader in the field of aquatic safety. Objectives:  Maintain a NASCO Gold Standard certification.  Continue to improve group safety standards and procedures.  Refine the system for effective recruitment and retention of qualified staff.  Refine orientation and in-service training techniques for all positions. Goal Three: Optimize programming and facility usage to increase revenues. Objectives:  Refine marketing and operations plan to continue to increase the sales of parties and additional services.  Implement a plan to increase off peak visitation through special promotional and sales opportunities.  Refine and implement a plan to maximize weekday group participation.  Continue and increase cross promotion of park activities to waterpark users. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Objectives:  Evaluate current food & beverage operations and develop efficiencies and opportunities for maximizing revenues.  Develop a plan to increase sales at Surfside Pizza and Soft Serve including a detailed marketing and operations plan.  Ensure staff maintains Food, Beverage and Alcohol Compliance through a measurable training and certification system.  Implement group food & beverage options and develop a marketing plan.  Implement an effective inventory management system to reduce waste.

Goal Five: Enhance the overall quality of the customer experience. Objectives:  Cultivate a superior customer experience with the delivery of at least (3) quality in-house or outside training opportunities that focus on customer service for the front line employee.  Continue and expand facility theming, ensuring continuity.  Create a mechanism to receive, evaluate, and implement consistent customer feedback.  Refine guidelines and SOP’s for an overall facility maintenance program.  Implement strategies and training techniques developed by the Customer Service Committee. C-74 NOVA Parks FY 2017 Adopted Budget

GREAT WAVES WATERPARK AT CAMERON RUN FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program.

  

Highlights Aquatics Team implemented a successful off-season Big Chill sale, evaluated the benefits to passholders, and developed a plan for spring and summer sales techniques. Active Network has allowed for a streamlined, on-line process for selling annual waterpark passes. Standard Operating Procedures have been developed for all aquatic functions in Active Network.

Goal Two: Remain a leader in the field of aquatic safety.

  

Highlights Installation of new Splash Pad surfacing to reduce risk of injuries and maintain high safety standards. Implemented standardized scheduling practices. Maintained NASCO Gold Standard certification.

Goal Three: Optimize programming and facility usage to increase revenues.

  

Highlights Implemented specialty promotional days to increase visitation during off peak days and times Developed and implemented strategies to maximize group participation, including increasing the group database, tracking group sales monthly, and sending an eblast to the database. Coordinated with Meadowlark Gardens Manager to develop and implement a planting plan.

Goal Four: Enhance the customer experience by providing superior food, beverage and retail services.

 

Highlights Opened Surfside Pizza and Soft Serve mid- season. Designed and installed new displays for easier access to items in retail store.

Goal Five: Enhance the overall quality of the customer experience.

     

Highlights Added elements to entrance to match waterpark theming and streamline the bag check process. Surveyed nearly 800 customers to obtain feedback on future park improvements. Developed a stylized park map to highlight locations of all facility features. Revised winterization manual and SOPs to ensure smooth start up. New themed height signs installed at entrance and slides. Employee incentive plan was implemented for all waterpark staff. Rewards were given at certain levels and progress was tracked through a sticker board.

MEASURABLE RESULTS * Methodology is in process of being refined for more accurate future information on waterpark pass entries.         

General admissions Youth group participants Annual Waterpark Passes sold Annual Waterpark Pass entries* Group shelter rentals Birthday parties Birthday participants Paradise Play admissions Average amount customers spent on food, beverages and retail

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

(Jul-Dec 2015)

85,783 11,826 870 2,147 26 124 2,532 3,721 $4.85

92,399 12,040 649 N/A 34 129 1,313 3,867 $4.52

80,000 12,000 600 3,000 45 140 2,500 2,500 $5.75

64,116 10,314 155 N/A 30 101 2,100 1,663 $5.45

85,000 12,500 675 2,200 45 140 2,500 2,500 $5.60

C-75 NOVA Parks FY 2017 Adopted Budget

CATERING AND EVENT SERVICES PROGRAM OVERVIEW Catering and Event Services provides food and beverage options for corporate and social catering events throughout NOVA Parks, primarily Great Waves at Cameron Run, Algonkian Park and the Barn at Bull Run. Catering services will continue to be offered at all sites with primary concentration on large corporate picnics. Event planning and inflatable rentals are offered to groups. Catering services also provides support for special events held by parks throughout the year.

REVENUE & EXPENSE SUMMARY

REVENUE BY SOURCE Other Revenue Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

FY 2015 ACTUAL

FY 2016 BUDGET

FY 2017 BUDGET

20,235 315,942 336,177

25,000 340,000 365,000

18,000 350,000 368,000

-28.0% 2.9% 0.8%

3.3% -30.4% 29.2% 28.8% 0.6% 0.0% 0.9%

$

$

$

118,926 17,868 16,961 1,932 117,849 2,245 275,780

$

60,397

$

$

$

146,557 22,850 12,000 2,419 108,800 1,800 294,426

$

151,393 15,900 15,500 3,115 109,500 1,800 297,208

$

70,574

$

70,791

% CHANGE 2016-2017

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY

Full Time Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

1 1.68 0

1 1.70 0

1 2.07 0

1 2.28 0

1 2.28 0

C-76 NOVA Parks FY 2017 Adopted Budget

CATERING AND EVENT SERVICES ACCOUNT NUMBER 125

ACCOUNT DESCRIPTION CATERING AND EVENT SERVICES REVENUES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

4820 4821 4822

NVRPA Equipment Rental Equipment Rental Contract Empl/NVRPA Event Staffing TOTAL OTHER REVENUE

1,568 9,323 8,749 $19,640

694 12,306 7,235 $20,235

1,500 15,000 8,500 $25,000

1,350 5,560 4,837 $11,747

1,500 8,000 8,500 $18,000

4200 4115 4682

Catering Food Truck Catering-Great Blue Heron Service Charge Retail - Alcoholic Beverages TOTAL RETAIL OPERATIONS TOTAL REVENUES

0 249,368 $8,219 24,636 282,223 $301,863

19,737 250,034 $19,020 27,151 315,942 $336,177

25,000 275,000 $12,000 28,000 340,000 $365,000

22,749 170,035 $15,816 23,569 232,170 $243,917

25,000 275,000 $20,000 30,000 350,000 $368,000

$45,688 35,971 6,188 4,387 324 13,113 413 106,084

$48,655 45,094 7,109 4,596 349 12,628 494 118,926

$52,620 65,044 9,001 4,996 376 13,944 576 146,557

$44,129 35,734 5,832 3,923 371 10,844 448 101,282

$56,592 65,055 9,306 4,746 404 14,714 576 151,393

4640,4641 4647

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5146 5230 5186 5412 5570

Contract Employment Gas and Diesel Equipment Rental Miscellaneous Catering Expense Uniforms TOTAL OPERATING COSTS

0 7,719 7,723 11 168 15,622

0 6,290 11,458 0 120 17,868

900 9,000 12,750 0 200 22,850

0 3,389 4,803 0 40 8,232

900 8,000 6,800 0 200 15,900

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

589 10,243 10,831

3,064 13,897 16,961

2,000 10,000 12,000

1,597 10,677 12,274

2,500 13,000 15,500

5265 5290

Insurance - Liquor Liability Insurance - Vehicle TOTAL INSURANCE

4,807 558 5,366

1,072 860 1,932

1,732 686 2,419

1,062 945 2,007

2,500 615 3,115

5520 5521 5200

Retail -Food Retail - Alcoholic Beverages Catering Food Truck TOTAL RETAIL OPERATIONS

79,588 1,080 0 80,668

105,008 6,479 6,362 117,849

90,000 9,800 9,000 108,800

54,404 0 10,817 65,221

90,000 10,500 9,000 109,500

5580-008

Propane TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

83 83 $218,654 $83,209

2,245 2,245 $275,780 $60,397

1,800 1,800 $294,426 $70,574

1,522 1,522 $190,538 $53,380

1,800 1,800 $297,208 $70,791

C-77 NOVA Parks FY 2017 Adopted Budget

CATERING AND EVENT SERVICES STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Enhance and expand Catering and Event Services into a premier catering and event business. Objectives:  Continue to refine and implement marketing plan for corporate and special event catering.  Increase client leads of the Catering and Event Services through a minimum of (2) new and innovative promotional programs.  Continue to conduct bi-annual review of all distributors/suppliers to determine best pricing and service.  Update and revise various menu offerings to ensure pricing margins are in line with established pricing.  Continue to track expenses and part-time labor as part of an internal cost analysis system.  Refine standard ordering guidelines to ensure expense controls and maximization of revenue.  Review and refine guidelines and SOP’s for training catering and food truck staff. Refine training orientation program to ensure all staff members are trained in the various areas of catering.  Oversee in-house food service & safety certification programs.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Initiate a focused effort to consistently promote the Great Blue Heron Catering brand at all park facilities and events.  Continue to consistently review menu and add on service options.  Continue to refine plan to increase the service potential of the Park Street Eats Food Truck, including a minimum of (2) large scale special events within the Bull Run Special Event Center and a minimum of (30) retail events within the NOVA Parks system.

C-78 NOVA Parks FY 2017 Adopted Budget

CATERING AND EVENT SERVICES FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance and expand Catering and Event Services into a premier catering and event business. Highlights  Refined and implemented marketing plan for the Catering and Event Services Department, which included a combination of mailers, email correspondence, website, letters and promotional material.  New promotional programs have included discounted catering rates for Algonkian Shelter 1 and Occoquan Shelter 4 and new food truck menus for upscale add-on services.  Compared pricing of current food service vendor to bids from other food service distributors, as well as Costco and Restaurant Depot.  Updated and revised all catering offerings to ensure pricing margins are in line with the established budget.  Continued to track expenses and part time labor as part of an internal cost analysis system.  Developed standard ordering guidelines to ensure expense controls and maximization of revenue.  Implemented various SOP guidelines for the training of catering staff and food truck staff. Developed an orientation program to ensure all members were trained in these guidelines.  Continued to hold in house training programs for Serv-Safe and TIPs alcohol training.  Have explored additional office presence during the busy catering months for additional administrative support. Key staff have been trained to supervise smaller scale catering events.  The Great Blue Heron brand has been included in all menus that are online and sent via email to potential clients. Explored new catering uniforms which would include the Great Blue Heron Catering logo.  Continued to consistently review catering menus and add-on service options.  Continue to increase client database.  Developed special events food truck menus for the Bull Run Special Event Center. Developed new food truck add-on services for corporate catering and wedding events. Implemented a food truck request form for the parks to use for special event requests.  Developed catering and alcohol menus for catered wedding events at Aldie Mill and Carlyle House.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

     

Number of catered events Number of people provided catering and retail services Number of Food Truck events Amount of catering shelter revenue Amount of catering admission revenue Days of food truck service (not incl. special events)

123 22,200

111 18,951

138 26,250

76 13,059

140 26,000

N/A $22,540 $32,559 N/A

7 $31,122 $48,279 54

5 $35,000 $50,000 40

3 $26,865 $33,526 30

5 $38,000 $52,000 40

C-79 NOVA Parks FY 2017 Adopted Budget

CARLYLE HOUSE HISTORIC PARK PROGRAM OVERVIEW Carlyle House in Old Town Alexandria is operated as an historic house museum open to the public Tuesday through th Sunday. Tours, exhibits, and other programs interpret the life and times of John Carlyle in the 18 Century. The garden and grounds are open to the general public on a daily basis and the house and grounds are available for private rentals. The museum is accredited by the American Association of Museums. The museum supports tourism in the City of Alexandria, given that a large percentage of visitors come from outside the DC Metro area. Amenities include a gift shop featuring items that relate to the educational mission of the site. NOVA Parks owns the historic bank building adjacent to the Carlyle House.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

72,739 10,457 7,469 90,665

$

241,430 8,182 24,550 6,784 21,208 302,154

$

$

$

(211,489) $

FY 2017 BUDGET

78,000 13,000 7,476 98,476

$

254,807 9,075 25,828 7,540 19,300 316,550

$

$

$

(218,074) $

% CHANGE 2016-2017

89,200 11,000 7,476 107,676

14.4% -15.4% 0.0% 9.3%

262,641 10,575 25,828 6,380 20,180 325,604

3.1% 16.5% 0.0% -15.4% 4.6% 2.9%

(217,928)

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

2 2.77 0

2 2.77 0

2 2.77 .04

2 2.72 .05

2 2.36 .05

C-80 NOVA Parks FY 2017 Adopted Budget

CARLYLE HOUSE HISTORIC PARK ACCOUNT NUMBER

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

78,000

$5,295 16,255 21,845 29,701 450 73,546

$12,300 $13,500 30,000 33,000 400 89,200

10,457 10,457

13,000 13,000

10,450 10,450

11,000 11,000

2,892 692 3,584

3,384 300 3,684

3,876 600 4,476

3,876 340 4,216

3,876 600 4,476

2,704 2,704 $92,814

3,785 3,785 $90,665

3,000 3,000 $98,476

4,808 4,808 $93,021

3,000 3,000 $107,676

$107,836 71,886 13,632 6,064 767 30,955 884 232,023

$115,740 72,053 14,168 7,915 833 30,038 683 241,430

$122,525 72,612 14,940 10,692 875 32,469 693 254,807

$103,160 62,983 11,993 8,976 685 25,321 494 213,613

$128,518 71,799 15,336 11,969 918 33,415 686 262,641

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

CARLYLE HOUSE HISTORIC PARK REVENUES Camps Programmed Events Carlyle House Rental Entrance Fees Visitor Ctr Rental/Photographer Fee TOTAL USER FEES

$5,885 12,666 26,074 31,497 0 76,121

$8,752 16,321 17,783 29,433 450 72,739

$6,000 12,000 30,000 30,000

Retail Operations TOTAL RETAIL OPERATIONS

10,406 10,406

4050 4270

Bank Building Rental Garden Guild/Docent Activities TOTAL OTHER REVENUE

4910

Transfer fr Carlyle House Friends Fund TOTAL TRANSF / OTHER FUNDS TOTAL REVENUES

130 4101 4600 4240 4230 4812, 4810

4640, 4090

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5220 5230 5490 5570

Garden Guild/Docent Activities Gas & Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

449 14 10,356 137 10,955

469 99 7,448 167 8,182

600 75 8,000 400 9,075

0 45 7,072 200 7,317

600 75 9,500 400 10,575

5190

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

25,569 25,569

24,550 24,550

25,828 25,828

23,086 23,086

25,828 25,828

5520

Retail Operations

6,057 6,057

6,784 6,784

7,540 7,540

6,818 6,818

6,380 6,380

3,313 13,841 2,035 895 20,084 $294,688

3,375 13,511 2,994 1,328 21,208 $302,154

3,500 13,000 1,800 1,000 19,300 $316,550

2,068 10,169 2,342 2,062 16,641 $267,475

3,500 13,000 2,200 1,480 20,180 $325,604

($201,874)

($211,489)

($218,074)

($174,454)

($217,928)

TOTAL RETAIL OPERATIONS 5580-001 5580-002 5580-004 5580-016

Telephone Electricity Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-81 NOVA Parks FY 2017 Adopted Budget

CARLYLE HOUSE HISTORIC PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Enhance quality of life through beneficial, successful programs that meet the needs of the community.

Objectives:  Operate and expand a successful summer camp program.  Maintain innovative programming and partnerships with other area historic sites.  Expand the year-round comprehensive programming schedule.  Create a minimum of (2) new partnerships or programming opportunities that focus on educational opportunities and produce new revenue streams.  Implement a minimum of (2) new strategies to meet rental revenue goals. Goal Two: Continue to preserve the historic resources of the Carlyle House while providing a quality visitor experience.

Objectives:  Continue and increase cross-agency marketing for facility rentals and summer camps.  Conduct (4) mandatory staff trainings per year for museum supervisors.  Work closely with the Friends of Carlyle House on their delivery of quality public programs and fundraising.  Continue to build, implement and evaluate a successful volunteer program.  Provide full time staff members continuing education training opportunities.  Continue the museum self-assessment in preparation for AAM re-accreditation.  Develop and implement a minimum of (1) new educational and interactive exhibit.  Conduct a vulnerability study to assess the condition of collection items.

C-82 NOVA Parks FY 2017 Adopted Budget

CARLYLE HOUSE HISTORIC PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance quality of life through beneficial, successful programs that meet the needs of the community.

Highlights  Camp Carlyle was very successful- with excellent reviews and many return campers.  Partnered with Footsteps to the Past to host a new zombie-themed event in October that drew in over 100 participants and a Mercy-Street walking tour which will include an after-hours tour of Carlyle House.  The annual Candlelight Tours with Gadsby’s Tavern Museum, Lloyd House, and the Lee-Fendall House were extremely successful, with approximately 750 attendees.  Staff has worked closely with Visit Alexandria and other historic sites to promote visitation related to the PBS series Mercy Street.  The Attics & Alleys walking tours of local historic sites continue to be a draw.  We have created a year-round comprehensive programming schedule which allows for last-minute events such as the 2015 visit of the French frigate, L’Hermione. Goal Two: Continue to preserve the historic resources of the Carlyle House while providing a quality visitor experience.

Highlights  Museum supervisors attend quarterly training sessions.  Historic Site Specialist attended the Colonial Chocolate Society Training and the Virginia Association of Museums Conference.  Staff converted the entire second floor of the museum into an exhibit featuring the Mansion House Hospital.  Historic Site Administrator is working with an event planner to put together a May Friends fundraiser, “Carlyle House Gala in the Garden,” which will feature at least two producers from Mercy Street.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

       

7,181 791 132 4,202 29 5,204 $1.45 N/A

Daily tour attendance School tour attendance Scout tours Special events attendance Facility rentals Volunteer hours Average amount spent on resale items Camp Participants

7,407 775 52 5,266 17 4,677 $1.41 42

8,000 800 150 4,000 30 5,000 $1.63 45

3,452 465 0 2,698 18 2,223 $1.73 42

8,000 850 50 4,200 30 4,500 $1.38 46

C-83 NOVA Parks FY 2017 Adopted Budget

FOUNTAINHEAD REGIONAL PARK PROGRAM OVERVIEW Fountainhead Regional Park, in the Fairfax Station area of Fairfax County, provides a boating and fishing center on the Occoquan Reservoir from mid-March to mid-November. It is also part of the Occoquan Water Trail. The park includes a bait and tackle shop, snack bar, miniature golf course and picnic shelter as well as an 8-mile mountain bike trail, a 12-mile equestrian and hiking trail, a 2-mile hiking trail and the trailhead for the 17.5-mile Bull Run-Occoquan Trail. The park also offers kayak, canoe and jon boat rentals. The Webb Sanctuary was brought online in 2014. The Park offers popular walking trails for Clifton residents and a rental house.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

237,182 54,258 18,846 310,286

$

$

$

118,111 3,552 21,827 573 42,827 8,160 195,051

$

115,236

$

$

FY 2017 BUDGET

227,200 56,000 20,736 303,936

$

$

$

151,392 2,900 21,328 343 36,960 9,600 222,523

$

81,413

$

% CHANGE 2016-2017

238,500 56,000 20,736 315,236

5.0% 0.0% 0.0% 3.7%

$

163,331 2,900 21,328 308 36,960 9,600 234,427

7.9% 0.0% 0.0% -10.3% 0.0% 0.0% 5.3%

$

80,809

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY

Full-Time – 2 positions split with Bull Run Marina & Sandy Run Parks Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.90 0 3.46

.90 0 3.64

.90 0 3.51

.90 0 3.63

.90 0 3.56

C-84 NOVA Parks FY 2017 Adopted Budget

FOUNTAINHEAD REGIONAL PARK ACCOUNT NUMBER 140 4070 4530 4600 4670 4500

ACCOUNT DESCRIPTION FOUNTAINHEAD REGIONAL PARK REVENUES Boat Rental Launch & Parking Fees Programmed Events Shelter Reservations Miniature Golf TOTAL USER FEES

4640

Retail Operations TOTAL RETAIL OPERATIONS

4420 4510

House Rental Miscellaneous Revenue TOTAL OTHER REVENUE TOTAL REVENUES

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$164,849 49,305 6,320 3,626 3,081 227,180

$176,713 49,348 4,409 3,095 3,618 237,182

$165,000 49,000 5,500 3,500 4,200 227,200

$117,195 37,430 6,730 2,263 2,152 165,769

$177,000 49,000 5,500 3,500 3,500 238,500

52,443 52,443

54,258 54,258

56,000 56,000

35,858 35,858

56,000 56,000

12,912 13,601 26,513 $306,137

12,912 5,934 18,846 $310,286

13,236 7,500 20,736 $303,936

10,760 6,835 17,595 $219,223

13,236 7,500 20,736 $315,236

$30,386 66,318 8,283 1,810 322 12,118 747 119,985

$25,212 69,577 8,866 1,869 336 11,650 602 118,111

$49,949 72,033 9,359 5,769 357 13,237 688 151,392

$30,316 52,450 7,320 6,186 384 12,014 469 109,139

$58,534 72,100 10,021 6,350 418 15,219 689 163,331

2,303 304 714 3,321

3,162 0 390 3,552

2,000 500 400 2,900

720 0 278 998

2,000 500 400 2,900

1,814 16,399 377 18,591

2,808 18,434 585 21,827

2,000 18,828 500 21,328

578 14,224 106 14,908

2,000 18,828 500 21,328

558 558

573 573

343 343

630 630

308 308

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520

Retail Operations TOTAL RETAIL OPERATIONS

42,273 42,273

42,827 42,827

36,960 36,960

26,890 26,890

36,960 36,960

5580-001 5580-002 5580-016

Telephone Electricity Internet/cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

1,636 5,994 1,403 9,033 $193,760 $112,377

1,104 6,005 1,051 8,160 $195,051 $115,236

1,400 7,000 1,200 9,600 $222,523 $81,413

872 4,111 870 5,854 $158,418 $60,805

1,400 7,000 1,200 9,600 $234,427 $80,809

C-85 NOVA Parks FY 2017 Adopted Budget

FOUNTAINHEAD REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Implement a plan for consistent and continued facility improvements.  Establish and maintain a minimum of (3) community partnerships.  Develop natural resource management and restoration plans focused on the preservation of native plant and animal species.  Develop strategy for hiking/equestrian trail restoration, development, and interpretation. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Host a minimum of (4) special events or programs.  Offer a minimum of (3) naturalist lead programs.  Develop and implement a programming schedule that encourages off-peak visitation (weekday park use). Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Implement a system for effective recruitment and retention strategies for qualified staff.  Continue to implement an in-house audit program to evaluate the performance of seasonal staff.  Review marketing materials and public information annually.  Continue and increase cross-agency promotion and marketing efforts across all NOVA Parks facilities.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Four: Develop and refine strategies to attract and serve park users.

Objectives:  Develop and implement a plan to reconfigure the marina operations.  Work with volunteer groups to improve Bull Run Occoquan Trail section from Fountainhead to Bull Run Marina to allow for bikes to use the trail.  Implement criteria and guidelines for outside groups using facilities.  Work with appropriate sources to host skills and knowledge clinics.  Implement strategies to increase weekday use of the park.

C-86 NOVA Parks FY 2017 Adopted Budget

FOUNTAINHEAD REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience. Highlights  Created a new mountain bike trail map and emergency response map to allow for more accurate communication with riders and emergency response teams.  Renovations to the restrooms and the building complete.  Maintained community partnerships with Mid-Atlantic Off Road Enthusiasts, Potomac Appalachian Trail Club, Clifton Horse Society, and Friends of the Occoquan. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community. Highlights  Developed a cohesive programming schedule with NOVA Parks Roving Naturalist.  Hosted over 25 special events in FY16, including: trail runs, mountain bike races, fishing tournaments, and orienteering competitions. Goal Three: Develop and enhance best practices to provide a quality customer experience. Highlights  Conducted end of season interviews with staff.  Selected key staff for additional training opportunities.  Performed annual assessment and updates to website content, printed documents, and park postings. Goal Four: Develop and refine strategies to attract and serve park users. Highlights  Created and implemented a plan to expand food and retail sales at the “Trail Shack.”  Performed full evaluation of previously issued event permits with a focus on correcting inconsistencies between similar groups/activities.  Coordinated multiple mountain bike demo days hosted by local bike shops.  Promoted weekday discounted equipment rental rates for seniors and facilitated group equipment rentals for local day camp providers.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL)

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)



Number of jon boat rentals

3,833

3,571

3,800



Number of boat ramp launches (daily type)

1,208

1,033



Number of boat shore launches

1,777

1,785



Number of season ramp launch passes sold

225



Number of season shore launch passes sold



Number of canoe rentals



1,819

3,600

1,200

537

1,200

1,800

1,056

1,800

212

240

44

240

395

437

400

145

450

690

927

650

542

1,000

Number of motor rentals

1,453

1,466

1,500

750

1,500



Number of kayak rentals

3,496

5,048

3,400

3,152

5,000



Number of miniature golf rounds

1,474

1,457

1,500

606

1,250



Number of picnic shelter rentals



Average revenue retail per boat rental and daily launch



Number of volunteer hours

37

33

37

14

35

$4.76

$4.39

$5.16

$4.08

$4.44

350

350

400

175

400

C-87 NOVA Parks FY 2017 Adopted Budget

HEMLOCK OVERLOOK REGIONAL PARK PROGRAM OVERVIEW Hemlock Overlook is a 426-acre park located in the middle of the 5,000 acres owned by NVRPA in the Bull Run-Occoquan Watershed, which provides protection to the Occoquan Reservoir Watershed and is a habitat for wildlife and native plants and trees. Adventure Links has been chosen through the Virginia Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) process to run operations at Hemlock Overlook. The programming focus is on environmental education, experiential learning, and teambuilding offered to school, community, and corporate groups. Adventure Links began programming on site August 2009, after George Mason University ended their agreement to run the facility.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL

FY 2016 BUDGET

FY 2017 BUDGET

% CHANGE 2016-2017

REVENUE BY SOURCE Other Revenue TOTAL REVENUE

$

75,768 75,768

$

75,000 75,000

$

75,768 75,768

1.0% 1.0%

EXPENSES BY CATEGORY Maintenance Costs TOTAL EXPENSES

$

1,771 1,771

$

2,400 2,400

$

2,400 2,400

0.0% 0.0%

Net Income

$

73,997

$

72,600

$

73,368

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) NA NA NA

FY 2014 APPROVED (FTE) NA NA NA

C-88 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) NA NA NA

FY 2016 APPROVED (FTE) NA NA NA

FY 2017 BUDGET (FTE) NA NA NA

HEMLOCK OVERLOOK REGIONAL PARK ACCOUNT NUMBER 150

ACCOUNT DESCRIPTION

4510 4672

HEMLOCK OVERLOOK REVENUES Miscellaneous Revenue Revenue Share from Partnership TOTAL OTHER REVENUE TOTAL REVENUES

5190

EXPENSES Facility Op. & Maintenance TOTAL MAINTENANCE TOTAL EXPENSES OPERATING INCOME (LOSS)

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$768 60,000 60,768 $60,768

$768 75,000 75,768 $75,768

$0 75,000 75,000 $75,000

$0 75,000 75,000 $75,000

$768 75,000 75,768 $75,768

$1,436 1,436

$1,771 1,771

$2,400 2,400

$656 656

$2,400 2,400

$1,436

$1,771

$2,400

$656

$2,400

$59,332

$73,997

$72,600

$74,344

$73,368

C-89 NOVA Parks FY 2017 Adopted Budget

HEMLOCK OVERLOOK REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017

Due to the contractual nature of this cost center, there are no FY 2017 Strategic Goals and Objectives..

C-90 NOVA Parks FY 2017 Adopted Budget

HEMLOCK OVERLOOK REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Due to the contractual nature of this cost center, there are no FY 2016 Strategic Goal Highlights.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

  

School & community group participants** Professional, corporate, and university group participants* Summer Camp participants**

11,589 1,546

12,452 3,680

13,750 2,200

4,398 798

15,125 2,420

4,890

5,284

6,050

1,009

6,655

* ** Provided as user days

C-91 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK BOTANICAL GARDENS PROGRAM OVERVIEW Meadowlark Botanical Gardens is a 96-acre botanical garden in Vienna whose mission is to collect and display plants native to the Potomac River Valley and from around the world, to provide educational opportunities in gardening, horticulture, botany and conservation of plant diversity, and to provide a place of aesthetic beauty to foster the stewardship of nature for public enrichment. Facilities in the gardens include a Visitor Center, three lakes, the Lilac Pavilion, three gazebos, and paved and natural surface walking paths. The Korean Bell Garden is a new and unique addition and a Children’s Garden is a planned addition for the gardens.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

247,174 29,414 6,158 282,746

$

711,399 9,078 82,164 860 101,102 52,630 957,233

$

$

$

(674,486) $

FY 2017 BUDGET

217,000 25,500 1,000 243,500

$

746,037 12,400 93,000 1,373 15,000 40,700 908,509

$

% CHANGE 2016-2017

251,000 25,500 1,000 277,500

15.7% 0.0% 0.0% 14.0%

$

764,068 12,400 99,000 923 15,000 52,400 943,791

2.4% 0.0% 6.5% -32.7% 0.0% 28.7% 3.9%

(665,009) $

(666,291)

$

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

7.5 6.33 0

7.5 6.66 0

7.5 6.58 .10

7.5 6.68 .10

7.5 6.87 .10

C-92 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK BOTANICAL GARDENS ACCOUNT NUMBER 180 4020 4101 4600 4812, 4810 4230

ACCOUNT DESCRIPTION MEADOWLARK BOTANICAL GARDENS REVENUES Misc Rev / Annual Dues Camps Programmed Events Visitor Center Rental/Photographer Fees Entrance Fees TOTAL USER FEES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$71,434 11,733 1,977 14,830 132,567 232,542

$61,244 21,090 5,879 13,654 145,307 247,174

$72,000 14,000 3,000 8,000 120,000 217,000

$61,308 32,900 7,839 11,175 115,363 228,584

$72,000 23,000 6,000 10,000 140,000 251,000

20,413 124 20,537

28,630 784 29,414

25,000 500 25,500

24,879 656 25,534

25,000 500 25,500

4640 4646

Retail Operations ML Bell Garden Postcards TOTAL RETAIL OPERATIONS

4181

Meadowlark Escrow Interest Transfer TOTAL OTHER REVENUE TOTAL REVENUES

7,593 7,593 $260,672

6,158 6,158 $282,746

1,000 1,000 $243,500

0 0 $254,119

1,000 1,000 $277,500

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$373,773 134,866 36,876 71,167 2,536 101,770 2,246 723,234

$364,443 143,382 36,913 67,923 2,631 94,136 1,971 711,399

$379,580 145,908 40,205 75,486 2,710 100,589 1,559 746,037

$313,634 136,315 31,486 55,815 2,335 77,310 1,398 618,293

$389,516 152,365 41,459 75,034 2,781 101,274 1,639 764,068

5010 5020 5030 5040 5060 5050 5070

5230 5380 5490 5570

Gas and Diesel Membership Events Programs and Promotions Uniforms TOTAL OPERATING COSTS

7,143 1,022 3,240 756 12,161

3,682 924 3,192 1,281 9,078

5,000 1,000 5,000 1,400 12,400

3,716 0 3,869 1,026 8,612

5,000 1,000 5,000 1,400 12,400

5180 5190 5215

Equipment/Vehicle Maintenance Facility Op. & Maintenance Garden Maintenance TOTAL MAINTENANCE COSTS

13,084 40,688 28,601 82,373

9,483 41,425 31,256 82,164

13,000 40,000 40,000 93,000

9,008 39,660 32,907 81,574

14,000 45,000 40,000 99,000

5290

Insurance - Vehicle TOTAL INSURANCE

838 838

860 860

1,373 1,373

945 945

923 923

5520

Retail Operations TOTAL RETAIL OPERATIONS

(40,279) (40,279)

101,102 101,102

15,000 15,000

20,419 20,419

15,000 15,000

5580-001 5580-002 5580-003 5580-004 5580-008 5580-016

Telephone Electricity Natural Gas Water/Sewer Propane Gas Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

6,141 31,377 8,029 2,832 0 1,836 50,215 $828,542 ($567,869)

4,620 35,198 7,001 4,518 0 1,293 52,630 $957,232 ($674,486)

3,000 25,000 8,000 3,300 400 1,000 40,700 $908,509 ($665,009)

4,505 24,436 3,435 3,772 0 1,698 37,845 $767,688 ($513,569)

3,000 35,000 8,000 5,000 400 1,000 52,400 $943,791 ($666,291)

C-93 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK BOTANICAL GARDENS STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Renew the Children's Garden planning process.

Objectives:  Implement features to the garden, including the Long House and gardens.  Develop complementary programming plan for the garden.  Develop a marketing strategy and outreach plan to promote the garden.  Develop a maintenance and programming staffing plan. Goal Two: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Continue to enhance and implement the year-round comprehensive programming schedule.  Expand camp programming to include more sessions and participants.  Increase cooperative educational offerings with other conservation and education agencies.  Continue to expand school tour program. Goal Three: Increase the horticultural, botanical and environmental quality of the gardens for public enrichment.

Objectives:  Provide full time staff members a minimum of (2) continuing education training opportunities per year.  Continue focused collection development in the Korean Bell Garden.  Develop and implement an invasive removal plan for the Potomac Valley and Lake Lena collections. Goal Four: Continue to improve facilities and provide exceptional customer service.

Objectives:  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement the master plan for consistent and targeted facility improvements.  Implement guidelines and SOP’s for an overall park and facility maintenance program.  Implement strategies and training techniques developed by the Customer Service Committee.

C-94 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK BOTANICAL GARDENS FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Renew the Children's Garden planning process.

Highlights:  New plan approved and scheduled for implementation fall 2017. Goal Two: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights:  Public school education tours continue to grow rapidly.  Meadowlark continues to provide grant funded Title I school tours.  Preschool Nature Nuts has been a big success.  Camp Grow added another week of camp and also significantly increased enrollment.  Coordinated with George Mason University, Northern Virginia Community College, Lifetime Learning Institute, Northern Virginia Audubon Society, and NOVA Outside to offer cooperative educational offerings. Goal Three: Increase the horticultural, botanical and environmental quality of the gardens for public enrichment.

Highlights:  Parking lot work was completed and Atrium front gardens refurbished.  Multiple new species have been added to the Korean Bell Garden, Perennial Garden and Conservation collections.  The Bold Garden was expanded. Goal Four: Continue to improve facilities and provide exceptional customer service.

Highlights:  Improvements made to the Visitor’s Center photo exhibits, map display and animal enclosures.  Numerous positive compliments on customer service and program quality through the year.  Staff developed a commercial photography procedure.  Donor funded new bridge in the Hosta Garden and several new sculptures added to the Garden.  New terrace added to the Entry Garden.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

      

Memberships Admissions (including members) Program participants Camp Grow participants School programs-number of students Average amount visitors spend on resale items Volunteer hours received

3,700 54,187 6,400 62 2,000 $.33 2,790

2,020 59,300 6,650 94 2,140 $.42 3,716

4,000 54,000 6,600 72 2,000 $.40 3,000

793 22,900 ,2,900 0 1,200 $.66 2,211

4,300 70,000 6,500 100 2,300 $.31 3,400

C-95 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK GARDENS WINTER WALK OF LIGHTS PROGRAM OVERVIEW Meadowlark’s Winter Walk of Lights made its debut November 2012. The show is slightly over a mile long and meanders through the garden. The all LED displays depict nature and winter holiday themes including a stream, deer, swans, flowers, butterflies, mushrooms, snails, and holiday favorites. Two highlights of the show include a spectacular animated fountain and the animated light show set to holiday music.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

495,677 57,590 553,267

$

$

$

33,502 74,281 24,437 377 132,598

$

420,669

$

$

FY 2017 BUDGET

431,000 60,000 491,000

$

$

$

53,937 85,000 26,000 3,800 168,737

$

322,263

$

% CHANGE 2016-2017

566,000 75,000 641,000

31.3% 25.0% 30.5%

$

55,106 93,000 32,500 3,800 184,406

2.2% 9.4% 25.0% 0.0% 9.3%

$

456,594

$

BUDGET HIGHLIGHTS Major variances in budget: 

The budgeted net income increases by $134,331, from the FY 2016 budget, based on actual revenues in the FY 16 Winter Walk of Lights.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 0 1.68

0 0 2.24

0 0 2.24

0 0 2.34

0 0 2.38

C-96 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK GARDENS WINTER WALK OF LIGHTS ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

MEADOWLARK LIGHT SHOW REVENUES Admissions Group Admissions Sponsors TOTAL USER FEES

$404,440 0 22,500 426,940

$492,172 3,505 0 495,677

$425,000 6,000 0 431,000

$771,234 6,746 0 777,980

$560,000 6,000 0 566,000

Retail-Food Retail Operations TOTAL RETAIL OPERATIONS

26,987 13,223 40,210

38,496 19,093 57,590

40,000 20,000 60,000

65,884 31,551 97,435

50,000 25,000 75,000

$467,150

$553,267

$491,000

$875,415

$641,000

$35,348 0 0 35,348

$33,498 5 0 33,502

$49,671 3,869 397 53,937

$36,787 (5) 0 36,782

$50,749 3,951 406 55,106

Light Show Production Costs Programs and Promotions TOTAL OPERATING COSTS

82,519 1,938 84,457

73,232 1,049 74,281

82,000 3,000 85,000

101,994 780 102,774

90,000 3,000 93,000

5520-015 5520-000

Retail-Food Retail Operations TOTAL RETAIL OPERATIONS

10,146 12,491 22,637

13,939 10,499 24,437

16,000 10,000 26,000

20,217 12,346 32,564

20,000 12,500 32,500

5580-002 5580-008

Electricity Propane TOTAL UTILITIES

393 0 393

377 0 377

3,500 300 3,800

371 0 371

3,500 300 3,800

TOTAL EXPENSES

$142,835

$132,598

$168,737

$172,490

$184,406

OPERATING INCOME (LOSS)

$324,315

$420,669

$322,263

$702,925

$456,594

ACCOUNT NUMBER 185 4486 4488 4694

4642 4640

TOTAL REVENUES

5020 5030 5070

5470, 5151 5490

EXPENSES Part-Time Salaries FICA Unemployment TOTAL PERSONNEL SERVICES

C-97 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK GARDENS WINTER WALK OF LIGHTS STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Provide a quality visitor experience through a unique annual event.

Objectives:  Refine the plan for consistent and continued event improvements.  Continue to improve the food and beverage operation to meet growing demand.  Refine marketing plan annually.  Continue to implement a defined plan to increase off-peak and weekday visitation.  Form a yearly review system of industry trends and standards.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Update the operations, installation and take down manual and time line.

C-98 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK GARDENS WINTER WALK OF LIGHTS FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Provide a quality visitor experience through a unique annual event.

Highlights    

New features include over 100 stars that reflect on the lake, creeping vine trellis and flower fences, and cat tails to complete the frog display. A hardscape patio was added around the fire pit encouraging guests to remain longer . This improvement will also benefit the garden outside of the light show season. Staff developed and implemented several strategies aimed at off-peak dates. Spirit nights and appreciation nights focused on underperforming nights and brought in new customers. Facebook has become one of the primary communication tools during the show, to advertise value added events and respond to customer inquiries about crowds, weather, and events.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

 

37,655 $1.07

Number of light show entries Average amount visitors spend on food & retail items

46,499 $1.12

45,000 $1.33

69,802 $1.30

55,000 $1.36

C-99 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK ATRIUM AND EVENT SERVICES PROGRAM OVERVIEW The Atrium at Meadowlark Botanical Gardens is a stunning venue that provides approximately 5,400 square feet of event space. The Atrium has been consistently voted as Northern Virginia and D.C. Metro areas’ premier wedding venue. The Atrium offers food and beverage options with full-service event planning.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

836,942 247,410 1,047,465 2,131,817

$

$

$

611,383 436,140 82,622 5,360 128,990 42,787 1,307,282

$

824,535

$

$

FY 2017 BUDGET

747,000 210,000 921,300 1,878,300

$

$

$

599,661 374,300 84,500 12,992 84,000 47,500 1,202,953

$

675,347

$

% CHANGE 2016-2017

762,000 1,045,250 89,000 1,896,250

2.0% 397.7% -90.3% 1.0%

$

612,059 84,600 84,500 8,000 370,000 47,500 1,206,659

2.1% -77.4% 0.0% -38.4% 340.5% 0.0% 0.3%

$

689,591

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

4.5 3.89 0

4.5 6.83 0

4.5 7.07 0

4.5 8.42 0

4.5 8.82 0

C-100 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK ATRIUM AND EVENT SERVICES ACCOUNT NUMBER 170 4600 4135 4443 4487 4290

4821 4822 4693

Equipment Rental NVRPA Event Staffing Special Services TOTAL OTHER REVENUE

4115 4682

Catering Service Charge Retail - Alcoholic Beverages TOTAL RETAIL OPERATIONS TOTAL REVENUES

4640,4641, 4647

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$40 820,332 2,250 4,333 9,988 836,942

$0 $725,000 5,000 5,000 12,000 747,000

$0 582,015 6,750 2,925 7,901 599,592

$0 $740,000 5,000 5,000 12,000 762,000

97,097 9,957 2,612 109,667

98,206 5,128 4,652 107,987

90,000 10,000 3,000 103,000

62,277 2,500 2,784 67,562

80,000 5,000 4,000 89,000

716,952 142,709 225,462 1,085,123 $1,884,654

784,311 155,166 247,410 1,186,888 $2,131,817

700,000 118,300 210,000 1,028,300 $1,878,300

617,199 126,689 226,161 970,049 $1,637,203

715,000 120,250 210,000 1,045,250 $1,896,250

$198,511 269,256 35,478 16,632 1,453 56,993 2,670 580,995

$205,625 296,977 38,044 13,612 1,469 53,350 2,305 611,383

$219,488 257,176 36,465 24,464 1,567 58,164 2,337 599,661

$181,258 221,686 28,818 16,991 1,360 44,617 1,106 495,834

$222,645 268,075 37,540 21,923 1,590 57,888 2,397 612,059

ACCOUNT ACTUAL DESCRIPTION FY 2014 MEADOWLARK ATRIUM AND EVENT SERVICES REVENUES $53 Programmed Events Atrium Rental 670,717 Kitchen Use Fee 5,500 Reservations-Lilac Paviilion Rental 4,125 Reservations - Gazebo Rental 9,470 689,864 TOTAL USER FEES

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5186 5146 5490 5570

Equipment Rental Contract Employment Programs and Promotions Uniforms TOTAL OPERATING COSTS

94,849 856 2,313 281 98,299

94,016 12,507 1,358 413 108,293

87,300 2,500 3,500 1,000 94,300

53,772 56,162 2,417 879 113,231

77,600 2,500 3,500 1,000 84,600

5180 5190 5215

Equipment/Vehicle Maintenance Facility Op. & Maintenance Garden Maintenance TOTAL MAINTENANCE COSTS

1,074 51,052 17,014 69,140

803 64,888 16,931 82,622

2,500 65,000 17,000 84,500

204 52,261 15,601 68,065

2,500 65,000 17,000 84,500

5143 5521

Catering Retail - Alcoholic Beverages TOTAL RETAIL

339,892 112,689 452,581

327,847 128,990 456,837

280,000 84,000 364,000

238,611 102,510 341,121

286,000 84,000 370,000

5265

Insurance - Liquor Liability TOTAL INSURANCE

0 0

5,360 5,360

12,992 12,992

5,311 5,311

8,000 8,000

0 28,452 10,419 4,709 0 43,580 $1,244,595 $640,059

1,865 28,248 8,173 4,042 459 42,787 $1,307,282 $824,535

3,000 30,000 9,000 4,500 1,000 47,500 $1,202,953 $675,347

280 23,582 4,464 3,337 261 31,924 $1,055,487 $581,716

3,000 30,000 9,000 4,500 1,000 47,500 $1,206,659 $689,591

5580-001 5580-002 5580-003 5580-004 5580-016

Telephone Electricity Natural Gas Water/Sewer Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-101 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK ATRIUM AND EVENT SERVICES STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Manage and enhance Atrium and Event Services as a premier event venue.

Objectives:  Continue to Increase client leads of the Atrium and Event Services through a minimum of (3) new and innovative promotional programs.  Continue and increase cross-agency promotion and marketing efforts across all NOVA Parks rental facility businesses.  Perform a quarterly review of all marketing materials, including the website and social media for consistency.  Establish a consistent presence on social media- Facebook, Instagram, and Pinterest.  Host a minimum of (2) Open House events.  Continue a bi-annual review process of all distributors/suppliers to determine best pricing and service  Continue the quarterly review of event industry trends and standards with a focus on local competition and social media.  Implement a plan that focuses on attracting nontraditional rental business.  Continue to develop a defined plan to increase off-peak corporate and social event rentals.  Perform a quarterly review with Food & Beverage Manager and Executive Chef for menu development to include food cost and menu pricing to follow latest industry trends.  Establish and implement a continuous hospitality internship program.  Review annually, the portable digital sales and marketing presentation to use during site tours and wedding shows. Goal Two: Continue to improve facilities and provide exceptional customer service.

Objectives:  Continue to Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Evaluate, update, and implement the plan for consistent and continued site improvements.  Implement an in-house audit program to evaluate the performance of seasonal staff.  Implement strategies and training techniques developed by the Customer Service Committee.

C-102 NOVA Parks FY 2017 Adopted Budget

MEADOWLARK ATRIUM AND EVENT SERVICES FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance and expand Atrium and Event Services into a premier service and event business.

Highlights  Hosted creative, themed Open House events following local Bridal Shows.  Met with local funeral homes and churches to promote Celebration of Life events.  Attended network socials with industry peers to promote venue and catering.  Promoted venue and catering for business social or private social events through current vendor contacts.  Provide alternative site information to encourage cross agency promotion.  Catering staff training complete and ongoing.  Data compiled for developing a portable digital sales and marketing presentation.

FY 2014 ACTUAL

MEASURABLE RESULTS

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

    

Atrium daytime events Atrium social events Atrium weddings/social events catered (inhouse) Annual attendance-social event guests Number of gazebo rentals

13 115 114

12 134 121

25 140 136

7 71 67

20 135 135

18,495 32

21,170 33

25,000 45

10,530 22

25,000 45

C-103 NOVA Parks FY 2017 Adopted Budget

MT. ZION HISTORIC PARK/GILBERT’S CORNER REGIONAL PARK PROGRAM OVERVIEW Mount Zion Historic Church sits on 7 acres and was acquired in the fall of 2009. Built in 1851, the church played host and witness to several of the areas many Civil War events including the Action at Mount Zion Church. In July of 1864 near the church, Confederate forces led by John S. Mosby were credited with a rout of Union forces led by William H. Forbes. Today, the church is available to the public for tours and special events. Adjacent to Mt. Zion Historic Park just across Route 50 rests Gilbert’s Corner Regional Park. This undisturbed 155 acres of rolling countryside was assumed by NOVA Parks in the winter of 2009 from the Mount Zion Church Preservation Association. The former house site of local union sympathizer and civilian scout Alexander “Yankee” Davis, Gilbert’s Corner remains today as it has for centuries, a mix of meadows and woodlands that will play host to hiking trails and other passive park activities .

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Utilities TOTAL EXPENSES Net Income

$ $

$

$ $

FY 2016 BUDGET

460 460

$

443 6,067 2,674 9,184

$

2,600 464 3,064

$

1,365 1,500 8,000 1,500 12,365

$

$

$

FY 2017 BUDGET

(8,724) $

$

$

(9,301) $

% CHANGE 2016-2017

4,000 464 4,464

53.8% 0.0% 45.7%

657 2,000 8,000 1,500 12,157

-51.8% 33.3% 0.0% 0.0% -1.7%

(7,693)

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 0 .05 0

FY 2014 APPROVED (FTE) 0 .05 0

C-104 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 0 .05 0

FY 2016 APPROVED (FTE) 0 .05 0

FY 2017 BUDGET (FTE) 0 .03 0

MT. ZION HISTORIC PARK/GILBERT’S CORNER REGIONAL PARK ACCOUNT NUMBER 200 4101 4131 4230 4600

4605

ACCOUNT ACTUAL ACTUAL DESCRIPTION FY 2014 FY 2015 MT. ZION HISTORIC PARK/GILBERT'S CORNER REGOINAL PARK REVENUES Camps $0 $0 Church Rental 200 212 Entrance Fees 0 31 Programmed Events 1,704 217 TOTAL USER FEES 1,904 460

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$0 600 0 2,000 2,600

$0 400 71 1,600 2,071

$1,200 400 0 2,400 4,000

541 541 $2,445

0 0 $460

464 464 $3,064

464 464 $2,535

464 464 $4,464

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$0 0 0 0

$0 0 0 0

$1,259 96 10 1,365

$218 0 0 218

$606 46 5 657

5490

Programs and Promotions TOTAL OPERATING COSTS

76 76

443 443

1,500 1,500

43 43

2,000 2,000

5190

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5,278 5,278

6,067 6,067

8,000 8,000

4,521 4,521

8,000 8,000

1,479 1,479 $6,833

2,674 2,674 $9,184

1,500 1,500 $12,365

1,951 1,951 $6,734

1,500 1,500 $12,157

($4,388)

($8,724)

($9,301)

($4,199)

($7,693)

5020 5030 5070

5580-001 5580-002

Farm Rental Lease TOTAL OTHER REVENUE TOTAL REVENUES

ADOPTED FY 2016

Telephone Electricity TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-105 NOVA Parks FY 2017 Adopted Budget

MT. ZION HISTORIC PARK/GILBERT’S CORNER REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Mt. Zion Historic Park: Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Conduct a minimum of (3) SOL based programs.  Conduct a minimum of (1) new program that meets scout badge requirements.  Host a minimum of (5) special events or lectures.  Maintain a minimum of (5) community partnerships. Goal Two: experience.

Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor

Objectives:  Modify preservation plan for consistent and continued site improvements and maintenance.  Implement strategies and training techniques developed by the Customer Service Committee.

Gilbert's Corner Regional Park: Goal One: Develop a passive use regional park with a focus on protecting the land and educating visitors on its cultural and historic significance.

Objectives:  Develop a master plan for park development and continued site improvements.  Document archaeological, architectural and historical resources.  Develop and implement a complete interpretive plan for both natural and historic resources.  Create and implement a minimum of (1) new program that meets scout badge requirements.  Host a minimum of (2) special events or programs.  Maintain a minimum of (3) community partnerships.  Define the appropriate steps and timeline needed to connect existing trail system to adjacent sites.  Create promotional and informational pieces for the park. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience. Objectives:  Develop guidelines and SOP’s for an overall facility maintenance program.  Work closely with the holders of the existing wetlands easements.

C-106 NOVA Parks FY 2017 Adopted Budget

MT. ZION HISTORIC PARK/GILBERT’S CORNER REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Mt. Zion Historic Park: Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community. Highlights  Hosted Park Clean Up Day that combined volunteer efforts with a lecture, boy scout badge requirement and SOL-based program. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience.

Gilbert's Corner Regional Park: Goal One: Develop a passive use regional park with a focus on protecting the land and educating visitors on its cultural and historic significance.

Highlights  Public began to use walking trail.  Brochure text and graphics sent to Marketing for printing. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience. Highlights  Continued successful partnership with Virginia Chapter of American Chestnut Foundation for care of Chestnut Orchard on the property.  Strengthened partnership with Piedmont Environmental Council (PEC).

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

   

Special event & program attendance Rental event attendance School program attendance Volunteer hours

526 0 1,552 475

762 37 1,302 625

750 100 700 450

193 0 40 192

850 100 800 500

C-107 NOVA Parks FY 2017 Adopted Budget

OCCOQUAN REGIONAL PARK PROGRAM OVERVIEW Occoquan Regional Park is a 350-acre scenic park located on the Fairfax County shoreline of the Occoquan River across from the Town of Occoquan. It offers recreational amenities including soccer and baseball fields, batting cage, river access including boat launch and kayaks, hiking trails, Boat/RV storage, food concessions, and picnic shelters. It also provides practice rowing facilities for several local high schools. A number of special events are hosted at the park, including an annual car show, annual river festival, and various other events. The park is also the site of the Turning Point Suffragist Memorial. A major focus in the park is to provide leadership in conservation and recreational use of the Occoquan River.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

202,380 2,750 7,531 212,661

$

265,490 6,462 45,527 1,146 2,771 33,457 354,853

$

$

$

(142,192) $

FY 2017 BUDGET

223,000 5,500 6,200 234,700

$

296,147 13,700 47,000 1,373 3,000 29,300 390,520

$

$

$

(155,820) $

% CHANGE 2016-2017

184,000 2,500 3,000 189,500

-17.5% -54.5% -51.6% -19.3%

292,928 11,700 47,000 1,231 1,500 29,300 383,659

-1.1% -14.6% 0.0% -10.3% -50.0% 0.0% -1.8%

(194,159)

BUDGET HIGHLIGHTS Major variances in budget: 

Occoquan Regional Park is budgeted to have a net that is $38,339 less than the FY 2016 budget. This is due to the transition during the re-development at Occoquan.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

1 3.46 3.47

1 4.13 2.26

1 3.82 2.10

1 3.59 2.12

1 2.92 2.12

C-108 NOVA Parks FY 2017 Adopted Budget

OCCOQUAN REGIONAL PARK ACCOUNT NUMBER 210 4460 4690 4670 4045 4060 4070 4080

ACCOUNT DESCRIPTION OCCOQUAN REGIONAL PARK REVENUES Launch Fees Programmed Events Shelter Reservations Athletic Field Use Fees Batting Cage Fees Boat Rental Boat Storage TOTAL USER FEES

4640 4790

Retail - Food Vending Machine Operation TOTAL RETAIL OPERATIONS

4421 4475 4510 4636

Play Features Lessons Miscellaneous Revenue Rental Device Commission TOTAL OTHER REVENUE TOTAL REVENUES

5010 5020,5025 5030,5035 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$20,349 4,278 29,201 20,102 15,769 8,030 122,145 219,873

$17,274 7,321 30,946 10,705 13,677 12,086 110,370 202,380

$25,000 5,000 30,000 22,000 22,000 9,000 110,000 223,000

$15,102 5,076 23,519 14,236 9,280 7,577 87,259 162,049

$25,000 2,500 12,500 0 22,000 12,000 110,000 184,000

4,468 4,596 9,064

66 2,684 2,750

1,500 4,000 5,500

(25) 1,316 1,291

0 2,500 2,500

50 2,710 4,672 175 7,607 $236,544

0 3,360 3,997 175 7,531 $212,661

0 3,000 3,000 200 6,200 $234,700

0 2,625 4,545 300 7,470 $170,810

0 3,000 0 0 3,000 $189,500

$84,870 123,651 15,456 18,102 604 24,363 1,045 268,092

$87,324 118,189 15,131 20,641 628 22,663 915 265,490

$90,132 137,942 17,517 24,866 644 23,885 1,160 296,147

$75,939 93,110 11,868 18,918 566 18,698 632 219,730

$91,551 131,347 17,121 27,345 654 23,803 1,107 292,928

8,344 0 59 8,403

6,204 0 258 6,462

13,000 500 200 13,700

3,047 0 77 3,124

11,000 500 200 11,700

9,618 35,610 45,227

10,086 35,441 45,527

12,000 35,000 47,000

7,941 17,627 25,568

12,000 35,000 47,000

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

1,117 1,117

1,146 1,146

1,373 1,373

1,260 1,260

1,231 1,231

5520 5586

Retail - Food Vending Machines TOTAL RETAIL OPERATIONS

2,698 2,329 5,027

1,400 1,371 2,771

600 2,400 3,000

(125) 1,745 1,620

0 1,500 1,500

5580-001 5580-002 5580-004 5580-008

Telephone Electricity Water/Sewer Propane Gas TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

4,085 20,250 5,477 3,076 32,889 $360,754 ($124,210)

4,263 22,914 2,863 3,418 33,457 $354,853 ($142,192)

4,100 20,000 2,500 2,700 29,300 $390,520 ($155,820)

3,984 15,537 7,211 787 27,520 $278,821 ($108,012)

4,100 20,000 2,500 2,700 29,300 $383,659 ($194,159)

C-109 NOVA Parks FY 2017 Adopted Budget

OCCOQUAN REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Conduct a minimum of (2) annual public outreach opportunities to facilitate maintenance and beautification projects within the park.  Establish and maintain a minimum of (5) community partnerships.  Develop a plan for consistent and continued site improvements.  Create a strategic plan for maximizing revenue during construction transition.  Complete installation of 40 mile markers along the Occoquan Water Trail.  Continue to Implement the Invasive Management Plan. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Host a minimum of (3) human and natural history focused paddle tours.  Offer a minimum of (3) naturalist led programs.  Host a minimum of (6) special events or programs. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Cultivate a superior customer experience with the delivery of at least (2) quality in-house or outside training opportunities that focus on customer service for key staff.  Develop and implement a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement a system that provides effective recruitment and retention strategies for qualified staff.  Continue and increase cross-agency promotion and marketing efforts across all NOVA Park facilities. Goal Four: Develop and refine strategies to attract and serve park users. Objectives:  Expand kayak and boat rental opportunities.  Evaluate current partnerships and implement (2) new partnerships opportunities.  Create and implement a plan to expand opportunities for special events and field rentals.  Develop an improvement plan for the batting cage and concessions area. Goal Five: Facilitate implementation of park master plan.

Objectives:  Develop operational strategies and operations plans for the Jean Packard Center, Café, and Corporate Shelter. C-110 NOVA Parks FY 2017 Adopted Budget

OCCOQUAN REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Tree planting with Fairfax County at Springfest event.  Two Friends of the Occoquan Clean Up Days.  Developing an invasive management plan.  Installed new plant boxes and signage at batting cages.  Maintaining over 20 community partnerships. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Over 1,000 attended Occoquan River Fest.  Added two new events- Pet Appreciation Day and a Community Garage Sale.  Hosted both Fairfax and Prince William County Cross Country meets.  Roving Naturalist attended two special events as well as a Raptor paddle and nature hikes.  Rented fields for another 10 special events. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  Conducted two Level 1 customer service trainings for staff.  Developed the new Facility Supervisor position to provide a higher level of customer service and operational efficiency.  Continue to provide leadership in agency wide Customer Service Initiative.  Established a thriving Facebook page for the park. Goal Four: Develop and refine strategies to attract and serve park users. Highlights  Increased boat rental fleet and continue to grow boat rental income.  Added two new partnership events and several new special events.  Park Manager continues to serve as Vice Chair of Occoquan River Communities. Goal Five: Facilitate implementation of park master plan.

Highlights  Working with superintendent to create operating budget, signage plan and transition strategy.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JulDec 2015)

     

Boat/RV storage usage Number of boat launches Number of batting cage rounds Number of picnic shelter rentals Number of volunteer hours Number of boat rentals

136 3,412 15,768 234 4,250 888

133 2,066 13,667 N/A 2,734 1,007

145 3,450 20,000 234 4,000 900

123 1,298 2,926 116 2,105 560

145 3,200 1,4500 80 4,000 1,100

C-111 NOVA Parks FY 2017 Adopted Budget

POHICK BAY REGIONAL PARK PROGRAM OVERVIEW Pohick Bay Regional Park opened in 1971 and occupies a bayside setting on the Mason Neck peninsula in Fairfax County. The park offers a variety of recreational activities including 12 miles of hiking and equestrian trails, an 18-hole miniature golf course, disc golf course, RV storage facilities, a 143-site campground with playground and six rustic cabins. The park also includes 4 rental shelters, including the Eagle’s Nest shelter at the marina. Camp Wilson, the former regional camp for the area Boy Scouts of America Council, is available for group camping.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

515,286 29,878 46,815 591,979

$

573,405 12,877 60,192 1,433 22,216 46,728 716,851

$

$

$

(124,872) $

FY 2017 BUDGET

552,500 28,000 34,200 614,700

$

618,947 17,950 57,328 2,059 13,700 45,500 755,484

$

$

$

(140,784) $

% CHANGE 2016-2017

569,000 32,000 36,200 637,200

3.0% 14.3% 5.8% 3.7%

625,556 18,700 60,500 1,538 16,000 49,660 771,955

1.1% 4.2% 5.5% -25.3% 16.8% 9.1% 2.2%

(134,755)

BUDGET HIGHLIGHTS Major variances in budget:



There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

5 2.20 3.94

5 2.20 3.94

5 2.27 4.06

C-112 NOVA Parks FY 2017 Adopted Budget

FY 2016 APPROVED (FTE) 6 2.23 3.81

FY 2017 BUDGET (FTE) 6 2.23 3.81

POHICK BAY REGIONAL PARK ACCOUNT NUMBER 260 4095 4100 4421 4470 4600 4670 4750 4230 4500

ACCOUNT DESCRIPTION POHICK BAY REGIONAL PARK REVENUES Cabin Rentals Camping Fees Inflatable Play Features Laundry Programmed Events Shelter Reservations RV Storage Entrance Fees Miniature Golf & Disc Golf TOTAL USER FEES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$55,012 385,269 25 3,873 579 20,320 28,819 27,014 9,375 530,284

$50,197 383,817 0 4,224 1,961 20,171 28,115 19,321 7,480 515,286

$73,000 385,000 0 4,500 1,000 22,000 30,000 27,000 10,000 552,500

$90,328 372,779 0 3,958 4,387 13,053 24,410 19,614 5,699 534,229

$80,000 395,000 0 4,500 1,500 22,000 30,000 27,000 9,000 569,000

22,009 2,428 24,437

27,212 2,665 29,878

25,000 3,000 28,000

23,640 1,468 25,109

32,000 0 32,000

4640, 4661 4790

Retail Operations Vending Machine Operation TOTAL RETAIL OPERATIONS

4636 4420 4255, 4601

Rental Device Commission House Rental Firewood/Propane TOTAL OTHER REVENUE TOTAL REVENUES

175 27,000 22,986 50,161 $604,882

125 25,425 21,265 46,815 $591,979

0 13,200 21,000 34,200 $614,700

94 23,060 19,810 42,964 $602,301

0 13,200 23,000 36,200 $637,200

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$291,062 138,493 32,473 28,261 2,048 80,711 1,444 574,492

$286,697 144,817 32,407 31,480 2,005 74,407 1,593 573,405

$322,599 131,343 34,795 41,031 2,303 85,489 1,387 618,947

$257,224 104,681 25,944 36,381 1,925 63,364 930 490,450

$318,217 136,987 34,891 49,020 2,273 82,736 1,432 625,556

5010 5020 5030 5040 5060 5050 5070

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

17,123 1,517 454 19,094

11,386 904 588 12,877

16,000 750 1,200 17,950

6,794 776 1,181 8,751

16,000 1,500 1,200 18,700

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

11,413 42,690 684 54,787

12,881 46,723 588 60,192

13,000 43,828 500 57,328

9,003 37,802 19 46,824

13,000 47,000 500 60,500

5290

Insurance - Vehicle TOTAL INSURANCE

1,396 1,396

1,433 1,433

2,059 2,059

1,574 1,574

1,538 1,538

5520 5586

Retail Operations Vending Machines TOTAL RETAIL OPERATIONS

14,254 2,013 16,267

21,357 860 22,216

12,500 1,200 13,700

18,694 0 18,694

16,000 0 16,000

5580-001 5580-002 5580-004 5580-008 5580-009 5580-016

Telephone Electricity Water/Sewer Propane Heating Oil Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

2,996 36,181 403 511 2,433 2,222 44,745 $710,781 ($105,899)

3,179 35,618 348 3,293 1,796 2,493 46,728 $716,851 ($124,872)

3,000 37,000 1,200 0 2,000 2,300 45,500 $755,484 ($140,784)

2,860 32,842 288 0 604 2,755 39,350 $605,643 ($3,342)

3,000 40,000 1,200 0 2,000 3,460 49,660 $771,955 ($134,755)

C-113 NOVA Parks FY 2017 Adopted Budget

POHICK BAY REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parklands and facilities to provide a quality visitor experience. Objectives:  Conduct a minimum of (2) annual public outreach opportunities to facilitate maintenance and beautification projects within the park.  Continue to develop and refine guidelines and SOP’s for an overall park and facility maintenance program.  Establish and maintain a minimum of (3) community partnerships.  Seek new ways to market the miniature golf course in an effort to generate more revenue while adding value to the camping experience.  Continue to maintain and improve the trail system through sustainable trail maintenance efforts.  Develop a volunteer program to improve the quality of our park and to enhance our customer experience through maintenance and beautification projects. Goal Two: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community. Objectives:  Implement at least (2) special events or programs.  Offer a minimum of (3) naturalist led programs.  Implement a structured and thorough calendar of events to increase customer interaction and overall satisfaction. Goal Three: Develop and enhance best practices to provide a quality customer experience. Objectives:  Develop a system that implements effective recruitment and retention strategies for qualified staff.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Implement a system of communication that will generate quality customer feedback.  Create an annual system that reviews marketing materials and public information.  Continue and increase cross-agency promotion and marketing efforts across all NVRPA park facilities.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Four: Provide a superior family camping experience. Objectives:  Take part in a minimum of (2) outreach events.  Develop a defined plan to increase off-peak usage.  Develop a marketing plan to promote programming calendar and schedule of events and activities.  Continue to refine retail sales by providing necessary camping items, food and beverage, souvenirs, adequately seasoned firewood, and propane service.  Implement a park wide wrist band program to increase cross-marketing opportunities.  Market and develop the camper ready site program.  Develop a 5 year plan for consistent and continued campground development. Goal Five: Develop and refine strategies to attract and serve park users. Objectives:  Implement (3) new marketing strategies to attract new RV storage customers.  Develop an effective marketing strategy to promote rental shelters.  Utilize Active Works Outdoors and Active Network to reach our growing customer base and to help generate visitation within the park. C-114 NOVA Parks FY 2017 Adopted Budget

POHICK BAY REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parklands and facilities to provide a quality visitor experience. Highlights  New map has been created that more accurately reflects GPS coordinates.  Timberline work group, Alice Ferguson Cleanup, Mason Neck volunteer/pool trade, Gunston Elementary School marketing program established.  Continue to update trail system and improve the sustainability. Goal Two: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community. Highlights  Created the “Nature Nook”, an environmental area that features live animals and is used for various programs in the campground.  Centralized fire pit area was created to enhance programming.  The Roving Naturalist held many animal- based programs such as live animal feedings and nature hikes.  Pohick continues to serve as host to Pirate Day and an Easter Egg Hunt. Goal Three: Develop and enhance best practices to provide a quality customer experience. Highlights  Developed training procedures that focus on customer service as a key aspect of job responsibilities  Employee incentive program was launched to help reward and motivate employees.  Pohick hosted customer service trainings and also audited employees using “observation forms”.  Implemented Active Works Outdoor system for online reservations and point of sale. Goal Four: Provide a superior family camping experience. Highlights  New Camper Ready Site with a deck was added to optimize a previously underutilized site.  New ADA ramp and deck built at the Deluxe Cabins.  Regraded various campsites and built patio area on a full hook up site.  Created and implemented calendar of events that can be seen online and a new brochure to be given at check-in.  Retail expansion is continuing with new shelving and retail positioning. Goal Five: Develop and refine strategies to attract and serve park users. Highlights  Gatehouse was opened on Fridays to capture more revenue and assist park patrons with questions.  Created a campsite database that totals over 3,000 emails to be used to market in conjunction with our new reservation system.  Expanded the camp host program for more guest interaction, programs, and campground project support.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

4,411 9,734 8,118 44 40 3,383 183 1,006 717

3,078 9,151 N/A 43 44 2,399 194 700 579

4,400 10,000 8,000 44 40 3,500 185 1,100 1,200

FY 2016 ACTUAL

FY 2017 TARGET

(Jul-Dec 2015)

        

Number of non–jurisdiction vehicle entries Number of nightly camping rentals Number of group campers RV storage usage (46 spaces available) Winter storage patrons for RV’s/boats Number of miniature & disc golf rounds Picnic shelter rentals Number of nightly cabin rentals Volunteer hours received

2,776 5,321 N/A 44 22 1,656 64 587 1,059

4,400 10,000 8,000 44 40 3,100 185 1,150 1,200

C-115 NOVA Parks FY 2017 Adopted Budget

POHICK BAY GOLF COURSE PROGRAM OVERVIEW Pohick Bay Golf Course is a par 72, 18-hole golf course in southern Fairfax County. Built in 1982, it is considered one of the more challenging courses in the area. Pohick Bay Golf Course has maintained certification as an Audubon Cooperative Sanctuary. Pohick Bay serves as the home course for the high school golf teams at South County Secondary School and Hayfield Secondary School. Amenities include a driving range, pro shop, grill, putting and chipping greens and rentals of golf carts and golf clubs.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

850,789 159,497 14,956 1,025,242

$

$

$

636,827 107,875 170,919 1,153 69,362 32,260 1,018,396

$

6,846

$

$

FY 2017 BUDGET

934,000 173,000 1,107,000

$

$

$

706,245 98,793 163,586 1,097 79,700 33,700 1,083,121

$

23,879

$

% CHANGE 2016-2017

906,500 173,000 10,000 1,089,500

-2.9% 0.0% -1.6%

$

667,995 98,777 185,586 1,263 79,700 33,300 1,066,621

-5.4% 0.0% 13.4% 15.1% 0.0% -1.2% -1.5%

$

22,879

$

BUDGET HIGHLIGHTS Major variances in budget: 

A full-time position is frozen during FY 2017 and is replaced with a part time position, for a savings of over $30,000 in salaries and benefits.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE

FY 2017 BUDGET (FTE)

7 4.71 3.26

7 4.71 3.26

6 4.93 3.43

6 4.38 3.24

5 4.51 3.24

C-116 NOVA Parks FY 2017 Adopted Budget

POHICK BAY GOLF COURSE ACCOUNT NUMBER 240 4210 4220 4821 4320 4380 4400 4610

ACCOUNT DESCRIPTION POHICK BAY GOLF COURSE REVENUES Driving Range Cart Rental NVRPA Equipment Rental Golf Club Rental Green Fees Golf Handicap Program Pull Cart Rental TOTAL USER FEES

4641 4640, 4642, 4643 4650

Retail - Alcoholic Beverages Retail - Food

4475

Lessons TOTAL OTHER REVENUE TOTAL REVENUES

5010 5020 5030 5040 5060 5050 5070

Retail - Pro Shop TOTAL RETAIL OPERATIONS

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5160 5138 5230 5260 5263 5570

Golf Cart Rental Beverage Cart Rental Gas and Diesel Golf Handicap Program Instructor Fees Uniforms TOTAL OPERATING COSTS

5180 5190 5240

Equipment/Vehicle Maintenance Facility Op. & Maintenance Golf Course Maintenance TOTAL MAINTENANCE COSTS

5265 5290

Insurance - Liquor Liability Insurance - Vehicle TOTAL INSURANCE

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$75,498 210,636 127 1,635 583,399 4,780 371 876,445

$63,258 205,189 0 2,503 576,565 2,904 371 850,789

$80,000 225,000 0 3,000 620,000 5,500 500 934,000

$61,212 155,456 0 1,785 468,878 2,491 271 690,093

$75,000 215,000 0 3,000 610,000 3,000 500 906,500

50,970 62,227

47,981 62,431

54,000 66,000

39,141 50,006

54,000 66,000

49,930 163,127

49,085 159,497

53,000 173,000

33,728 122,875

53,000 173,000

871 871 $1,040,442

14,956 14,956 $1,025,242

0 0 $1,107,000

11,142 11,142 $824,111

10,000 10,000 $1,089,500

$272,040 170,480 32,559 53,019 1,914 78,145 1,644 609,802

$306,597 157,761 34,156 54,344 2,131 80,244 1,594 636,827

$326,454 188,924 39,493 60,686 2,331 86,510 1,847 706,245

$267,939 138,855 28,708 48,092 2,044 66,443 956 553,036

$290,223 191,955 36,953 69,518 2,072 75,458 1,816 667,995

62,100 943 27,738 4,450 0 849 96,079

62,100 943 27,825 4,450 11,538 1,020 107,875

62,100 943 30,000 4,450 0 1,300 98,793

51,750 786 13,132 4,850 10,028 747 81,292

56,355 2,772 25,000 4,450 9,000 1,200 98,777

22,421 34,751 110,832 168,004

24,666 29,936 116,317 170,919

22,477 31,550 109,559 163,586

22,199 31,488 100,340 154,026

22,477 53,550 109,559 185,586

361 558 920

580 573 1,153

411 686 1,097

0 630 630

340 923 1,263

5521 5520,5522 5530

Retail - Alcoholic Beverages Retail - Food Retail - Pro Shop TOTAL RETAIL OPERATIONS

15,816 32,216 32,881 80,914

14,241 26,906 28,214 69,362

16,200 26,400 37,100 79,700

9,484 20,637 21,340 51,460

16,200 26,400 37,100 79,700

5580-001 5580-002 5580-004 5580-016

Telephone Electricity Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

2,776 21,648 1,645 3,480 29,550 $985,269 $55,173

2,716 24,728 1,222 3,594 32,260 $1,018,396 $6,846

3,000 25,000 2,200 3,500 33,700 $1,083,121 $23,879

2,521 20,722 890 2,739 26,871 $867,315 ($43,205)

3,000 25,000 1,800 3,500 33,300 $1,066,621 $22,879

C-117 NOVA Parks FY 2017 Adopted Budget

POHICK BAY GOLF COURSE STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective membership program.

Objectives:  Conduct a minimum of (3) membership events.  Implement a consistent membership retention plan using a minimum of (2) strategies to reach customers before memberships expire.  On an annual basis, conduct a complete review of the membership program and benefits to identify areas that may be improved.  Develop SOPs for tracking membership use and provide a minimum of (3) training opportunities to reinforce these SOPs for staff.  Develop a defined membership marketing and promotional plan with at least (2) strategies for reaching new customers. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer.

Objectives:  Complete a bi-annual review of industry trends, pricing and standards with a focus on local competition.  Effectively promote the demand pricing model with at least two new marketing efforts.  Further develop a business plan that utilizes a minimum of (2) strategies to reach prospective league and tournament clients.  Review and update on an annual basis current customer outreach strategy using technology resources.  Utilize, at a minimum, (2) weekly posting on social media to retaining core golfers, attracting more occasional and beginning golfers.  Establish a minimum of (2) new cross-agency promotion and marketing efforts with other NOVA Parks golf courses. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Implement strategies and techniques developed by the Golf Committee to maintain a year round comprehensive programming calendar and schedule of events and activities.  Create a minimum of (3) new programming opportunities.  Schedule a minimum of (2) on-site clinics and classes to the general public.  Develop a minimum of (2) outreach programs with partner organizations such as the First Tee Program, PGA, LPGA or VSGA.  Refine, establish goals, objectives and expectations for contracted golf instructors. Goal Four: Continue to improve all golf facilities and provide exceptional customer service.

Objectives:  Refine a master plan for consistent and targeted golf course and pro shop improvements.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Continue to develop an in-house audit program to annually evaluate the performance of seasonal and volunteer staff.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Implement strategies developed by the Customer Service Committee. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services.

Objectives:  Create purchasing and inventory guidelines for golf pro shop and conduct annual staff training on these guidelines.  Evaluate current food and beverage operations and develop efficiencies and opportunities to increase revenues by 5%.  Provide a minimum of (2) in-house training opportunities that focus on safe food handling and proper serving protocols.  Increase pro shop merchandise sales by 5% through better product selection and placement.  Implement strategies and training techniques developed by the Customer Service Committee.

C-118 NOVA Parks FY 2017 Adopted Budget

POHICK BAY GOLF COURSE FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective membership program.

Highlights  Pohick Bay Golf has hosted a Member Guest Day.  Conducted an industry review of membership pricing at local courses.  Pohick Bay hosted their most successful Club Championship, increasing participation by 50%. Goal Two: Develop and refine strategies to attract the daily play with a focus on the latent golfer.

Highlights  Completed a bi-annual review of industry trends, pricing and standards with focus on local competition.  Set up a dynamic pricing that has helped promote daily play, by giving golfers the access and incentive to book on website, and Facebook.  Legendary Marketing has helped the course aggressively market to golfers. Email coupons, raffle giveaways, and a variety of other promotions have helped drive business and increase our database. Goal Three: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Held two junior camp sessions in the summer and fall.  Hosted a VSGA Junior Tournament.  Teaching Professionals conducted varies clinics throughout the season.  Implemented a First Tee program that encourages youth participation in golf.  Golf course Superintendent attended GCSAA Conference. Goal Four: Continue to improve all golf facilities and provide exceptional customer service.

Highlights  An in house audit program was created to evaluate the performance of seasonal pro shop staff and a survey was created to help evaluate the volunteer staff.  Golf course improvements include new drainage installed, bunkers rebuilt, new flower beds created, crape myrtles and evergreen trees planted throughout the course, and new tee station signs installed. Goal Five: Enhance the overall customer experience by providing superior food, beverage and retail services.

Highlights  Snack bar inventory levels where reviewed, as well as products being sold. Adjustments were made in order to maximize profitability  Part time management staff attended TIPS and Serve Safe training.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JulDec 2015)

          

18 hole golf rounds (paid) 18 hole golf rounds (members) Power cart rentals Number of driving range buckets sold Number of Annual Golf Memberships sold Number of Heron Club Memberships Per customer average on pro shop merchandise Per customer average of food & beverage Revenue per round of golf played Cost per round of golf played Volunteer hours received

18,035 17,500 16,333 5,029 73 N/A $1.41 $3.19 $29.29 $27.73 8,496

19,403 9,781 20,017 5,423 76 21 $1.68 $3.78 $35.13 $34.90 7,789

18,000 16,000 18,000 5,000 75 50 $1.56 $3.50 $32.56 $31.86 6,300

11,727 4,906 12,508 2,666 24 30 $1.52 $4.08 $35.96 $33.87 4,703

19,000 15,000 21,000 5,000 75 50 $1.56 $3.53 $32.04 $31.49 6,300

C-119 NOVA Parks FY 2017 Adopted Budget

POHICK BAY MARINA PROGRAM OVERVIEW Pohick Bay Marina features a boat launch facility for motorized boats, canoes, kayaks, and sailboats, providing access to the Potomac River. There are two concrete plank launch ramps with docks that can accommodate up to 8 boats at a time. The gravel shore launch area is for small watercraft such as personal watercraft, canoes, and kayaks. Patrons can rent paddleboats, paddleboards, canoes, kayaks, rowboats and sailboats from April through October. Paddle tour programs are available by reservation during the summer months. The marina also has two facilities for year-round boat storage. The Eagle’s Nest rental deck, located at the marina building and overlooking Gunston Cove, can accommodate up to 80 seated guests. The marina area also has areas for fishing, numerous picnic tables, small rentable shelters and a playground for children.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

227,303 1,634 228,937

$

$

$

21,731 6,433 920 7,895 36,978

$

191,959

$

$

FY 2017 BUDGET

247,000 22,000 269,000

$

$

$

22,596 6,500 12,800 8,000 49,896

$

219,104

$

% CHANGE 2016-2017

244,500 5,000 249,500

-1.0% -77.3% -7.2%

$

23,046 7,500 2,000 8,000 40,546

2.0% 15.4% -84.4% 0.0% -18.7%

$

208,954

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY

Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 0 1.21

0 0 1.21

0 0 1.21

0 0 1.25

0 0 1.25

C-120 NOVA Parks FY 2017 Adopted Budget

POHICK BAY MARINA ACCOUNT NUMBER 250 4070, 4540, 4680 4460 4600 4080 4670

4640 4262

5020 5030 5070

ACCOUNT DESCRIPTION POHICK BAY MARINA REVENUES Boat Rental

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$44,593

$46,597

$50,000

$36,354

$57,500

Launch & Parking Fees Programmed Events Boat Storage Shelter Reservations TOTAL USER FEES

48,954 4,050 113,712 11,351 222,659

42,331 4,864 124,277 9,234 227,303

55,000 5,500 125,000 11,500 247,000

32,178 1,465 116,528 6,781 193,307

45,000 5,500 125,000 11,500 244,500

0 0 0 $222,659

1,634 0 1,634 $228,937

2,000 20,000 22,000 $269,000

3,797 0 3,797 $197,104

5,000 0 5,000 $249,500

$21,832 1,670 206 23,709

$20,022 1,532 177 21,731

$20,835 1,594 167 22,596

$13,257 958 135 14,350

$21,250 1,626 170 23,046

6,392 6,392

6,433 6,433

6,500 6,500

6,988 6,988

7,500 7,500

0 0 0

920 0 920

800 12,000 12,800

953 0 953

2,000 0 2,000

1,765 6,315 8,080 $38,181

1,817 6,078 7,895 $36,978

1,500 6,500 8,000 $49,896

1,683 5,681 7,364 $29,655

1,500 6,500 8,000 $40,546

$184,478

$191,959

$219,104

$167,450

$208,954

Retail Operations Fuel - Boating TOTAL RETAIL OPERATIONS TOTAL REVENUES EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

5190

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5520 5213

Retail-Food Fuel - Boating TOTAL RETAIL OPERATIONS

5580-001 5580-002

Telephone Electricity TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-121 NOVA Parks FY 2017 Adopted Budget

POHICK BAY MARINA STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Maintain a minimum of (3) community partnerships.  Continue to implement plan for marina improvements, including expanding retail sales.  Continue to implement riparian plantings along the park shoreline. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Develop and host a minimum of 4 programs to meet the needs of our diverse customer base. (fitness, educational, family-oriented) Goal Three: Develop and refine strategies to attract and serve park users.

Objectives:  Maintain boat storage lots at 95% capacity.  Implement marketing strategies to attract new boat storage customers.  Continue to develop an effective marketing strategy to promote rental shelters.  Continue to develop a marketing plan for launch passes.  Refine and expand boat rental operations based on current market trends and demand.  Develop birthday packages in the marina that can streamline the use of both boat rentals and shelter rentals.

C-122 NOVA Parks FY 2017 Adopted Budget

POHICK BAY MARINA FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Worked with Mason Neck State Park, Bureau of Land Management, and Gunston Hall on outreach programs.  Worked with the department of game and inland fisheries to help manage invasive species of water chestnut. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Hosted” Dream for Kids” event that benefits kids with disabilities.  Hosted annual Pirate Day.  Hosted several stand up paddle board and kayak tours including a “Blue Moon” tour that incorporated paddle boarding with campfire and music.  Hosted the World Police and Fire Games bass fishing tournament.  Hosted free “learn to paddleboard” classes aimed at educating users while increasing revenue through tours and rentals. Goal Three: Develop and refine strategies to attract and serve park users.

Highlights  Implemented auto pay option for Boat and RV Storage customers to access their account and pay online.  New equipment was purchased to satisfy the growing demand for Stand up Paddle boarding.  Expanded retail operations in the marina to better serve our park users.  Started an email database for boat rental users.  Added credit card payment as an option at the boat rental area.  All paddle tours were available for reservation on line, through Active Network.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

     

145 5,596 5,031 202 22 48

Boat storage (153 storage sites available) Boat launches Total boat rentals Guided water tour participants Number of Eagle's Nest rentals Number of family shelter rentals

145 5,260 4,906 195 20 66

145 6,000 5,500 200 22 50

137 2,521 3,525 138 13 57

145 6,000 5,500 200 22 50

C-123 NOVA Parks FY 2017 Adopted Budget

PIRATE’S COVE WATERPARK AT POHICK BAY PROGRAM OVERVIEW Pirate's Cove Waterpark features a 500,000 gallon swimming pool, a 300 gallon dump bucket with slides and water play features. It also features a slide tower that features two body slides, a baby pool with bubblers and a shipwreck slide, Buccaneer's Beach sand play area, the Crow's Nest birthday rental space and the Captain's Galley concession stand. Other amenities include shower and restroom facilities with locker rental and retail items for sale at the admissions area.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

385,481 171,224 1,170 557,875

$

$

$

167,888 63,300 57,613 19,604 308,405

$

249,470

$

$

FY 2017 BUDGET

391,800 160,000 551,800

$

$

$

165,992 1,000 52,740 64,500 19,400 303,632

$

248,168

$

% CHANGE 2016-2017

409,800 179,000 588,800

4.6% 11.9% 6.7%

$

174,402 1,000 56,000 72,200 19,400 323,002

5.1% 0.0% 6.2% 11.9% 0.0% 6.4%

$

265,798

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 0 6.43

0 0 7.37

0 0 7.56

0 0 7.73

0 0 8.20

C-124 NOVA Parks FY 2017 Adopted Budget

PIRATE’S COVE WATERPARK AT POHICK BAY ACCOUNT NUMBER 270 4421 4550 4570 4490 4600 4580 4670

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$0 292,084 53,967 0 983 30,867 7,581 385,481

$0 293,000 50,000 300 500 40,000 8,000 391,800

$0 233,742 58,099 544 0 15,091 4,057 311,532

$0 310,000 56,000 300 500 35,000 8,000 409,800

147,574 4,577 152,151

166,159 5,064 171,224

155,000 5,000 160,000

130,615 3,716 134,331

173,000 6,000 179,000

ACCOUNT ACTUAL DESCRIPTION FY 2014 PIRATE'S COVE WATERPARK at POHICK BAY REVENUES $50 Inflatable Play Feature Admissions 284,982 Group Admissions 42,113 Locker Rental 239 Programmed Events 0 Waterpark Passes 37,385 Shelter Reservations 7,532 TOTAL USER FEES 372,301

4640 4660

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

4482

Lifeguard Training Fee TOTAL OTHER REVENUE TOTAL REVENUES

720 720 $525,173

1,170 1,170 $557,875

0 0 $551,800

325 325 $446,187

0 0 $588,800

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$136,446 10,438 1,763 148,648

$154,571 11,825 1,492 167,888

$153,059 11,709 1,224 165,992

$138,980 10,629 1,703 151,312

$160,813 12,302 1,287 174,402

1,003 1,003

0 0

1,000 1,000

1,938 1,938

1,000 1,000

5020 5030 5070

5490

Programs and Promotions TOTAL OPERATING COSTS

5190

Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

49,886 49,886

63,300 63,300

52,740 52,740

35,352 35,352

56,000 56,000

5520 5535

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

53,213 2,045 55,257

55,598 2,015 57,613

62,000 2,500 64,500

43,161 1,609 44,769

69,200 3,000 72,200

Telephone Electricity Internet/Cable TOTAL UTILITIES TOTAL EXPENSES

651 14,639 948 16,238 $271,032

505 18,310 790 19,604 $308,405

1,400 17,000 1,000 19,400 $303,632

525 15,815 713 17,053 $250,423

1,400 17,000 1,000 19,400 $323,002

OPERATING INCOME (LOSS)

$254,141

$249,470

$248,168

$195,764

$265,798

5580-001 5580-002 5580-016

C-125 NOVA Parks FY 2017 Adopted Budget

PIRATE’S COVE WATERPARK AT POHICK BAY STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Objectives:  Update and refine annually the marketing plan to increase pass sales both in season and out of season.  Continue to refine the system that streamlines the purchasing process.  Develop a system that implements consistent membership retention and referral strategies.  Incorporate a minimum of (4) membership incentives per season.  Conduct an annual review of the membership program and benefits to identify areas that may be improved.  Implement a plan to track passholder visitation and ensure that all passholders have their picture taken. Goal Two: Remain a leader in the field of aquatic safety. Objectives:  Maintain a NASCO Gold Standard certification.  Continue to improve group safety standards and procedures.  Refine a system for effective recruitment and retention of qualified staff.  Develop and implement a “manager in training” program for incoming WSO’s, Pool Managers, and Concession Supervisors.  Refine orientation and in-service training techniques for all positions. Goal Three: Optimize programming and facility usage to increase revenues. Objectives:  Create a new birthday area to increase birthday sales and implement a range of birthday party options.  Refine and implement a plan to maximize off peak visitation.  Implement a plan to increase off peak visitation through special promotional and sales opportunities.  Continue and increase cross promotion of park activities to waterpark users.  Create a plan to facilitate a sustainable Family Fun Night. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Objectives:  Evaluate current food and beverage operations and develop (4) new efficiencies and opportunities for maximizing revenues.  Ensure staff maintains Food, Beverage compliance through a measurable training and certification system.  Create a minimum of (3) menu options that can be purchased by groups.  Implement an effective inventory management system to reduce waste.  Increase swim merchandise sales by 5%, and expand the scope of the retail operations to include better product placement, more diverse products, and increased stock. Goal Five: Enhance the overall quality of the customer experience. Objectives:  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Develop and implement a plan to continue and expand facility theming.  Create a mechanism that allows at least (2) new opportunities to receive consistent customer feedback.  Develop and implement a script to be used for phone and in-person dialogue for attendants to help with customer service, and the upselling of products.  Implement strategies and training techniques developed by the Customer Service Committee. C-126 NOVA Parks FY 2017 Adopted Budget

PIRATE’S COVE WATERPARK AT POHICK BAY FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Highlights  Offseason Big Chill Waterpark Pass Sale was successful in selling memberships out of season both to new members and returning members.  Active Network has allowed or a streamlined, on-line process for selling and tracking annual waterpark passes.  Standard Operating Procedures have been developed for all aquatic functions in Active Network. Goal Two: Remain a leader in the field of aquatic safety. Highlights  Maintained a NASCO Gold Standard certification.  Continued to use scheduling templates to ensure adequate coverage while maintaining fiscal responsibilities. Goal Three: Optimize programming and facility usage to increase revenues. Highlights  A Calendar of Events was implemented to increase after 4pm weekday visitation.  Family Fun Night continues to be successful as a means to increase weekday visitation.  Offered weekday food specials to generate increased retail during off peak usage.  Developed and implemented strategies to maximize group participation, including increasing the group database, tracking group sales monthly, and sending an eblast to the database. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Highlights  Staff training of Food, Beverage and Alcohol Compliance implemented.  Implemented group meal plan options.  Implemented a par level database for all concessions food and paper products to ensure effective inventory management.  Retail and food sales continue to surpass budget goals.  Facilitated a successful “upsale” campaign focused on pool mug sales. Goal Five: Enhance the overall quality of the customer experience. Highlights  Employee incentive plan was implemented for all waterpark staff. Rewards were given at certain levels and progress was tracked through a sticker board.  Staff attended customer service trainings and utilized their skills on a daily basis.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JulDec 2015)

     

Number of general admissions Number of youth group participants Number of Annual Waterpark Passes sold Average amount customers spent on food & beverages Attendance at special programs Number of volunteer hours

35,218 10,175 461 $3.32

37,598 10,759 323 $3.52

42,000 10,000 500 $3.05

31,733 11,617 23 $3.08

43,000 11,000 450 $4.03

N/A 128

5,000 260

3,200 250

3,500 170

3,200 250

C-127 NOVA Parks FY 2017 Adopted Budget

POTOMAC OVERLOOK REGIONAL PARK PROGRAM OVERVIEW Potomac Overlook Regional Park, a 67-acre park in Arlington, is NOVA Parks’ primary center for natural history interpretation. The staff provides programs for school and public groups throughout the year. The James I. Mayer Center for Environmental Education contains the “Energerium”, a suite of exhibits on the role of energy in living systems (including human systems). Other facilities include a small picnic area, a shelter, bathroom building, interpretive gardens and 2 miles of natural surface trails. Park staff has developed working solar energy and energy efficient facilities that reduce the park’s energy use and educate the public on energy issues.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

74,582 13,200 87,782

$

262,576 11,796 13,188 1,146 13,388 302,095

$

$

$

$ $

FY 2016 BUDGET

$

$

(214,313) $

FY 2017 BUDGET

68,500 13,200 81,700

$

281,474 12,100 15,500 1,373 12,880 323,327

$

% CHANGE 2016-2017

78,500 500 13,200 92,200

14.6% 0.0% 12.9%

$

261,197 13,100 16,500 1,231 250 13,880 306,158

-7.2% 8.3% 6.5% -10.3% 7.8% -5.3%

(241,627) $

(213,958)

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

3 .86 .29

3 1.0 .29

3 1.0 .81

3 1.04 .81

3 1.04 1.32

C-128 NOVA Parks FY 2017 Adopted Budget

POTOMAC OVERLOOK REGIONAL PARK ACCOUNT NUMBER 300 4600 4101 4670

ACCOUNT DESCRIPTION POTOMAC OVERLOOK REGIONAL PARK REVENUES Programmed Events Camps Shelter Reservations TOTAL USER FEES

4640

Retail Operations TOTAL RETAIL OPERATIONS

4420 4260 4000

House Rental Misc Rev - Friends of Pot O/L Misc Rev - Recycling TOTAL OTHER REVENUE TOTAL REVENUES

5010 5020 5030 5040 5060 5050 5070

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$14,020 48,266 3,160 65,446

$14,618 57,944 2,020 74,582

$15,000 51,000 2,500 68,500

$14,596 70,110 1,740 86,446

$16,000 60,000 2,500 78,500

0 0

0 0

0 0

0 0

500 500

13,200 0 0 13,200 $78,646

13,200 0 0 13,200 $87,782

13,200 0 0 13,200 $81,700

11,000 150 59 11,209 $97,655

13,200 0 0 13,200 $92,200

$147,413 29,484 13,113 16,944 1,048 42,312 627 250,941

$156,271 30,104 13,730 20,220 1,123 40,557 571 262,576

$165,514 32,152 15,125 23,215 1,182 43,861 425 281,474

$141,656 32,258 12,482 14,195 1,106 31,512 445 233,653

$152,211 36,267 14,422 17,177 1,087 39,575 458 261,197

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

3,973 7,224 339 11,537

2,606 8,826 365 11,796

3,500 8,000 600 12,100

1,501 6,190 204 7,895

3,500 9,000 600 13,100

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

1,054 13,512 390 14,956

1,642 11,217 330 13,188

2,500 12,500 500 15,500

1,126 9,981 284 11,391

2,500 13,500 500 16,500

5290

Insurance - Vehicle TOTAL INSURANCE

1,117 1,117

1,146 1,146

1373 1,373

1,260 1,260

1231 1,231

5520

Retail Operations TOTAL RETAIL OPERATIONS

0 0

0 0

0 0

0 0

250 $250

5580-001 5580-002 5580-004 5580-008 5580-016

Telephone Electricity Water/Sewer Propane Gas Cable/Internet TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

2,886 5,462 1,604 2,231 1,085 13,267 $291,818 ($213,172)

3,066 6,280 1,776 1,491 775 13,388 $302,095 ($214,313)

2,900 5,000 1,600 2,300 1,080 12,880 $323,327 ($241,627)

2,047 5,004 989 665 1,105 9,810 $264,010 ($166,355)

2,900 6,000 1,600 2,300 1,080 13,880 $306,158 ($213,958)

C-129 NOVA Parks FY 2017 Adopted Budget

POTOMAC OVERLOOK REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Conduct a minimum of (2) annual public outreach opportunities to facilitate maintenance and beautification projects within the park.  Continue to implement the invasive plant management plan.  Continue to implement the overall park and facility maintenance guidelines and SOP’s.  Establish and maintain a minimum of (3) new community partnerships.  Implement a plan to refurbish the playground and picnic shelter.  Develop and implement a plan to enhance (i.e. increase plant diversity, etc.) of at least two of the educational gardens. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Conduct and enhance camp programming.  Revise and implement camp orientation outline and manual.  Review and refine the year-round comprehensive programming schedule.  Manage and enhance the NOVA Parks Roving Naturalist program.  Continue to implement a plan to expand opportunities for facility rentals.  Develop and implement a retail operations plan. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Develop a system that implements effective recruitment and retention strategies for qualified staff.  Implement an in-house audit program to evaluate the performance of seasonal staff.  Implement strategies and training techniques developed by the Customer Service Committee.  Continue to build, implement and evaluate a successful volunteer program.

C-130 NOVA Parks FY 2017 Adopted Budget

POTOMAC OVERLOOK REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Developed and implemented invasive plant management plan.  Increased the number of community partnerships to over 12 organizations.  New interpretive signs were designed and installed at the trailhead of the Farm Road Trail and at the “Overlook”. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Ten summer camps were successfully conducted during 2015. 179 campers ranging in age from rising kindergarteners to rising high school juniors participated in these camps.  Winter Break Camp was offered over the holiday break.  Staff successfully offered and conducted the first Boy Scout merit badge program.  The Roving Naturalist program successfully served over 6,800 people in 14 parks through the delivery of over 100 programs. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  All Potomac Overlook staff participated in at least one Level 1 or Level 2 training during FY 16.  Potomac Overlook staff won the agency-wide Great Board contest.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JUL-DEC 2015)

         

1,226 2,199 3,689 1,800 66 1,656 121 27 56 2,985

Adult/Public program participants “Meet Me on a Sunday” weekly event participants School & Scout program participants Special event/concert participants Number of birthday parties Birthday party participants Camp Overlook participants Offsite programming Number of shelter rentals Volunteer hours received

1,118 2,297 4,856 1,271 58 1,611 165 24 35 3,150

2,000 2,200 4,200 1,600 45 900 175 15 40 3,200

990 1,179 1,873 534 22 584 191 4 23 1,602

1,500 2,200 4,200 1,600 45 900 175 15 40 3,200

C-131 NOVA Parks FY 2017 Adopted Budget

RUST SANCTUARY PROGRAM OVERVIEW Rust Sanctuary became a NOVA Parks managed property in 2013 through adoption of a 40 year lease with the Audubon Naturalist Society. NOVA Parks maintains and operates the park while the Audubon Naturalist Society continues to provide environmental education for youth. NOVA Parks also began hosting wedding receptions and parties at Rust Sanctuary in 2013 and the venue quickly became a favorite in the area, particularly for couples seeking a picturesque outdoor setting for their wedding ceremony. Smaller events take place in the Manor House while groups of up to 200 use the spacious tent nearby. Great Blue Heron Catering provides food and beverage for more than half of the events at Rust Sanctuary.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

181,571 63,713 289,746 535,030

$

$

$

145,001 40,214 45,066 2,431 96,610 17,248 346,570

$

188,460

$

$

FY 2017 BUDGET

241,000 60,000 330,600 631,600

$

$

$

188,364 58,700 41,500 4,055 120,429 20,480 433,528

$

198,072

$

% CHANGE 2016-2017

241,000 60,000 324,100 625,100

0.0% 0.0% -2.0% -1.0%

$

234,622 77,485 41,500 6,308 120,429 20,080 500,423

24.6% 32.0% 0.0% 55.6% 0.0% -2.0% 15.4%

$

124,677

$

BUDGET HIGHLIGHTS Major variances in budget: 

Additional part time staffing is included in the FY 2017 Budget, including a Sous Chef and other additional part time hours for support of this growing venue.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 0 1.22 0

FY 2014 APPROVED (FTE) 0 2.05 0

C-132 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 0 3.63 0

FY 2016 APPROVED (FTE) 1 3.42 0

FY 2017 BUDGET (FTE) 1 4.78 0

RUST SANCTUARY ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$111,170 515 111,685

$180,586 985 181,571

$240,000 1,000 241,000

$167,296 230 167,526

$240,000 1,000 241,000

8,250 15,918 140 2,850 0 27,158

8,825 28,647 0 3,000 500 40,972

9,600 40,000 0 3,000 2,000 54,600

8,000 22,955 0 2,550 2,500 36,005

9,600 23,000 0 3,000 3,500 39,100

85,405 16,565 56 30,540 132,566 $271,409

207,467 41,306 1 63,712 312,486 $535,030

240,000 36,000 0 60,000 336,000 $631,600

219,234 43,264 (1) 69,191 331,686 $535,217

240,000 45,000 0 60,000 345,000 $625,100

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$0 95,747 358 0 0 0 0 96,105

$0 145,034 (33) 0 0 0 0 145,001

$30,617 127,499 12,096 8,743 219 8,114 1,076 188,364

$25,333 117,459 9,808 4,163 175 0 398 157,336

$32,697 170,795 15,567 5,406 233 8,501 1,422 234,622

5186 5146 5230 5490 5570

Equipment Rental Contract Employment Gas & Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

15,068 0 92 533 0 15,693

24,210 13,068 566 2,371 0 40,214

32,000 24,000 500 2,000 200 58,700

35,357 24,869 360 645 300 61,531

49,885 24,000 1,300 2,000 300 77,485

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

909 49,572 50,482

510 44,556 45,066

1,500 40,000 41,500

986 47,306 48,292

1,500 40,000 41,500

5143 5521

Catering Retail - Alcohol Beverages TOTAL RETAIL

18,735 12,660 31,395

84,267 12,343 96,610

96,429 24,000 120,429

75,257 11,547 86,803

96,429 24,000 120,429

5265 5290

Insurance - Liquor Liability Vehicle Insurance TOTAL INSURANCE

0 279 279

2,144 287 2,431

3,712 343 4,055

2,124 315 2,439

6,000 308 6,308

3,017 3,559 0 15,875 0 440 22,891 $216,845 $54,564

3,151 4,758 123 8,737 0 480 17,248 $346,570 $188,460

3,000 4,000 1,000 12,000 0 480 20,480 $433,528 $198,072

$2,627 3,835 697 6,282 258 0 13,699 $370,101 $165,116

2,500 4,500 600 12,000 0 480 20,080 $500,423 $124,677

ACCOUNT NUMBER 320 4240 4822

4420 4821 4693 4081 4443

4115 4682 4640 4641 4647

5010 5020 5030 5040 5060 5050 5070

5580-001 5580-002 5580-008 5580-009 5580-004 5580-016

ACCOUNT DESCRIPTION RUST SANCTUARY REVENUES Facility Rental-Manor House NVRPA Event Staffing TOTAL USER FEES Apartment Rental Equipment Rental Special Services Storage Rental (PEC & LWC) Outside Catering Fees TOTAL OTHER REVENUE Catering Service Charge Retail Operations Retail - Alcoholic Beverages TOTAL RETAIL OPERATIONS TOTAL REVENUES

Telephone Electricity Propane Heating Oil Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-133 NOVA Parks FY 2017 Adopted Budget

RUST SANCTUARY STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Establish the Rust Sanctuary as a premier event venue.

Objectives:  Continue to build and refine marketing plan in an effort to establish the Rust Manor House brand under NOVA Parks.  Host a minimum of (2) open house events.  Take part in a minimum of (3) outreach events.  Cultivate a superior customer experience with the delivery of at least (2) quality in-house or outside training opportunities that focus on customer service for key staff.  Establish a minimum of (2) new cross-agency promotion and marketing efforts across all NOVA Parks rental facility businesses.  Continue to work with Great Blue Heron to produce written guidelines that create a seamless customer experience between venue and catering services staff.  Form a bi-annual review system of event industry trends and standards with a focus on local competition.  Develop a business plan that focuses on attracting nontraditional rental business and off-peak corporate and social event rentals.  Implement strategies and training techniques developed by the Customer Service Committee.  Develop guidelines and SOP’s for an overall facility maintenance program. Goal Two: Preserve and protect the sanctuary lands and facilities.

Objectives:  Continue to develop a strategy to promote the NOVA Parks / Audubon Naturalist Society partnership and activities at Rust Sanctuary.  Develop a plan for consistent and continued site improvements.  Develop guidelines and SOP’s for an overall facility maintenance program.  Establish and maintain a volunteer program for maintaining and enhancing the sanctuary.  Evaluate the Rust Sanctuary Natural Resource Plan incorporating relevant features.  Create and provide a minimum of (1) weekly public interpretive program hosted by NOVA Parks during the months of May - August.

C-134 NOVA Parks FY 2017 Adopted Budget

RUST SANCTUARY FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Establish the Rust Sanctuary as a premier event venue.

Highlights  Worked with GBH to improve communication among catering and venue staff and our clients.  Continued to renovate areas of the house, grounds and tent to improve the look of the venue.  Increased the number of open houses to three and participated in the Visit Loudoun venue tour.  Continuing to cross promote with other NOVA Parks event venues.  Hosted four photographic style shoots with wedding professionals to increase exposure in print and online.  Created a sales/customer service reference list geared specifically for wedding venues. Goal Two: Preserve and protect the sanctuary lands and facilities.

Highlights  Held three interpretive programs for the public in partnership with Audubon Naturalist Society.  Facility renovations included plaster damage repaired in the parlor, new gutters and downspouts, exterior wood trim painted on the manor house; tent floor coated with epoxy sealer and improvements to the parking lots.  A trail wayfinding system has been put in place to encourage hiking.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (JulDec 2015)

Social Rentals        

Prime months (May, June, September, October) Non-Prime months (March, April, July, August) Winter months (November, December, January, February) House and grounds rentals Tent, house and grounds Rentals Miles of trails maintained Number of volunteer hours Number of Naturalist Programs

18

27

33

21

42

14 3

12 4

21 5

10 3

20 5

15 18 2 100 N/A

10 33 2 30 3

15 46 2 100 N/A

7 26 2 38 1

17 50 2 100 5

C-135 NOVA Parks FY 2017 Adopted Budget

SANDY RUN REGIONAL PARK PROGRAM OVERVIEW Sandy Run Regional Park, located on the Occoquan Reservoir in Fairfax, is designed for the education, training, practice and racing for competitive and recreational rowing and sculling. The facility is open February through November weather permitting. It primarily serves ten local high schools and one college rowing program for men and women; several rowing clubs are housed here as well. The facility hosts regattas as well as occasional special events. Out of state high school and college teams often visit during spring break for training and practice, and local teams and clubs hold sweep and sculling camps. The facility also provides storage for scholastic, collegiate, private, and club crew shells in three boathouses and on outside boat storage racks.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

182,749 28,052 210,801

$

$

$

104,282 3,568 33,309 287 12,735 154,180

$

56,621

$

$

FY 2017 BUDGET

227,000 28,192 255,192

$

$

$

109,435 4,000 29,000 343 13,250 156,028

$

99,164

$

% CHANGE 2016-2017

225,500 28,192 253,692

-0.7% 0.0% -0.6%

$

119,691 4,000 31,500 615 9,050 164,856

9.4% 0.0% 8.6% 79.3% -31.7% 5.7%

$

88,836

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY

Full-Time – 2 positions split with Bull Run Marina & Fountainhead Parks Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.90 .82 .05

.90 1.39 0

.90 1.39 0

.90 1.23 0

.90 1.23 0

C-136 NOVA Parks FY 2017 Adopted Budget

SANDY RUN REGIONAL PARK ACCOUNT NUMBER 350 4080 4160 4530 4630 4673

4420 4285, 4510

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

SANDY RUN REGIONAL PARK REVENUES Crew Boat Storage Daily User Fees Launch & Parking Fees Regatta Fees Rowing Camps TOTAL USER FEES

$127,290 2,288 14,436 54,275 19,910 218,200

$115,295 1,530 15,648 43,130 7,145 182,749

$132,000 3,000 18,000 55,000 19,000 227,000

$97,515 5,870 16,860 10,040 10,128 140,413

$132,000 3,000 16,500 55,000 19,000 225,500

House Rental Misc Rev - Gate Key & Other TOTAL OTHER REVENUE TOTAL REVENUES

11,592 955 12,547 $230,747

27,192 860 28,052 $210,801

27,192 1,000 28,192 $255,192

21,694 295 21,989 $162,402

27,192 1,000 28,192 $253,692

$61,234 13,358 4,553 2,262 333 13,335 231 95,305

$74,096 10,608 4,417 2,333 351 12,279 198 104,282

$52,022 30,399 6,340 6,274 371 13,786 243 109,435

$70,422 1,264 3,436 3,155 307 11,510 61 90,154

$59,387 31,174 6,963 6,053 424 15,440 249 119,691

4,569 4,569

3,568 3,568

4,000 4,000

1,981 1,981

4,000 4,000

2,342 21,052 5,329 28,722

4,449 23,919 4,942 33,309

3,000 25,000 1,000 29,000

1,310 22,362 3,975 27,647

3,000 27,500 1,000 31,500

279 279

287 287

343 343

315 315

615 615

6,172 5,236 759 12,167 $141,043

7,162 4,814 759 12,735 $154,180

6,200 6,200 850 13,250 $156,028

5,754 3,737 759 10,250 $130,348

2,000 6,200 850 9,050 $164,856

$89,704

$56,621

$99,164

$32,054

$88,836

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

5230

Gas and Diesel TOTAL OPERATING COSTS

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5580-001 5580-002 5580-016

Telephone Electricity Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-137 NOVA Parks FY 2017 Adopted Budget

SANDY RUN REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Review and update facility use guidelines.  Maintain a minimum of (4) community partnerships.  Develop methods and guidelines to preserve a sustainable park trail network.  Develop a plan for consistent and continued site improvements.  Develop natural resource management and restoration plans focused on the preservation of native plant and animal species. Goal Two: Develop and refine strategies to attract and serve park users.

Objectives:  Promote daily, non-peak time use from outside and nontraditional user groups including camps.

Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Cultivate a superior customer experience with the delivery of at least (2) quality in-house or outside training opportunities that focus on customer service for key staff.  Implement strategies and training techniques developed by the Customer Service Committee.

C-138 NOVA Parks FY 2017 Adopted Budget

SANDY RUN REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Developed a plan for updated park signage.  Maintained communication and supported activities with multiple rowing groups, including: Virginia Scholastic Rowing Association, Occoquan Boat Club, George Mason University Crew, and eleven high school rowing teams.  Oversaw scout projects conducting repairs to trails.  Created facility evaluation spreadsheet for use with monthly property inspections.  Oversaw sinkhole repair in asphalt drive, scout projects repairing trails, and the replacement of wooden outdoor storage racks.  Coordinated with VASRA on construction on new Finish Line Stand Goal Two: Develop and refine strategies to attract and serve park users.

Highlights  Completed rack reallocation plan that will be continued on a bi-annual basis.  Four visiting school crew teams scheduled for spring break training. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  Staff attended Customer Service Training. FY 2014 ACTUAL

MEASURABLE RESULTS

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)



Peak season daily practice (March-May) usage by rowers and coaches  Number of adult rowers annually  Number of boats stored Daily Fees:  Number of spring break programs  Average attendance at each spring break program  Number of Summer and Fall camps  Number of Summer and Fall camp participants Regattas:  Number of Virginia Scholastic Rowing Association (VASRA) Regatta competitors  Number of VASRA scholastic regattas  Number of club regatta competitors  Number of club regattas  Number of collegiate regatta competitors  Number of collegiate regattas  Total number of regatta spectators

875

875

875

0

875

3,800 197

3,800 197

3,800 197

1,900 197

3,800 197

5 35 20 825

6 35 20 825

7 30 18 825

4 35 18 600

7 35 20 825

7,500

7,500

7,500

0

7,500

8 4,000 3 1,750 2 13,250

7 4,000 4 2,200 3 13,700

8 4,000 4 2,200 3 13,000

0 4,000 4 0 0 7,500

9 4,000 4 1,750 2 14,000

C-139 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL FARM REGIONAL PARK PROGRAM OVERVIEW Temple Hall Farm Regional Park is a 286-acre working farm in Loudoun County. The park provides programs and farm tours to the general public as well as groups with a focus on the region’s rich farming heritage. The park also features a LEED certified Visitors Center complete with animal and interpretive exhibits. .

REVENUE & EXPENSE SUMMARY

REVENUE BY SOURCE User Fees Retail Operations Other Revenue Transfer from the Enterprise Fund TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2015 ACTUAL

FY 2016 BUDGET

10,886 $ (3) 141,944 50,000 202,827 $

12,000 139,808 50,000 201,808

$

290,353 74,520 51,957 3,046 344 13,410 433,630

267,568 59,480 42,828 2,821 12,000 384,697

$

$

$

(230,803) $

FY 2017 BUDGET

$

$

(182,889) $

% CHANGE 2016-2017

15,500 139,808 155,308

29.2% 0.0% -100.0% -23.0%

266,397 70,400 47,828 1,231 12,000 397,856

-0.4% 18.4% 11.7% -56.4% 0.0% 3.4%

(242,548)

BUDGET HIGHLIGHTS Major variances in budget: 

The Temple Hall Operating budget is included in the Enterprise Fund for the first time in FY 17.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 2.25 .69 .50

FY 2014 APPROVED (FTE) 2.25 .69 .50

C-140 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 2.25 .69 .50

FY 2016 APPROVED (FTE) 2.25 .69 .50

FY 2017 BUDGET (FTE) 2.25 1.19 0

TEMPLE HALL FARM REGIONAL PARK ACCOUNT NUMBER 3-380 4101 4412-001 4732 4670 4812 4600 4015 4140 4170 4420 4440 4440 4440 4410, 4510 4920 4640

5010 5020 5030 5040 5060 5050 5070

ACCOUNT DESCRIPTION TEMPLE HALL FARM REVENUES Camps Hay Rides - Tractor Tent Rentals Shelter Reservations Visitor Center Rental Programmed Events TOTAL USER FEES

ACTUAL FY 2015*

ADOPTED FY 2016*

JUL-APR ACTUAL FY 2016*

ADOPTED FY 2017*

$0 6,596 3,062 0 0 1,400 11,058

$0 3,830 1,585 1,797 723 2,951 10,886

$0 4,500 0 2,500 3,000 2,000 12,000

$0 6,231 0 3,443 5,608 2,578 17,860

$2,000 4,500 0 3,000 5,000 1,000 15,500

7,560 34,305 1,130 48,446 60,517 255 (46,141) 504 106,575

8,494 29,285 0 56,868 64,955 133 (19,134) 1,343 141,944

4,000 30,000 $0 55,808 50,000 0 0 0 139,808

5,864 27,946 0 45,906 55,402 382 11,305 379 147,185

4,000 30,000 $0 55,808 50,000 0 0 0 139,808

Transfer from the Enterprise Fund Retail Operations TOTAL REVENUES

53,111 0 $170,743

50,000 (3) $202,827

$50,000 $0 $201,808

0 (14) $165,030

$0 $0 $155,308

EXPENSES Full Time Salaries Part Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$154,780 33,520 12,297 27,322 1,109 39,059 443 268,530

$173,712 35,415 12,535 30,534 1,175 36,552 430 290,353

$147,102 29,145 17,247 33,415 1,050 38,982 627 267,568

$156,117 23,502 10,188 16,429 1,070 29,571 247 237,124

$148,234 29,144 13,569 35,491 1,059 38,541 359 266,397

Animals Crop Sales Donations House Rental Interest Interest Transf. fr. Farm Development Change in Market Value Miscellaneous Revenue TOTAL OTHER REVENUE

5130 5200 5210 5230 5350 5480 5490 5540 5570 5590

Audit Fee Feed Fertilizer Gas and Oil Livestock Purchases Professional Services Programs & Promotions Seeds & Plants Uniforms Vet & Medicine TOTAL FACILITY OPERATING COSTS

900 14,093 49,846 9,439 5,936 1,245 0 10,010 439 7,272 99,180

900 12,716 20,967 10,470 3,273 0 726 19,209 234 6,025 74,520

900 8,000 15,000 11,000 4,000 4,680 500 6,000 400 9,000 59,480

0 6,143 46,329 4,864 4,000 0 737 1,712 181 6,846 70,812

0 8,000 22,000 11,000 4,000 0 1,000 15,000 400 9,000 70,400

5180 5190 5195 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Facility Op. & Maintenance-Cabin Rental House Maintenance TOTAL MAINTENANCE COSTS

18,539 28,626

19,366 28,521

11,000 29,828

8,560 55,725

4,070 51,957

2,000 42,828

22,958 17,060 0 2,628 42,646

11,000 29,828 5,000 2,000 47,828

5270 5290

Insurance - Liability & Property Insurance - Vehicle TOTAL INSURANCE

1,900 1,117 3,017

1,900 1,146 3,046

1,900 921 2,821

0 1,260 1,260

0 1,231 1,231

5535

Retail Merchandise Total Retail Operations

450 450

344 344

0 0

757 757

0 0

12,020 85 12,105

13,410 0 13,410

12,000 0 12,000

11,269 0 11,269

12,000 0 12,000

$439,007

$433,629

$384,697

$363,868

$397,856

($268,265)

($230,802)

($182,889)

($198,838)

($242,548)

5580-002 5580-004

Electricity Water & Sewer TOTAL UTILITIES TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS)

*

ACTUAL FY 2014

Prior to the Proposed FY 17 Budget the Temple Hall Farm and Maize Budgets were included in the Temple Hall Farm Endowment Fund.

C-141 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL FARM REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017

Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Develop a minimum of (5) new public programs.  Create a defined plan that provides a minimum of (2) new strategies to increase visitor’s center rental business.  Implement a year round comprehensive programming calendar and schedule of events. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience. Objectives:  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Develop a preservation plan for consistent and continued site improvements and maintenance of historic elements.

 

Create and implement a sustainable long term animal exhibit plan. Establish and maintain a minimum of (5) community partnerships.

Goal Three: Develop and refine strategies to attract and serve park users. Objectives:  Develop and implement a marketing plan utilizes a minimum of (2) new strategies to promote all programming and event opportunities.  Develop a system that implements a minimum of (2) effective recruitment and retention strategies for qualified staff.  Implement strategies and training techniques developed by the Customer Service Committee.  Create a defined plan that focuses on the pavilion rental business.

C-142 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL FARM REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  In partnership with Legacy Farms staff created a garden for adults with disabilities. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience. Highlights  Implemented guidelines for overall facility maintenance.  Maintained (5) community partnerships. Goal Three: Develop and refine strategies to attract and serve park users. Highlights  Developed and implemented strategies to increase pavilion and visitors center rentals.  Created a customizable farm tour experience allowing staff to tailor to age, ability and interest level.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

 

School tour attendance Special events attendance

2,227 765

1,913 2,154

2,200 1,700

438 905

2,200 2,200

C-143 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL CORN MAIZE PROGRAM OVERVIEW The Temple Hall Farm Fall Festival and Corn Maize has become a popular fall tradition. The Fall Festival includes the Corn Maize, the Billy Goat Bounce jumping pillows, the corn cannon, pumpkin blasters, paintball gallery, cow train ride, pig races, corn box, hay bale climb, duck races, pumpkin patch, pumpkin sales, concession food service, playground , giant spider web, and hayrides. A self-guided interpretive walk covering our heritage breed farm animals is also included. The Corn Maize is 24 acres in size and is the largest one in Virginia. .

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Retail Operations TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

144,176 100,961 245,136

$

$

$

48,180 39,784 55,204 143,168

$

101,968

$

$

FY 2017 BUDGET

169,000 116,000 285,000

$

$

$

53,361 63,450 48,950 165,761

$

119,239

$

% CHANGE 2016-2017

167,500 108,000 275,500

-0.9% -6.9% -3.3%

$

53,361 67,450 46,000 166,811

0.0% 6.3% 0.6%

$

108,689

$

BUDGET HIGHLIGHTS Major variances in budget:  The Temple Hall Operating budget is included in the Enterprise Fund for the first time in FY 17.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 0 0 1.99

C-144 NOVA Parks FY 2017 Adopted Budget

FY 2014 APPROVED (FTE) 0 0 1.79

FY 2015 APPROVED (FTE) 0 0 2.05

FY 2017 APPROVED (FTE) 0 0 2.92

FY 2017 BUDGET (FTE) 0 0 2.92

TEMPLE HALL CORN MAIZE ACCOUNT NUMBER 3-385 4412-001 4491 4732

4640 4642 4660 4606

ACCOUNT DESCRIPTION TEMPLE HALL CORN MAIZE REVENUES Amusement Farm Rides Corn Maze Admissions Tent Rentals TOTAL USER FEES Blaster Pump, Pump Gourd Retail Operations - Food Retail Operations - Merchandise Retail Operations - Pumpkin Sales TOTAL RETAIL OPERATIONS TOTAL REVENUES

5020 5030 5070

EXPENSES Part Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

$1,983 118,702 1,411 122,096

$1,715 142,461 0 144,176

$2,500 165,000 1,500 169,000

$1,217 156,798 0 158,015

$2,500 165,000 0 167,500

8,740 36,528 12,761 16,738 74,766

782 50,286 31,592 18,301 100,961

10,000 53,000 35,000 18,000 116,000

10,432 41,287 31,430 16,024 99,174

10,000 50,000 30,000 18,000 108,000

$196,862

$245,136

$285,000

$257,189

$275,500

$29,405 2,249 360 32,014

$44,336 3,392 452 48,180

$49,203 3,764 394 53,361

$36,923 2,808 394 40,125

$49,203 3,764 394 53,361

5151 5152 5210 5230 5540

Corn Maze Commission Corn Maze Operation Fertilizer Gas and Oil Seeds & Plants TOTAL FACILITY OPERATING COSTS

5,060 30,426 13,959 1,823 7,489 58,757

5,746 27,186 208 1,638 5,007 39,784

6,450 25,000 18,000 4,000 10,000 63,450

6,173 39,013 16,173 672 4,156 66,187

6,450 29,000 18,000 4,000 10,000 67,450

5525 5535 5520

Retail - Food Retail - Merchandise Retail - Pumpkins TOTAL RETAIL OPERATIONS

15,011 8,592 15,768 39,371

25,025 12,270 17,910 55,204

21,200 12,250 15,500 48,950

26,457 12,980 15,125 54,562

20,000 10,500 15,500 46,000

$130,142

$143,168

$165,761

$160,874

$166,811

$66,720

$101,968

$119,239

$96,315

$108,689

TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS)

C-145 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL CORN MAIZE STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Provide a quality visitor experience through a unique annual event.

Objectives:  Implement plan for consistent and continued site improvements.  Cultivate a superior customer experience with the delivery of at least (2) quality in-house or outside training opportunities that focus on customer service for key staff.  Establish a minimum of (2) cross-agency promotion and marketing efforts across all NOVA Parks facilities and events.  Create a defined plan that utilizes a minimum of (3) new strategies to increase awareness and attendance.  Form a yearly review system of industry trends and standards with a focus on local competition.  Create and implement a mechanism that allows at least (2) new opportunities for consistent customer feedback.  Create a comprehensive calendar and schedule of events.  Create SOP’s for storage, setup and takedown of maize operations.  Implement strategies and training techniques developed by the Customer Service Committee.

C-146 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL CORN MAIZE FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Provide a quality visitor experience through a unique annual event.

Highlights  All staff completed level one customer service training.  Effectively marketed event using social media channels such as our website, Facebook and Instagram  Promoted a host of special events geared towards attracting group attendance including scouting picnics, sports team events, fund raising opportunities, corporate programs and private parties.  Created a schedule of events, entertainment and programs.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

 

Corn Maize attendance Retail/Food per customer

13,082 $5.79

14,306 $6.98

17,500 $6.63

14,265 $7.04

17,500 $7.00

C-147 NOVA Parks FY 2017 Adopted Budget

UPPER POTOMAC PROPERTIES/SPRINGDALE REGIONAL PARK PROGRAM OVERVIEW UPPER POTOMAC PROPERTIES: The Upper Potomac Properties provide land and water protection while ensuring an aesthetically pleasing setting. These properties include the following resources: Ball’s Bluff Battlefield Regional Park-a 223-acre park in Loudoun County with a parking lot and trails with interpretive signage. The park surrounds Ball’s Bluff National Cemetery, which is owned by the U.S Department of Veterans Affairs. Ball’s Bluff is the site of an 1861 Civil War battle. Red Rock Wilderness Regional Park-a 67-acre park in Loudoun County with a parking lot, picnic area, trails, interpretive th signs, and a 19 Century farmhouse and outbuildings. Upper Potomac Parklands-761 acres along the Potomac River in Fairfax and Loudoun Counties, located between Riverbend Park and Lowes Island development. The parklands have natural surface trails and portions of the DC Water and Sewer Authority sewer line, vents and access road. Symington Cabin-a 50 acre tract in Loudoun County with a log cabin, pond and gravel roadway. The tract also includes a number of trails. Ball’s Bluff, Red Rock and Upper Potomac parklands are sites for the Potomac Heritage National Scenic Trail. SPRINGDALE REGIONAL PARK: Located just north of Leesburg and Temple Hall Farm Regional Park on route 15 in Loudoun County. The 150 acre Springdale Regional Park property was purchased in December of 2015. Features include a historic home and outbuildings as well as almost ½ mile of river frontage along the Potomac. Permitting and development plans are underway.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

$

$

$ $

FY 2016 BUDGET

28,010 28,010

$

84,463 464 8,036 287 133 93,383

$

0.0% 0.0% 52.6% 52.4%

$

123,039 900 23,000 308 40 200 147,487

-2.3% 0.0% 187.5% -10.3% 0.0% 0.0% 9.0%

(106,461) $

(103,447)

$

100 28,800 28,900

$

125,918 900 8,000 343 200 135,361

$

% CHANGE 2016-2017

100 43,940 44,040

$

(65,373) $

FY 2017 BUDGET

$

BUDGET HIGHLIGHTS Major variances in budget: 

This budget includes a new park, Springdale Regional Park. This park will include revenue for rental property and expenses for facility operations and maintenance in FY 17.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 1.25 0 .35 C-148

NOVA Parks FY 2017 Adopted Budget

FY 2014 APPROVED (FTE) 1.25 0 .35

FY 2015 APPROVED (FTE) 1.25 0 .35

FY 2016 APPROVED (FTE) 1.25 0 .35

FY 2017 BUDGET (FTE) 1.25 0 .35

UPPER POTOMAC PROPERTIES/SPRINGDALE REGIONAL PARK ACCOUNT NUMBER 340 4090 4420 4600

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$327 327

$0 0

$100 100

$45 45

$100 100

House Rental Programmed Events TOTAL OTHER REVENUE TOTAL REVENUES

26,200 2,745 28,945 $29,272

25,075 2,935 28,010 $28,010

28,800 0 28,800 $28,900

24,805 2,420 27,225 $27,270

28,800 0 28,800 $28,900

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$49,276 14,239 6,047 12,086 495 19,513 266 101,922

$40,501 6,075 5,677 12,856 530 18,647 178 84,463

$76,849 7,566 6,495 14,032 549 20,365 61 125,918

$34,441 2,792 4,607 11,375 469 16,101 103 69,888

$74,247 7,590 6,298 14,910 530 19,304 159 123,039

119 0 281 400

4 0 459 464

500 0 400 900

69 0 (17) 52

500 0 400 900

188 6,551 6,052 12,791

991 5,485 1,561 8,036

1,000 6,000 1,000 8,000

1,798 13,637 2,176 17,611

1,000 11,000 1,000 13,000

279 279

287 287

343 343

315 315

308 308

ACCOUNT DESCRIPTION UPPER POTOMAC PROPERTIES REVENUES Retail Operations TOTAL RETAIL OPERATIONS

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190 5510

Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

5520

Retail Operations TOTAL RETAIL OPERATIONS

0 0

0 0

0 0

0 0

40 40

5580-001 5580-002 5580-009

Telephone Electricity Heating Oil TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

177 133 0 311 $115,703 ($86,431)

0 133 0 133 $93,383 ($65,373)

0 200 0 200 $135,361 ($106,461)

0 531 559 1,091 $88,957 ($61,687)

0 200 0 200 $137,487 ($108,587)

ACCOUNT NUMBER 360 4420

5180 5190 5510

ACCOUNT DESCRIPTION SPRINGDALE REGIONAL PARK REVENUES House Rental TOTAL OTHER REVENUE TOTAL REVENUES

ACTUAL FY 2014

EXPENSES Equipment/Vehicle Maintenance Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS TOTAL EXPENSES OPERATING INCOME (LOSS)

ACTUAL FY 2015

JUL-APR ACTUAL FY 2016

ADOPTED FY 2016

ADOPTED FY2017

0 0 $0

0 0 $0

0 0 $0

7,500 7,500 $7,500

15,140 15,140 $15,140

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 10,000 0 10,000

$0 $0

$0 $0

$0 $0

$0 $7,500

$10,000 $5,140

C-149 NOVA Parks FY 2017 Adopted Budget

UPPER POTOMAC PROPERTIES/SPRINGDALE REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Ball’s Bluff Battlefield Regional Park: Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Continue to cultivate, implement and evaluate a successful volunteer program.  Maintain an effective and progressive relationship with the Friends of Ball’s Bluff.  Host a minimum of (3) special events or public programs.  Continue to create and implement a comprehensive programming calendar and schedule of events and activities. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience.

Objectives:  Conduct at least (1) public outreach opportunity to facilitate maintenance and beautification projects within the park.  Conduct routine reviews and updates of interpretive signs on the Battlefield where necessary and appropriate.  Implement strategies and training techniques developed by the Customer Service Committee.

C-150 NOVA Parks FY 2017 Adopted Budget

UPPER POTOMAC PROPERTIES/SPRINGDALE REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Enhance quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Illumination held on the anniversary of the battle.  Living history event hosted.  Veterans Day ceremony conducted.  (5) Special event tours hosted.  Cannon and Gun firing demonstrations held. Goal Two: experience.

Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor

Highlights  Volunteer work days hosted

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

  

Number of visitors on tours at Ball’s Bluff Number of visitors for special events Number of Ball’s Bluff Battlefield volunteer hours

1,160 300 525

1,380 590 865

1,500 600 1,000

519 303 350

1,500 650 1,000

C-151 NOVA Parks FY 2017 Adopted Budget

UPTON HILL REGIONAL PARK PROGRAM OVERVIEW Upton Hill Regional Park straddles the Arlington County/Fairfax County line, just east of Seven Corners. This 27-acre park offers a welcome piece of woods in the otherwise densely developed area of North Arlington. In addition to hiking trails, picnic areas, open fields, a natural amphitheater and a playground, Upton Hill offers recreational amenities such as a deluxe miniature golf course, batting cages, a horseshoe pit and a bocce ball court. Almost all of the park’s revenue comes from the miniature golf course and batting cages. The park also offers free concerts, special events, birthday party packages, volunteer opportunities and charity events.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$ $

$

$ $

FY 2016 BUDGET

235,865 8,948 244,812

$

302,291 3,672 30,160 573 3,848 13,259 353,803

$

$

$

(108,990) $

FY 2017 BUDGET

221,450 6,500 227,950

$

304,864 4,500 32,914 686 2,600 11,350 356,914

$

% CHANGE 2016-2017

238,400 10,000 248,400

7.7% 53.8% 9.0%

$

319,765 4,500 33,414 615 4,000 11,600 373,895

4.9% 0.0% 1.5% -10.3% 53.8% 2.2% 4.8%

(128,964) $

(125,495)

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full Time Part Time, Year Round Part Time, Seasonal

FY 2013 APPROVED (FTE) 3 .75 2.28

FY 2014 APPROVED (FTE) 3 .75 2.28

C-152 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 3 .75 3.03

FY 2016 APPROVED (FTE) 3 0 3.23

FY 2017 BUDGET (FTE) 3 0 3.37

UPTON HILL REGIONAL PARK ACCOUNT NUMBER 400 4600 4636 4670 4060 4500

4640

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

UPTON HILL REGIONAL PARK REVENUES Programmed Events Rental Device Commission Shelter Reservations Batting Cage Fees Miniature Golf TOTAL USER FEES

$776 125 11,578 74,145 100,435 187,057

$1,483 100 10,418 103,563 120,301 235,865

$1,200 250 12,000 88,000 120,000 221,450

$1,612 75 9,003 74,181 94,475 179,346

$1,200 200 12,000 103,000 122,000 238,400

Retail Operations TOTAL RETAIL OPERATIONS TOTAL REVENUES

2,183 2,183 $189,241

8,948 8,948 $244,812

6,500 6,500 $227,950

7,570 7,570 $186,916

10,000 10,000 $248,400

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$157,895 54,854 15,757 25,460 1,125 45,324 846 301,260

$157,895 60,458 16,196 24,805 1,153 40,978 807 302,291

$159,825 59,468 16,842 24,758 1,141 42,354 476 304,864

$131,674 47,773 12,719 22,453 887 32,466 556 248,528

$162,679 62,733 17,310 32,915 1,161 42,297 670 319,765

3,140 998 532 4,671

2,461 745 466 3,672

3,000 900 600 4,500

1,650 424 481 2,555

3,000 900 600 4,500

2,261 16,636 18,897

1,944 28,216 30,160

1,500 31,414 32,914

2,730 21,982 24,711

2,000 31,414 33,414

ACCOUNT DESCRIPTION

5230 5490 5570

Gas and Diesel Programs and Promotions Uniforms TOTAL OPERATING COSTS

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

5290

Insurance - Vehicle TOTAL INSURANCE

558 558

573 573

686 686

630 630

615 615

5520

Retail Operations TOTAL RETAIL OPERATIONS

682 682

3,848 3,848

2,600 2,600

214 214

4,000 4,000

673 4,914 3,726 817 10,129 $336,197

639 7,496 4,474 649 13,259 $353,803

500 6,000 4,300 550 11,350 $356,914

438 5,482 2,861 615 9,396 $286,033

650 6,000 4,300 650 11,600 $373,895

($146,957)

($108,990)

($128,964)

($99,117)

($125,495)

5580-001 5580-002 5580-004 5580-016

Telephone Electricity Water/Sewer Internet/Cable TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-153 NOVA Parks FY 2017 Adopted Budget

UPTON HILL REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Continue to implement an improvement plan for the miniature golf course and batting cage.  Conduct a minimum of (2) annual public outreach opportunities to facilitate maintenance and beautification projects within the park.  Continue to implement guidelines and SOP’s for an overall park and facility maintenance program.  Establish and maintain a minimum of (3) community partnerships.  Implement methods and guidelines to preserve a sustainable park trail network.  Develop a volunteer program to improve the quality of our park and to enhance our customer experience through maintenance and beautification projects.  Develop a plan to revitalize the lower portion of the park. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Host a minimum of (5) quality special events or programs.  Host a minimum of (2) naturalist led programs. Goal Three: Develop and enhance best practices to provide a quality customer experience.

Objectives:  Implement a system that implements effective recruitment and retention strategies for qualified staff.  Implement an in-house audit program to evaluate the performance of seasonal staff.  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience  Create an annual system that reviews marketing materials and public information.  Continue and increase cross-agency promotion and marketing efforts across all NOVA Park facilities.  Implement strategies and training techniques developed by the Customer Service Committee. Goal Four: Develop and refine strategies to attract and serve park users.

Objectives:  Develop an effective marketing strategy to promote rental shelters.  Implement a marketing plan to continue to increase the sales of spring/fall parties.  Develop an effective market strategy to increase miniature golf and batting cage sales.

C-154 NOVA Parks FY 2017 Adopted Budget

UPTON HILL REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parklands and facilities to provide a quality visitor experience.

Highlights  Began a comprehensive trail maintenance project including new signage and overgrowth management. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Conducted several Upton Rocks events in an effort to attract millennials.  Hosted annual Easter Egg Hunt, and Halloween mini golf.

Goal Three: Develop and enhance best practices to provide a quality customer experience.

Highlights  Incentive plan was established for park staff.  Staff attended Customer Service training. Goal Four: Develop and refine strategies to attract and serve park users.

Highlights  Implemented a retail plan for batting cages and mini golf.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

      

18,011 74,145 64 304 31 310 230

Number of miniature golf rounds Number of batting cage rounds Number of picnic shelter rentals Number of special event participants Number of birthday parties Number of birthday party participants Volunteer hours received

21,391 103,000 58 209 37 419 74

25,000 88,000 75 250 30 300 400

15,023 53,981 17 72 8 N/A 29

25,000 100,000 75 250 30 400 400

C-155 NOVA Parks FY 2017 Adopted Budget

OCEAN DUNES WATERPARK AT UPTON HILL PROGRAM OVERVIEW Ocean Dunes Waterpark at Upton Hill is a popular destination in densely-populated North Arlington. This beach-themed waterpark provides a peaceful vacation feel in the hectic Northern Virginia region, with large pelican figures, coastal landscaping and décor, and a 14-foot lighthouse decoration. The aquatic facility is comprised of a large play pool, 25meter lap pool, splash pad with a large dumping bucket and slides, a baby pool, dual 26-foot tall water slides, and a snack bar. The facility also offers group and private swim lessons, birthday party packages and special events.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE User Fees Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Maintenance Costs Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

425,324 126,645 36,204 588,173

$

$

$

147,875 53,728 49,710 28,606 279,918

$

308,255

$

$

FY 2017 BUDGET

460,350 125,000 35,000 620,350

$

$

$

161,647 48,014 50,500 28,100 288,261

$

332,089

$

% CHANGE 2016-2017

457,350 136,000 35,000 628,350

-0.7% 8.8% 0.0% 1.3%

$

161,647 53,000 55,000 28,100 297,747

0.0% 10.4% 8.9% 0.0% 3.3%

$

330,603

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 0 0 6.34

FY 2014 APPROVED (FTE) 0 0 6.89

C-156 NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 0 0 7.13

FY 2016 APPROVED (FTE) 0 0 7.24

FY 2017 BUDGET (FTE) 0 0 7.24

OCEAN DUNES WATERPARK AT UPTON HILL ACCOUNT NUMBER 420 4550 4570 4490 4580

4640 4660

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

OCEAN DUNES WATERPARK at UPTON HILL REVENUES $274,125 Admissions 39,617 Group Admissions 432 Locker Rental 123,751 Waterpark Passes 437,924 TOTAL USER FEES

$281,030 42,066 464 101,764 425,324

$280,000 45,000 350 135,000 460,350

$206,128 45,391 423 61,288 313,229

$292,000 45,000 350 120,000 457,350

113,762 5,007 118,769

120,866 5,779 126,645

120,000 5,000 125,000

92,685 3,078 95,763

130,000 6,000 136,000

35,424 780 36,204 $588,173

35,000 0 35,000 $620,350

13,480 260 13,740 $422,733

35,000 0 35,000 $628,350

ACCOUNT DESCRIPTION

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

4475

Lessons

4482

Lifeguard Training Fee TOTAL OTHER REVENUE TOTAL REVENUES

19,176 910 20,086 $576,779

EXPENSES Part-Time Salaries FICA Unemployment Tax TOTAL PERSONNEL SERVICES

$123,886 9,477 1,560 134,923

$136,107 10,412 1,355 147,875

$149,052 11,403 1,192 161,647

$107,491 8,223 1,392 117,105

$149,052 11,403 1,192 161,647

5020 5030 5070

5180 5190 5263

Equipment/Vehicle Maintenance Facility Op. & Maintenance Instructor Fees TOTAL MAINTENANCE COSTS

0 39,519 0 39,519

184 53,544 0 53,728

0 48,014 0 48,014

0 27,765 345 28,110

0 53,000 0 53,000

5520 5535

Retail Operations Swim Merchandise TOTAL RETAIL OPERATIONS

48,493 (144) 48,350

45,716 3,994 49,710

48,000 2,500 50,500

37,823 2,147 39,970

52,000 3,000 55,000

TOTAL UTILITIES TOTAL EXPENSES

1,776 17,831 4,989 1,891 26,487 $249,279

1,884 19,635 5,152 1,935 28,606 $279,918

2,000 18,500 5,500 2,100 28,100 $288,261

1,753 14,484 4,642 1,585 22,464 $207,649

2,000 18,500 5,500 2,100 28,100 $297,747

OPERATING INCOME (LOSS)

$327,501

$308,255

$332,089

$215,083

$330,603

5580-001 5580-002 5580-004 5580-016

Telephone Electricity Water/Sewer Internet/Cable

C-157 NOVA Parks FY 2017 Adopted Budget

OCEAN DUNES WATERPARK AT UPTON HILL STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program. Objectives:  Update and refine annually the marketing plan to increase annual pass sales both in and out of season.  Continue to refine a system that streamlines the purchasing process.  Develop a system that implements consistent membership retention and referral strategies.  Incorporate a minimum of (4) membership incentives per season.  Conduct an annual review of the membership program and benefits to identify areas that may be improved.  Implement a plan to track passholder visitation and ensure all passholders have their picture taken. Goal Two: Remain a leader in the field of aquatic safety. Objectives:  Maintain a NASCO Gold Standard certification.  Continue to improve group safety standards and procedures.  Refine the system for effective recruitment and retention of qualified staff.  Evaluate lifeguard positions, duties, rotations, and training to ensure optimal safety of staff and guests.  Refine orientation and in-service training techniques for all positions. Goal Three: Optimize programming and facility usage to increase revenues. Objectives:  Refine marketing and operations plan to continue to increase the sale of parties and additional services.  Refine and implement a plan to maximize weekday group participation.  Implement a plan to increase off peak visitation through special promotional and sales opportunities.  Continue and increase cross promotion of park activities to waterpark users.  Continue to offer and expand a successful swim lesson program. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services. Objectives:  Evaluate current food & beverage operations and develop efficiencies and opportunities for maximizing revenues.  Ensure staff maintains Food, Beverage and Alcohol Compliance through a measurable training and certification system.  Implement group food and beverage options and develop a marketing plan.  Implement an effective inventory management system to reduce waste. Goal Five: Enhance the overall quality of the customer experience. Objectives:  Cultivate a superior customer service plan that delivers at least (2) quality in-house training programs that enhance the overall customer experience.  Develop and implement a plan to continue and expand facility theming.  Create a mechanism to evaluate and implement customer feedback.  Develop guidelines and SOP’s for an overall facility maintenance program.  Implement strategies and training techniques developed by the Customer Service Committee.  Evaluate facility signage and develop a plan to ensure all signage is accurate and appropriate. C-158 NOVA Parks FY 2017 Adopted Budget

OCEAN DUNES WATERPARK AT UPTON HILL FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to offer and promote an effective Annual Waterpark Pass membership program.

  

Highlights Aquatics Team implemented a successful off-season Big Chill sale, evaluated the benefits to passholders, and developed a plan for spring and summer sales techniques. Active Network has allowed for a streamlined, on-line process for selling and tracking annual waterpark passes. Standard Operating Procedures have been developed for all aquatic functions in Active Network.

Goal Two: Remain a leader in the field of aquatic safety.

  

Highlights Implemented standardized scheduling practices to ensure adequate coverage within budget. Maintained NASCO Gold Standard certification. Park Manager served as Aquatics Team Leader.

Goal Three: Optimize programming and facility usage to increase revenues. Highlights  Developed and implemented strategies to maximize group participation, including increasing the group database, tracking group sales on a monthly basis, and sending an eblast to the database.  Implementing new permanent signage to cross promote park activities.  Swim lesson program was successful.  Implemented value-added activities aimed at increasing weekday afternoon visitation. Goal Four: Enhance the customer experience by providing superior food, beverage and retail services.

  

Highlights Continued focus on retail has shown to be successful. Implemented group meal plan options. Incentive activities were implemented to encourage sales of specific merchandise and food.

Goal Five: Enhance the overall quality of the customer experience.

   

Highlights New clear signage was established for lap swim swimming lanes and a new facility sign was installed in the front of the building. Employee incentive plan was implemented for all waterpark staff. Rewards were given at certain levels and progress was tracked through a sticker board. Staff collected nearly 400 surveys from waterpark visitors and hosted several “Upton Rocks” events. Staff began using “Great Phrases”, the “Great Board” and all staff attended Customer Service Training.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)

        

Number of general admissions Number of youth group participants Number of Waterpark Passes sold Number of swim lesson sessions Number of private swim lessons Average amount customers spent on food, beverages & merchandise Number of Daily All Facility Discount Passes sold Number of birthday parties Number of waterpark birthday party participants

32,552 7,182 1,587 40 216 $2.82

33,647 8,487 1,342 59 256 $2.91

33,000 8,000 1,650 40 240 $2.83

20,333 7,754 265 31 37 $3.35

35,000 8,000 1,500 50 250 $3.06

851 120 1,200

1,906 125 1,350

1,550 85 850

1,730 69 892

2,000 120 1,200

C-159 NOVA Parks FY 2017 Adopted Budget

W&OD RAILROAD REGIONAL PARK PROGRAM OVERVIEW W&OD Railroad Regional Park is a linear park that is 100 feet wide and 45 miles long, built on the old railbed of the former W&OD Railroad and extending from the Alexandria City line to Purcellville in western Loudoun County. Facilities include the park’s maintenance facilities located in Ashburn, the 45 mile-long paved, multi-use trail, the 32 mile-long gravel horse trail, and the Two Creeks Mountain Bike Trail. The Tinner Hill Historic Site opened in January of 2015 and is managed by the W&OD Trail staff. This half acre site, spanning the line between the City of Falls Church and Fairfax County, is the site where civil rights pioneers E.B. Henderson and Joseph Tinner first met to form a group that would become the first rural branch of the NAACP in the nation.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE Easements & Licenses Retail Operations Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Retail Operations Utilities TOTAL EXPENSES Net Income

$

FY 2016 BUDGET

682,424 1,811 331,712 1,015,947

$

$ $

$

438,971 16,977 40,025 1,719 664 14,061 512,417

$

503,529

$

$ $

FY 2017 BUDGET

691,948 3,000 331,312 1,026,260

$

$ $

$

469,140 27,800 45,000 2,059 1,500 13,500 558,998

$

467,262

$

% CHANGE 2016-2017

730,976 3,000 330,912 1,064,888

5.6% 0.0% -0.1% 3.8%

$

472,113 27,800 46,000 1,846 1,500 13,500 562,759

0.6% 0.0% 2.2% -10.3% 0.0% 0.0% 0.7%

$

502,129

$

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE) 4 2.74 .20

FY 2014 APPROVED (FTE) 4 2.74 .20 C-160

NOVA Parks FY 2017 Adopted Budget

FY 2015 APPROVED (FTE) 4 2.74 .20

FY 2016 APPROVED (FTE) 4 2.74 .20

FY 2017 BUDGET (FTE) 4 2.74 .20

W&OD RAILROAD REGIONAL PARK ACCOUNT NUMBER 450 4480 4770 4780

ACCOUNT DESCRIPTION W&OD RAILROAD REGIONAL PARK REVENUES License Fees Rents, Easements & Licenses: Non-Recurring Recurring TOTAL EASEMENTS & LICENSES

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$11,508

$15,416

$25,000

3,028

$25,000

106,735 601,402 719,646

37,855 629,152 682,424

10,000 656,948 691,948

18,681 642,045 663,755

10,000 695,976 730,976

4090, 4640

Retail Operations TOTAL RETAIL OPERATIONS

2,249 2,249

1,811 1,811

3,000 3,000

1,447 1,447

3,000 3,000

4535 4510, 4535

Permit Fees Miscellaneous Revenue TOTAL OTHER REVENUE

3,500 300 3,800

3,800 0 3,800

3,000 400 3,400

3,825 0 3,825

3,000 0 3,000

4250

5010 5020 5025 5030 5040 5060 5050 5070

Transfer from Restricted Fund TOTAL TRANSFERS FR OTHER FUNDS TOTAL RESOURCES

327,912 327,912

327,912 327,912

327,912 327,912

327,912 327,912

327,912 327,912

$1,053,607

$1,015,947

$1,026,260

$996,939

$1,064,888

EXPENSES Full-Time Salaries Part-Time Salaries Donation Internship FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

$238,344 89,897 1,854 24,932 24,051 1,696 68,420 983 450,176

$250,499 71,521 408 24,329 24,221 1,802 65,408 783 438,971

$259,664 81,775 0 26,188 30,193 1,854 68,811 654 469,140

$218,578 46,588 204 19,253 21,400 1,630 53,447 428 361,527

$264,795 82,008 0 26,598 27,096 1,890 68,847 880 472,113

5230 5330 5570

Gas and Diesel License Fees Uniforms TOTAL OPERATING COSTS

17,828 1,723 261 19,812

13,641 2,930 406 16,977

17,000 10,000 800 27,800

8,150 3,040 272 11,463

17,000 10,000 800 27,800

5180 5190

Equipment/Vehicle Maintenance Facility Op. & Maintenance TOTAL MAINTENANCE COSTS

13,879 28,999 42,879

14,046 25,978 40,025

13,000 32,000 45,000

9,770 25,888 35,658

14,000 32,000 46,000

5290

Insurance - Vehicle TOTAL INSURANCE

1,675 1,675

1,719 1,719

2,059 2,059

1,889 1,889

1,846 1,846

5520

Retail Operations TOTAL RETAIL OPERATIONS

1,438 1,438

664 664

1,500 1,500

(133) (133)

1,500 1,500

5580-001 5580-002 5580-003 5580-004

Telephone Electricity Natural Gas Water/Sewer TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

4,604 4,939 3,491 917 13,951 $529,931 $523,675

4,477 4,966 3,815 804 14,061 $512,417 $503,529

4,300 5,500 3,000 700 13,500 $558,998 $467,262

3,815 4,017 440 411 8,684 $419,087 $577,852

4,300 5,500 3,000 700 13,500 $562,759 $502,129

C-161 NOVA Parks FY 2017 Adopted Budget

W&OD RAILROAD REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Objectives:  Facilitate routine inspections and repairs of the trails bridges and culverts.  Conduct a minimum of (2) public outreach opportunity that focuses on invasive plant removal.  Develop a plan for consistent and continued trail improvements through utilization of user feedback and outside engineering study recommendations.  Establish and maintain a minimum of (4) community partnerships.  Develop a minimum of (3) new interpretive and/or education stops. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Objectives:  Host a minimum of (3) public interpretive programs.  Participate in a minimum of (2) public outreach programs.  Create a mechanism that allows at least (2) new opportunities for consistent customer feedback. Goal Three: Continue to work closely with the Friends of the W&OD to support and enhance the trail.

Objectives:  Develop a system that implements a minimum of (2) new membership retention strategies utilizing Active Network online sales.  Participate in a minimum of (3) FOWOD sponsored events.  Through the Friends maintain at least (3) community partnerships. Goal Four: Remain a leader in safety of multi-use trails.

Objectives:  Develop a plan for consistent review, implementation, education and promotion of safety related improvements and implement a minimum of (2) trail safety improvements per year recommended from the trail improvement workshop.  Host a minimum of (2) public outreach events focusing on trail safety.  Maintain a maintenance and repair database system. Goal Five: Develop and refine strategies to attract and serve park users.

Objectives:  Develop a plan to create consistent brand awareness.  Implement the strategies and training techniques developed by the Customer Service Committee.  Establish a minimum of (2) new cross-agency promotion and marketing efforts across all NOVA Parks facilities. C-162 NOVA Parks FY 2017 Adopted Budget

W&OD RAILROAD REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Continue to preserve the parkland and facilities to provide a quality visitor experience.

Highlights  Maintained (3) community partnerships.  Participated in invasive species removal with Arlington County.  Worked with Loudoun County Public Schools on educational event. Goal Two: Enhance the quality of life through beneficial, successful programs and events to meet the needs of the community.

Highlights  Hosted (3) public interpretive programs.  Held trail hike for local Meetup group. Goal Three: Continue to work closely with the Friends of the W&OD to support and enhance the trail.

Highlights  FOWOD sponsored 5K race.  Partnerships include Boy Scouts, Whole Foods and bicycle shops. Goal Four: Remain a leader in safety of multi-use trails.

Highlights  Social media “Trail Guys” videos promote safety on the trail.  Installing new trail safety signage.  Participated in trail event where users pledge to conduct themselves safely.

MEASURABLE RESULTS

   

Park visitation Number of FOWOD members Operating cost per linear foot of trail (400,000 ft. of trail) Volunteer hours received

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL 6 months (Jul-Dec 2015)

FY 2017 TARGET

2,000,000+ 470 $1.33

2,000,000+ 442 $1.25

2,000,000+ 550 $1.40

1,000,000+ 480 $1.32

2,000,000+ 525 $1.41

3,279

9,060

5,000

2,930

6,000

C-163 NOVA Parks FY 2017 Adopted Budget

WHITE’S FORD REGIONAL PARK PROGRAM OVERVIEW One of NOVA Parks’ newest parks, this 294 acre property located along the banks of the Potomac River north of Leesburg will offer both historical and natural conservation and passive recreational opportunities. Long term plans include access to the Potomac River via a public launch ramp, a public campground, picnic areas, hiking trails, and interpretation of the rich history of the property once owned by Col. Elijah V. White, a noted local Civil War figure.

REVENUE & EXPENSE SUMMARY FY 2015 BUDGET REVENUE BY SOURCE User Fees Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Utilities TOTAL EXPENSES Net Income

$ $

$

$ $

FY 2016 BUDGET

500 45,000 45,500

$

30,695 31,500 4,000 200 66,395

$

$

$

(20,895) $

FY 2017 BUDGET

500 38,000 38,500

$

33,623 31,500 4,500 200 69,823

$

$

$

(31,323) $

% CHANGE 2016-2017

500 43,000 43,500

0.0% 13.2% 13.0%

31,282 36,000 4,000 71,282

-7.0% 14.3% -11.1% -100.0% 2.1%

(27,782)

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

.50 0 0

.50 0 0

.50 0 0

.50 0 0

.50 0 0

C-164 NOVA Parks FY 2017 Adopted Budget

WHITE’S FORD REGIONAL PARK ACCOUNT NUMBER 470 4460

4140 4510 4605 4420

5010 5020 5030 5040 5060 5050 5070

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

$0 0

$0 0

$500 500

$61 61

$500 500

29,963 0 3,000 0 32,963

24,649 0 3,000 0 27,649

30,000 0 3,000 5,000 38,000

0 0 1,000 0 1,000

40,000 0 3,000 0 43,000

TOTAL REVENUES

$32,963

$27,649

$38,500

$1,061

$43,500

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment TOTAL PERSONNEL SERVICES

$21,231 39 1,606 1,516 0 11,121 37 35,551

$22,436 (39) 1,692 1,603 0 796 42 26,531

$23,644 0 1,809 1,736 169 6,266 0 33,623

$17,945 $0 $1,327 $1,199 $0 $4,436 $22 24,929

$21,938 0 1,678 1,806 156 5,704 0 31,282

34,935 8,526 960 44,421

3,786 9,631 554 13,971

24,000 6,000 1,500 31,500

22,098 0 834 22,932

24,000 10,500 1,500 36,000

877 0 877

1,354 0 1,354

4,000 500 4,500

50 0 50

4,000 0 4,000

203 203 $81,052

(5) (5) $41,850

200 200 $69,823

0 0 $47,911

0 0 $71,282

($48,089)

($14,201)

($31,323)

($46,850)

($27,782)

ACCOUNT DESCRIPTION WHITE'S FORD REGIONAL PARK REVENUES Boat Launch TOTAL USER FEES Crop Sales Miscellaneous Revenue Property Lease House Rental TOTAL OTHER REVENUE

5210 5540 5230

Fertilizer Seeds and Plants Gas and Diesel TOTAL OPERATING COSTS

5190 5510

Facility Op. & Maintenance Rental House Maintenance TOTAL MAINTENANCE COSTS

5580-002

Electricity TOTAL UTILITIES TOTAL EXPENSES OPERATING INCOME (LOSS)

C-165 NOVA Parks FY 2017 Adopted Budget

WHITE’S FORD REGIONAL PARK STRATEGIC GOALS & OBJECTIVES FY 2017 Goal One: Continue to develop a new regional park with a focus on protecting the land and educating visitors on its cultural and historic significance while providing recreational opportunities.

Objectives:  Develop a plan for park development and continued site improvements.  Develop a complete interpretive plan for both natural and historic resources.  Host a minimum of (2) special events or programs.  Establish and maintain a minimum of (3) community partnerships.  Evaluate and improve communication with park visitors through park signage reviews and updating informational kiosks quarterly.  Conduct at least (1) public outreach opportunity to facilitate maintenance and beautification projects within the park.  Develop operational plans for new park facilities. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience.

Objectives:  Develop guidelines and SOP’s for an overall facility maintenance program.  Work closely with the holders of the existing wetlands easements.  Work with the state forester to implement the prescribed planting plan.  Establish a Friends Group.

C-166 NOVA Parks FY 2017 Adopted Budget

WHITE’S FORD REGIONAL PARK FY 2016 STRATEGIC GOAL HIGHLIGHTS Goal One: Develop a new regional park with a focus on protecting the land and educating visitors on its cultural and historic significance while providing recreational opportunities.

Highlights  Partnered with Loudoun County Sesquicentennial Committee to install (2) interpretive signs.  Maintained partnership with Potomac Heritage Trail Association. Goal Two: Continue to preserve the historic structures, parkland, and facilities to provide a quality visitor experience. Highlights  Developed SOP’s for fee based activities.

MEASURABLE RESULTS

FY 2014 ACTUAL

FY 2015 ACTUAL

FY 2016 TARGET

FY 2016 ACTUAL

FY 2017 TARGET

6 months (Jul-Dec 2015)



Number of launches

N/A

150

150

20(paid) and more unpaid 100

150

C-167 NOVA Parks FY 2017 Adopted Budget

ADMINISTRATION – ENTERPRISE FUND PROGRAM OVERVIEW This cost-center was established to account for items that impact the Enterprise Fund as a whole, and are not attributed to only one facility. Prior to the establishment of this cost center, these items were often budgeted in the General Fund, even when they impacted only the enterprise operations. This cost-center is also the mechanism used to enact transfers between the Enterprise Fund and other funds and reserves.

REVENUE & EXPENSE SUMMARY FY 2015 ACTUAL REVENUE BY SOURCE Interest Other Revenue TOTAL REVENUE EXPENSES BY CATEGORY Personnel Services Operating Costs Maintenance Costs Insurance Central Maintenance Transfer TOTAL EXPENSES

$ $

$

$

FY 2016 BUDGET

595 31,957 32,552

$

752,848 861,554 119,955 97,305 489,636 2,321,298

$

6,000 6,000

$

786,185 1,086,669 125,000 118,000 524,816 2,640,670

$

$

$

FY 2017 BUDGET 6,000 6,000

0.0% 0.0%

$

799,298 1,187,669 125,000 132,525 610,523 2,855,015

1.7% 9.3% 0.0% 12.3% 16.3% 8.1%

(2,849,015)

-8.1%

$

Net Income

$

(2,288,745) $

(2,634,670) $

TRANSFERS TO OTHER FUNDS

$

741,304

50,000

$

% CHANGE 2016-2017

$

25,000

BUDGET HIGHLIGHTS Major variances in budget: 

There are no major variances in this budget.

STAFFING SUMMARY Full-Time Part-Time, Year Round Part-Time, Seasonal

FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 BUDGET (FTE)

FY 2017 BUDGET (FTE)

4 0 .23

5.85 0 .81

6.85 0 .23

6.85 0 .23

6.85 0 .23

C-168 NOVA Parks FY 2017 Adopted Budget

ADMINISTRATION – ENTERPRISE FUND ACCOUNT NUMBER 720 4516

4430, 4510 4970 4440

ACCOUNT DESCRIPTION ADMINISTRATION - ENTERPRISE FUND REVENUES Reservation Fees-POS Active TOTAL USER FEES

ACTUAL FY 2015

ADOPTED FY2016

JUL-APR ACTUAL FY 2016

ADOPTED FY2017

13,679 13,679 $3,472 0 3,071 6,543 $6,543

$6,957 25,000 595 32,553 $32,553

$0 0 6,000 6,000 $6,000

$8,087 0 0 8,087 $21,766

$0 0 6,000 6,000 $6,000

$448,320 38,370 35,830 44,203 2,161 123,543 404 692,830

$512,269 13,546 38,694 46,167 3,650 137,879 643 752,848

$541,280 5,933 41,930 49,692 3,864 143,439 47 786,185

$446,920 8,275 32,092 46,315 3,309 109,921 359 647,191

$546,294 5,933 42,314 58,390 3,900 142,036 431 799,298

Credit Card Charges POS Transaction Fees Contingency License Fees Public Information Strategic Plan Initiatives Reorganization Training for Field Staff Naturalist Programs Promotional Items-Uniforms Uniforms TOTAL OPERATING COSTS

279,580 0 0 2,046 366,310 2,425

344,821 39,561 0 1,860 422,009 296

307,119 100,000 60,000 2,200 448,000 70,000

277,252 104,979 0 1,860 377,731 12,180

80,597 779 5,388 486 737,611

44,267 159 7,945 637 861,554

85,000 0 14,000 350 1,086,669

40,423 0 2,559 384 817,367

357,124 125,000 0 2,200 471,000 0 132,995 85,000 0 14,000 350 1,187,669

5370

Major Contract Maintenance TOTAL MAINTENANCE COSTS

132,905 132,905

119,955 119,955

125,000 125,000

78,198 78,198

125,000 125,000

5300

Workers Comp TOTAL INSURANCE

119,174 119,174

97,305 97,305

118,000 118,000

127,781 127,781

132,525 132,525

340,351 $2,022,870 ($2,016,328)

489,636 $2,321,298 ($2,288,745)

524,816 $2,640,670 ($2,634,670)

0 $1,670,538 ($1,648,771)

610,523 $2,855,015 ($2,849,015)

308,048 237,147 0 284,576 53,111 0 0 $882,881

75,000 409,507 (91,207) 204,753 50,000 25,000 68,251 $741,304

0 0 0 0 50,000 0 0 $50,000

0 0 0 0 0 0 0 $0

0 0 0 0 0 25,000 0 $25,000

TOTAL EXPENSES & OTHER USES

$2,905,752

$3,062,602

$2,690,670

$1,670,538

$2,880,014

Operating Income Loss

(2,899,209)

(3,030,049)

(2,684,670)

(1,648,771)

(2,874,014)

5010 5020 5030 5040 5060 5050 5070

5155 5380 5149 5330 5500 5546 5400 5490 5493 5570

Miscellaneous Revenue Transfer from Board Auth. Reserve Interest TOTAL OTHER REVENUE TOTAL REVENUES

ACTUAL FY2014

EXPENSES Full-Time Salaries Part-Time Salaries FICA Hospitalization Life Insurance Retirement Unemployment Tax TOTAL PERSONNEL SERVICES

Trans. - Gen. Fund for Central Maint. TOTAL EXPENSES OPERATING INCOME (LOSS) 5147 5910 5900 5955 5960

Transfer to the Designated Set Aside Transfer to Capital Fund Transfer to the General Fund Transfer to Retirement Fund Transfer to Temple Hall Operating Fund Transfer to Board Authorized Reserves Transfer to Performance Incentive Plan TOTAL TRANSFER TO OTHER FUNDS

C-169 NOVA Parks FY 2017 Adopted Budget

ADMINISTRATION – ENTERPRISE FUND STRATEGIC GOALS & OBJECTIVES FY 2017 Enterprise Administration does not include specific Strategic Goals and Objectives for the Enterprise Fund these are included in each individual operational cost center.

C-170 NOVA Parks FY 2017 Adopted Budget

ADMINISTRATION – ENTERPRISE FUND FY 2016 STRATEGIC GOAL HIGHLIGHTS Enterprise Administration does not include specific Strategic Goal Highlights. For the Enterprise Fund these are included in each individual operational cost center.

C-171 NOVA Parks FY 2017 Adopted Budget

C-172 NOVA Parks FY 2017 Adopted Budget

CAPITAL EQUIPMENT BUDGET Account Number: 2-000-6020-000

FY 2017 Approved

Equipment ALGONKIAN GOLF COURSE Portable Beverage Station Maintenance Equipment Message Board

$3,820 $1,000 $800 $5,620

ALGONKIAN GOLF COURSE MAINTENANCE Heavy Duty Service Vehicle

$25,000 $25,000

ALGONKIAN VOLCANO ISLAND WATERPARK Pool Strainer Baskets Picnic Tables Chemical Feeders Deck Chairs

$2,000 $3,600 $1,300 $5,000 $11,900

ALGONKIAN COTTAGES Industrial Washer and Dryer Refrigerator Stoves & Ovens

$12,700 $2,000 $2,200 $16,900

ALGONKIAN PARK Zero Turn Mower Pond Pumps

$9,900 $1,532 $11,432

WOODLANDS AT ALGONKIAN Chandelier winch Projector Windows Coverings Food Wamer

$5,200 $4,500 $8,000 $1,700 $19,400

BRAMBLETON GOLF COURSE Range Ball Dispenser Driving Range Dividers

$10,000 $5,000 $15,000

BRAMBLETON GOLF COURSE MAINTENANCE Heavy Duty Service Vehicle Fertilizer Spreader

$25,000 $6,000 $31,000 D-1 NOVA Parks FY 2017 Adopted Budget

CAPITAL EQUIPMENT BUDGET Account Number: 2-000-6020-000

FY 2017 Approved

Equipment BULL RUN PARK Trailer Mounted Pressure Washer Utility Cart Gas Furnace Snow Plow Tailgate Spreader

$7,500 $9,000 $2,500 $5,000 $2,500 $26,500

BULL RUN ATLANTIS WATERPARK Funbrellas Frames Deck Chairs

$4,000 $5,000

Chemical Controllers Hot Water Heater

$12,100 $5,500 $26,600

BULL RUN SPECIAL EVENTS CENTER Steel barriers

$2,200 $2,200

BULL RUN LIGHT SHOW Propane tent heaters Storage Container Merchandisers Cash registers

$5,000 $4,500 $1,500 $2,000 $13,000

BULL RUN SHOOTING CENTER Target Machines

$20,000 $20,000

CAMERON RUN REGIONAL Gas Cabinet Radios

$1,250 $1,074 $2,324

GREAT WAVES AT CAMERON RUN Deck Chairs Security cameras

$9,000 $3,500 $12,500

CARLYLE HOUSE Event Tent

$38,500 $38,500

CATERING & EVENT SERVICES Variety of Catering Smallwares and Coolers

$4,000 $4,000 D-2

NOVA Parks FY 2017 Adopted Budget

CAPITAL EQUIPMENT BUDGET Account Number: 2-000-6020-000

FY 2017 Approved

Equipment FOUNTAINHEAD PARK Battery Charging Stations

$3,340 $3,340

MEADOWLARK ATRIUM Power Washer Scissor lift Smallwares (Glasses, china, flatware, chafers, etc.) Tables, chairs, chair seats, table carts, etc. Portable Dance Floor Portable Bars

MEADOWLARK GARDENS Riding Mower Chipper and log splitter Light show radios Tractor Edger

$900 $14,000 $3,500 $5,000 $5,000 $8,000 $36,400

$6,800 $3,000 $1,200 $32,000 $2,000 $45,000

OCCOQUAN PARK Solo kayaks Tandem kayaks Stand up paddle boards Kayak paddles Lifejackets Storage shed

$1,500 $2,300 $2,400 $750 $1,400 $6,000 $14,350

POHICK BAY GOLF COURSE Tee Mower Walk mower Double Door Freezer

$30,000 $11,300 $5,000 $46,300

POHICK BAY REGIONAL PARK Blower Utility Vehicle Log Splitter Picnic Tables Futon Frames Camping Tent Grills Chainsaw Trailer Mounted Pressure Washer

$1,500 $12,000 $4,500 $2,250 $1,800 $3,000 $1,500 $600 $7,500 $34,650 D-3 NOVA Parks FY 2017 Adopted Budget

CAPITAL EQUIPMENT BUDGET Account Number: 2-000-6020-000

FY 2017 Approved

Equipment POHICK BAY WATERPARK Picnic tables Deck Chairs Funbrellas Pirate statues Pizza Ovens

$5,100 $6,000 $3,500 $750 $1,400 $16,750

POHICK BAY MARINA Stand-Up Paddle Boards Lifejackets SUP Paddles Fishing Kayaks Rescue Boat, Motor & Trailer Picnic Tables Grills Water Weed Sickle

$4,200 $1,000 $1,200 $3,600 $8,000 $1,125 $750 $1,000 $20,875

POTOMAC OVERLOOK Benches

$6,700 $6,700

RUST SANCTUARY Utility Vehicle with snow blade Six foot round tables

$19,000 $2,100 $21,100

SANDY RUN Pressure Washer

$1,750 $1,750

Temple Hall Farm Utility Vehicle Hay Rake Heated automatic livestock waterers

$18,000 $6,000 $1,500 $25,500

Temple Hall Corn Maize 1.8’x18’ Hay bale wagon Griddle

$5,400 $4,800 $10,200

D-4 NOVA Parks FY 2017 Adopted Budget

CAPITAL EQUIPMENT BUDGET Account Number: 2-000-6020-000

FY 2017 Approved

Equipment UPTON HILL PARK Refrigerator Unit Backpack leaf blower

$1,800 $550 $2,350

UPTON HILL WATERPARK Under the counter freezer Lifeguard Stand Picnic Tables

$1,950 $1,500 $6,709 $10,159

TOTAL FACILITIES EQUIPMENT

$577,300

CENTRAL MAINTENANCE EQUIPMENT Job site portable table saw Clam Bucket Oxygen/Acetylene System Auto Shop Tools 8 Channel Security Camera System Metal Pan Brake Welder

$800 $5,000 $550 $2,000 $600 $4,200 $4,600 $17,750

CENTRAL MAINTENANCE EQUIPMENT TOTAL PARKS & CENTRAL MAINTENANCE EQUIPMENT

$595,050

TOTAL VEHICLES

$125,000

HEADQUARTERS/OFFICE EQUIPMENT Printers Misc. Equipment Finance Network Printer Computers/Monitors Laptops Spam/Firewall Backup Storage Device-Replaces CDP Unit PBX Replacement Computers w/ monitors for Parks Miscellaneous Software TOTAL HEADQUARTERS/OFFICE EQUIPMENT

$2,500 $10,000 $4,000 $1,150 $700 $1,350 $50,000 $10,000 $20,250 $5,000 $104,950

Total Parks & CM Equipment Total Vehicles Total Headquarters/Office Equip

$595,050 $125,000 $104,950

TOTAL VEHICLES & EQUIPMENT

$825,000 D-5 NOVA Parks FY 2017 Adopted Budget

CAPITAL FUND BUDGET SUMMARY

ACCOUNT DESCRIPTION BEGINNING BALANCE Revenue Total Appropriations Total Other Revenue Total Transfers from Other Funds Total Revenue Total Beginning Balance + Revenues

FY 2015 ACTUAL $7,320,575

FY 2015 PRIOR YEAR OBLIGATIONS $5,280,975

FY 2016 REVISED $4,260,514

FY 2017 $505,284

FY 2018 ($785,000)

FY 2019 ($1,760,025)

FY 2020 ($1,684,456)

4,904,184 230,853

4,955,662 8,303,000

5,001,046 5,410,940

5,127,681 2,092,735

5,356,282 20,000

5,511,704 20,000

1,050,000 6,185,037

1,309,507 14,568,169

500,000 10,911,986

500,000 7,720,416

500,000 5,876,282

500,000 6,031,704

13,505,612

18,828,683

11,417,270

6,935,416

4,116,257

4,347,248

Expenditures Equipment and Vehicles Development Land Acquisition Interest Transfer to General Fund Total Capital Expenditures

772,649 6,874,375 577,613

4,434 1,010,244 5,783

825,000 15,455,293 2,025,106

825,000 10,902,270 475,000

825,000 7,445,441 425,000

825,000 4,575,713 400,000

825,000 3,107,248 400,000

0 8,224,636

0 1,020,461

18,000 18,323,399

0 12,202,270

0 8,695,441

0 5,800,713

0 4,332,248

Subtotal

$5,280,975

$4,260,514

$505,284

($785,000)

($1,760,025)

($1,684,456)

$15,000

FY 2015 Ending Balance

$5,280,975

$4,260,514

$505,284

($785,000)

($1,760,025)

($1,684,456)

$15,000

FY 2015 Obligations Outstanding

1,020,461

FY 2016 Beginning Balance

$4,260,514

Capital Fund revenues consist primarily of capital appropriations received from the six member jurisdictions. The amount requested from each jurisdiction is usually based on the latest population figures as provided by the U.S. Bureau of the Census. For FY17, population figures are based on July, 2014 population updates. The per capita cost of $2.57 will remain the same as in the past several years to ensure that the appropriations request to member jurisdictions remains fiscally reasonable.

Jurisdiction City of Alexandria Arlington County City of Fairfax Fairfax County City of Falls Church Loudoun County Total

FY 2016 BUDGET $382,652 578,008 61,611 3,000,000 34,716 898,675 $4,955,662

D-6 NOVA Parks FY 2017 Adopted Budget

FY 2017 BUDGET $386,978 583,154 62,921 3,000,000 34,955 933,038 $5,001,046

OPERATING IMPACT OF CAPITAL PROJECTS A major factor in the development of capital priorities is knowledge of the potential impact a capital project may have on the operating budget. A capital project may have additional costs associated with it in the form of personnel, maintenance or specific operating costs. A project may also enhance revenue potential or provide cost savings. It is important to take these factors into account when developing the budget. As NOVA Parks is mostly enterprise funded, increased revenue potential is a key to sustainable park operations. The following is a list of capital projects that are expected to have an operating impact on the budget. The list includes the estimated annual net revenue increase for each project, once the project is fully operational. Some projects will require time for start-up and marketing to the public before revenues will reach full potential. CAPITAL PROJECT IMPACT ON OPERATING BUDGET Est. Net PROJECT Revenue Description of specific operating impact Algonkian Woodlands Road Renovation $30,000 Major renovations to the entry road to the Woodlands Algonkian Park Shelter Replacement 5,000 Replace three dilapidated shelters on existing slabs Bull Run Light Show 15,000 Additional light displays and features to generate more revenue Renovations include snack bar improvements and admissions area Bull Run Waterpark Renovations 15,000 renovations. Electric upgrades to make all full service sites 50 amps, add Bull Run Campground 25,000 waterlines to various RV sites and miscellaneous cabin work. Electrical renovations at stage and well improvements. An additional Bull Run Special Events Center 13,000 project will replace the box office trailer. Bull Run Shelter Renovations 2,000 Shelter roof replacements Cameron Run Waterpark Theming 5,000 Additional theming will help generate revenues Website development, facility maintenance tracking system and Headquarters Automated Systems 20,000 miscellaneous automated system needs. Interior renovations, roof repairs entry circle garden and Meadowlark Atrium 30,000 miscellaneous improvements General garden improvements, hardscape surface for the firepit and Meadowlark Garden Development 5,000 concession area associated with the light show Meadowlark Children’s Garden 15,000 Development of the Children’s Garden at Meadowlark Meadowlark Light Show 15,000 Additional light displays to generate more revenue Development of the Jean R. Packard Center, new shelter area, Occoquan Park Improvements 233,000 waterfront enhancements and miscellaneous park improvements Renovate back concession area with new counters, planter removal Occoquan Concession Renovations 2,000 and landscaping Conversion of existing field and old house rental site provides Pohick Bay Boat & RV Storage 45,000 additional storage revenue Pohick Bay Park Boat Rental Building expansion 5,000 Add concession area at boat rental building Pohick Bay Campground 10,000 Upgrade electrical service at Pohick Bay Campground Rust Sanctuary Manor House Renovations 15,000 Upgrade HVAC in manor house and other improvements Installation of gravel drive and parking area so that cabin can be Symington Cabin Infrastructure 2,000 used by the public. Temple Hall Maize/Festival Improvements 8,000 Improvements will increase attendance and revenue Upton Hill Park 10,000 Add new park features/attractions Upton Hill Pool 5,000 Add new shade covering at existing birthday party deck Park Energy Projects 5,000 Provides savings to energy costs TOTAL EST. ANNUAL OPERATING IMPACT $535,000

D-7 NOVA Parks FY 2017 Adopted Budget

CAPITAL FUND BUDGET

ACCOUNT NUMBER

ACCOUNT DESCRIPTION BEGINNING BALANCE CAPITAL FUND REVENUES Appropriations: City of Alexandria Arlington County City of Fairfax Fairfax County City of Falls Church Loudoun County Total Appropriations

2-000-3090-000

$7,320,575

2-000-4030-020 - 010 - 030 - 050 - 040 - 060

$375,976 568,086 60,295 3,000,000 33,999 865,828 $4,904,184

Grants-Federal Grants-Other Interest Fairfax County Contribution-Jean R. Packard Occoquan Center Revenue Bond-Occoquan Development Revenue Bond-Cameron Great Waves Water Ride Revenue Bond-Adventure Course Other Funding Sources Total Other Revenue

2-000-4340-000 2-000-4345-000 2-000-4440-000 2-000-4030-005

Transfer from Enterprise Fund Transfer from Restricted Fund Total Transfers Total Revenue

2-000-4920-000 2-000-4950-000

FY 15 PRIOR YEAR OBLIGATION

2-000-4715-000 New 2-000-4510-000

2-000-6020-000 2-000-6010-000 2-000-6000-000 2-000-6030-000

FY 2017

FY 2018

FY 2019

FY 2020

$4,260,514

$505,284

-$785,000

-$1,760,025

-$1,684,456

$0

$382,652 578,008 61,611 3,000,000 34,716 898,675 $4,955,662

$386,978 583,154 62,921 3,000,000 34,955 933,038 $5,001,046

$402,942 607,211 65,517 3,044,083 36,397 971,531 $5,127,681

$420,906 634,282 68,438 3,179,794 38,019 1,014,843 $5,356,282

$437,789 654,861 71,008 3,250,456 39,447 1,058,143 $5,511,704

179,482 1,770 37,570

400,000 130,000 18,000 300,000 7,000,000

5,201,317

0

455,000 8,303,000

209,623 5,410,940

1,500,000 592,735 2,092,735

20,000 20,000

20,000 20,000

1,050,000 1,050,000 $6,185,037

0 $0

409,507 900,000 1,309,507 $14,568,169

0 500,000 500,000 $10,911,986

0 500,000 500,000 $7,720,416

0 500,000 500,000 $5,876,282

0 $500,000 500,000 $6,031,704

$13,505,612

$5,280,975

$18,828,683

$11,417,270

$6,935,416

$4,116,257

$4,347,248

$671,916

$4,434

$615,000

$825,000

$825,000

$825,000

$825,000

$4,434

55,000 155,000 $825,000

$825,000

$825,000

$825,000

$825,000

12,031 230,853

21,787 78,946 $772,649

D-8 NOVA Parks FY 2017 Adopted Budget

FY 2016 REVISED

$5,280,975

2-000-4712-000

TOTAL BEGINNING BALANCE & CAPITAL FUND REVENUES

CAPITAL FUND EXPENDITURES EQUIPMENT : Facilities Equipment Maintenance Equipment Office Equipment Vehicles Subtotal Equipment

FY 2015 ACTUAL

CAPITAL FUND BUDGET ACCOUNT DESCRIPTION

ACCOUNT NUMBER

FY 2015 ACTUAL

FY 15 PRIOR YEAR OBLIGATION

FY 2016 REVISED

2-005-6599-000

$18,342

$2,414

$95,000

FY 2017

FY 2018

FY 2019

2,000,000

1,500,000

FY 2020

DEVELOPMENT: Aldie Mill Historic Park Renovations - Country Mill Goose Creek Stone Bridge in Upperville

2-005-6544-000

25,000

Algonkian Cottages Replace old windows with bad seals

2-040-6780-000

60,000

Algonkian Regional Park Water System Renovation

2-035-7320-000

527,379

Algonkian Entrance-Road/RV Screen Replace 3 dilapidated shelters on existing slabs

2-035-7020-000

7,051

66,131

2-035-7055-000

150,000

75,000

Volcano Island Waterpark at Algonkian Renovations-Pool Restrooms

2-020-6820-000

62,493

The Woodlands at Algonkian Park Renovations - Conference Center Entrance

2-030-6980-000

250

50,000

350,000

Beaverdam Reservoir Design, permit and full develop

2-042-6542-000

500,000

Blue Ridge Regional Park Repair retaining wall

Brambleton Golf Course Replace maintenance building roof and repair siding and insulation

2-045-6780-000

20,000

2-055-6780-000

75,000

Bull Run Regional Park Cabins/Camping

2-070-6230-000

187,623

Water and Well System

2-070-7320-000

17,374

Sewer System

2-070-7054-000

Renovations-Camp Store

2-070-6791-000

Renovations-Shelter

2-070-6906-000

Campground- Hydrant replacements

2-070-6790-000

Bull Run Maintenance Renovations

2-070-6850-000

59,000

10,000

30,000 30,014 15,000

15,000

50,000

150,000

28,549

D-9 NOVA Parks FY 2017 Adopted Budget

CAPITAL FUND BUDGET FY 15 PRIOR YEAR OBLIGATION

ACCOUNT NUMBER

FY 2015 ACTUAL

2-080-6900-000

24,176

130,000

2-078-6226-000

48,797

110,000

Renovations-Electrical

2-075-6827-000

7,324

Replace box office trailer

2-075-6221-000

50,000

2-060-6823-000

25,000

2-090-7390-000

25,000

ACCOUNT DESCRIPTION

FY 2016 REVISED

FY 2017

FY 2018

FY 2019

FY 2020

75,000

30,000

30,000

30,000

DEVELOPMENT: Atlantis Waterpark at Bull Run Renovations - Pool

Bull Run Light Show Light Show Improvements

Bull Run Special Events Center 18,812

45,000

Bull Run Marina Replace launch dock

Bull Run Shooting Center Renovations to clubhouse roof, repair or replace retaining wall at basement exit

Cameron Run Regional Park Parking Lot Expansion

2-110-6650-000

0

Great Waves Waterpark at Cameron Run Theming

2-120-7152-000

1,020

48,980

Renovations-Pool

2-120-6907-000

82,238

Renovations - Pool Building

2-120-6780-000

9,827

Renovations-Snack Bar

2-120-6912-000

365,594

New Water Ride

2-120-7307-000

142,091

99,805

0

Renovations - Building

2-130-6780-000

8,806

23,655

99,949

Add humidification system to house

2-130-6780-000

15,000

2-000-6542-000

0

0

Carlyle House Historic Park

Fairfax Park-New Located Near Gateway Design, Permitting, Building Out

Fountainhead Regional Park Renovations - Building

2-140-6780-000

68,100

Mountain Bike Trail

2-140-6610-000

42,645

1,000

D-10 NOVA Parks FY 2017 Adopted Budget

70,900

0

0

CAPITAL FUND BUDGET ACCOUNT NUMBER

FY 2015 ACTUAL

FY 15 PRIOR YEAR OBLIGATION

FY 2016 REVISED

2-450-7213-000

26,495

26,388

175,000

Automated Systems

2-700-6120-000

47,384

10,135

Renovations - Building

2-700-6780-000

Escrow Contribution Shelter

ACCOUNT DESCRIPTION

FY 2017

FY 2018

FY 2019

FY 2020

170,000

75,000

75,000

75,000

75,000

779

10,000

10,000

2-150-6536-000

12,031

10,000

10,000

10,000

10,000

10,000

2-150-7055-000

365

2-170-6780-000

42,464

20,000

20,000

20,000

30,000

30,000

30,000

DEVELOPMENT:

Gateway Regional Park Trail Underpass Connection

Headquarters

Hemlock Overlook Regional Park

11,565

45,000

Meadowlark Atrium and Event Services Renovations - Building

178,821

Parking Expansion

400,000

Meadowlark Botanical Gardens Garden Development

2-180-6480-000

71,334

8,940

75,000

20,000

Children's Garden

2-180-6235-000

13,309

3,524

200,000

189,623

Renovations - Building

2-180-6780-000

Renovations - Visitor Center

2-180-6930-000

313

Renovations- Cabin

2-180-6790-000

13,860

2-185-6226-000

66,586

2-005-6542-000

19,602

30,000 75,000

Meadowlark Gardens Winter Walk of Lights Light Show Improvements

75,000

75,000

Mount Defiance Mount Defiance-Infrastructure Mount Defiance-Construct parking area

23,856

2-005-6542-000

125,000 40,000

100,000

Mt. Zion Historic Park/Gilbert's Corner Regional Park Park Development

2-200-7212-000

124,937

D-11 NOVA Parks FY 2017 Adopted Budget

CAPITAL FUND BUDGET ACCOUNT NUMBER

FY 2015 ACTUAL

FY 15 PRIOR YEAR OBLIGATION

FY 2016 REVISED

FY 2017

Park and Facility Development

2-210-6542-000

905,331

285,396

7,225,000

5,201,317

Marina Fuel Service

2-210-6515-000

1,313

Renovations-Restroom Building

2-210-6760-000

64,860

Interpretive/Educational Facility

2-210-6542-000

300,000

Add guard rails along entrance drive Renovate back concession area with new counters, planter removal, landscaping, etc. Expand upper boat and RV lot at back of park per master plan

2-210-7020-000

35,000

ACCOUNT DESCRIPTION

DEVELOPMENT:

Occoquan Regional Park

2-210-6912-000

75,000

2-210-6193-000

0

Seawall Reconstruction

500,000

1,000,000

Pohick Bay Golf Course Course Renovations

2-240-6841-000

61,142

Irrigation Pond Improvements

2-240-6561-000

10,425

Renovations- Club House

2-240-6800-000

6,950 40,000

Pohick Bay Marina Marina Fuel Service

2-250-6515-000

8,415

4,435

Campground-Renovations

2-260-6790-000

193,669

Trail Improvements

2-260-7212-000

17,385

Boat/RV Storage Expansion of boat rental building to add concessions

2-260-6193-000

3,534

2-260-6220-000

20,000

Campground-Upgrade electric service Campground-Replace old water line from well to CS#1 Campground-Connect to Public Water at Campground or upgrade well

2-260-6355-000

150,000

Pohick Bay Regional Park

210

2-260-6790-000

15,000

2-260-6790-000

150,000

Pirate's Cove Waterpark at Pohick Bay Renovations-Pool Building

2-270-6900-000

138,238

Theming

2-270-7152-000

10,030

2-300-6545-000

1,709

Potomac Overlook Regional Park Miscellaneous Improvements

250,000

D-12 NOVA Parks FY 2017 Adopted Budget

FY 2018

FY 2019

FY 2020

CAPITAL FUND BUDGET ACCOUNT DESCRIPTION

ACCOUNT NUMBER

FY 2015 ACTUAL

FY 15 PRIOR YEAR OBLIGATION

FY 2016 REVISED

2-320-6850-000

26,050

25,604

125,000

FY 2017

FY 2018

FY 2019

FY 2020

500,000

500,000

500,000

DEVELOPMENT: Rust Sanctuary Renovations-Manor House Sandy Run Regional Park Sandy Run Judges Stand

2-350-6524-000

10,000

Springdale Park Design and Construction Engineering Plan

2-360-6542-000

50,000

Temple Hall Farm Maize Improvements

2-380-6594-000

12,694

21,075

Shelter

2-380-6906-000

143,026

Symington Cabin Parking

2-380-6781-000

1,510

Equipment Storage Building

2-380-7140-000

90,000

Foundation Repairs-Barn

2-380-7140-000

25,000

Tinner Hill Development-Tinner Hill Regional Park

2-450-7155-000

450

160,340

20,000

25,000

20,000

Upton Hill Park Regional Park Renovations - Building

2-400-6780-000

110,000

Shade Covering Renovations - Pool bldg restrooms including new, exterior exits.

2-420-6780-000

17,000

New park features/attractions

2-420-6096-000

Ocean Dunes Waterpark at Upton Hill

2-420-6820-000

100,000 120,000

White's Ford Regional Park Infrastructure

2-470-6542-000

25,596

Residence/Cabin

2-470-6965-000

9,295

Meadowlark Connector Trail

2-450-6261-000

285,511

Trail Improvements

2-450-7212-000

901,877

1,406

1,234,005

Embankment Restoration

2-450-6346-000

163,462

263,049

75,000

Renovations - Bridge

2-450-6760-000

13,410

4,750

W&OD Railroad Regional Park

500,000

75,000

D-13 NOVA Parks FY 2017 Adopted Budget

CAPITAL FUND BUDGET ACCOUNT DESCRIPTION

ACCOUNT NUMBER

FY 2015 ACTUAL

FY 15 PRIOR YEAR OBLIGATION

FY 2016 REVISED

FY 2017

FY 2018

FY 2019

FY 2020

DEVELOPMENT:

General Parks Adventure Course-Locations to be Determined

2,000,000

ADA Improvements

2-000-6095-000

91,398

487,080

500,000

500,000

500,000

500,000

Capital Maintenance

2-000-6052-000

252,560

292,912

75,000

75,000

75,000

75,000

Interpretation

2-000-6543-000

7,049

25,000

25,000

25,000

25,000

25,000

Development Support

2-000-6340-000

434,588

458,450

481,372

505,441

530,713

557,248

Golf Course Improvements Park Branding/Informational Kiosks

2-000-6841-000

169,955

175,000

175,000

175,000

175,000

175,000

2-000-6652-000

59,845

100,000

50,000

50,000

50,000

50,000

Park Energy Projects

2-000-6358-000

63,505

10,284

80,000

80,000

80,000

80,000

80,000

Park Entrance Signs

2-000-6647-000

13,445

848

59,255

Park Portable Climbing Wall

2-385-6733-000

27,344

Park Mobile Food Truck Planning - General

2-125-6263-000 2-000-6660-000 2-000-6660-010

46,800 154,647

2,332

200,000

400,000

205,000

210,000

215,000

Rental House Maintenance

2-000-6848-000

6,796

9,294

30,000

30,000

40,000

40,000

40,000

Riparian and Buffer Plantings

2-000-6976-000

17,460

25,000

25,000

25,000

25,000

25,000

Roads & Parking Waterpark Capital Maintenance/Repairs Future Park Facility Enhancements & Renovations All Parks

2-000-7020-000

10,570

150,846

150,978

150,000

150,000

150,000

2-000-7340-000

240,439

450,000

200,000

200,000

200,000

200,000

350,000

350,000

350,000

8,300

31,714

2-000-6585-000

Subtotal Development

$6,874,375

$1,010,244

$15,455,293

$10,902,270

$7,445,441

$4,575,713

$3,107,248

LAND ACQUISITION Administrative Fees

2-000-6050-020

$22,483

$4,583

Land Acquisition

2-000-6051-000

100,000

1,200

2,025,106

475,000

425,000

400,000

400,000

Interest Expense Gilbert's Corner

2-000-6051-000

1,728

Debt Service Gilbert's Corner

2-000-5163-000

453,402 $5,783

$2,025,106

$475,000

$425,000

$400,000

$400,000

$12,202,270

$8,695,441

$5,800,713

$4,332,248

Subtotal Land Acquisition

Interest transfer to General Fund

$577,613

2-000-5900-000

TOTAL CAPITAL EXPENDITURES

18,000 $8,224,636

$1,020,461

D-14 NOVA Parks FY 2017 Adopted Budget

$18,323,399

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised

FY 2017

FY 2018

FY 2019

FY 2020

Aldie Mill $95,000 Complete dam and headrace repairs. Battle of Upperville/Goose Creek Stone Bridge Commission permit and park signage.

25,000

Algonkian Cottages Renovation-Cottages

60,000

Replace old windows with defective glass Algonkian Regional Park Water System Renovations

150,000

Connect all park facilities to public water system. Renovations-Shelter

75,000

Replace 3 shelters on existing slabs. Algonkian Woodlands Event Center Renovation - Algonkian Woodlands Entrance

50,000

350,000

FY16 monies will be for design and permitting of a new entrance approach and drop off area at the Woodlands and RV lot screening or relocation. FY17 monies for construction.

Beaverdam Reservoir New park infrastructure and facility development. Blue Ridge Regional Park Repair retaining wall

500,000

2,000,000

1,500,000

20,000

Brambleton Golf Course Maintenance Building

75,000

Replace roof, repair siding and insulation. Bull Run Marina Floating Dock

25,000

Replacement of crew launch dock.

D-15 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised

Bull Run Regional Park Sewer System Renovations

FY 2017

FY 2018

FY 2019

FY 2020

$30,000

Complete camera inspection of sewer lines and plan repairs as necessary. Storage Facility

50,000

150,000

Construct storage building with work area at maintenance facility to support Light Show. Campground Renovations

10,000

Upgrade campground water and electric service. Renovations-Shelter

15,000

15,000

Replace shelter roofs.

Atlantis Waterpark at Bull Run Renovations Pool

130,000

Upgrade to snack bar and admissions area. Bull Run Shooting Center Clubhouse Repairs

25,000

Clubhouse roof replacement and repairs to retaining wall at basement exit. Bull Run Light Show Light Show Improvements

110,000

75,000

Additional light displays and electrical upgrades at gate area. Bull Run Special Events Center Water System Renovations

45,000

Upgrades to well and plumbing system. Box Office

50,000

Replace box office trailer Replace maintenance building roof and repair siding and insulation. Cameron Run Regional Park Parking Lot Expansion

0

Development of a revised and expanded parking lot to meet demand and maximize attendance. D-16 NOVA Parks FY 2017 Adopted Budget

30,000

30,000

30,000

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised Great Waves Waterpark at Cameron Run Theming

FY 2017

FY 2018

FY 2019

FY 2020

$48,980

Additional pool theming. New Water Ride

0

0

Permit and install new Master Blaster tube ride.

Carlyle House Historic Park Renovations – Building

99,949

Renovation of garden walkways, and miscellaneous building improvements. Add humidification system to house.

15,000

Fountainhead Regional Park Renovations – Building

70,900

Marina stair replacement. Gateway Regional Park Trail Underpass Connection

175,000

Construct trail underpass to connect Gateway with Accotink Trail and Thaiss Park.

Headquarters Automated Systems

170,000

75,000

10,000

10,000

10,000

10,000

75,000

75,000

75,000

10,000

10,000

10,000

Continued website development, hardware and software upgrades and replacements.

Renovations - Building Miscellaneous improvement projects.

Hemlock Overlook Regional Park Escrow Contribution Contribution to Hemlock facilities renovation and major maintenance account per agreement with facility operator. Shelter

45,000

Replace existing tented facility at park entrance with new shelter.

D-17 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised Meadowlark Atrium and Event Services Renovations-Building

FY 2017

FY 2018

FY 2019

FY 2020

$178,821

Complete interior renovations to Atrium, roof repairs, entry circle garden and miscellaneous.

Parking Expansion

400,000

Meadowlark Botanical Gardens Garden Development

75,000

20,000

200,000

189,623

20,000

20,000

20,000

30,000

30,000

30,000

Ongoing improvements and expansion of the display gardens. Children's Garden Continuation of development of children's garden. Meadowlark Building Renovations

30,000

Hilltop gazebo renovations and greenhouse roof panel replacement. Meadowlark Visitor Center Replace deteriorated brick entrance at visitor center and make ADA compatible.

75,000

Meadowlark Gardens Winter Walk of Lights Light Show Improvements

75,000

75,000

40,000

100,000

Children's area enhancements, and miscellaneous light show additions. Mount Defiance Park and Facility Development Obtain commission permit, and design, permit and construct entrance and parking area, and building repairs.

Building Renovations

125,000

Obtain commission permit and continue repairs to maintain integrity of structures.

D-18 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised New Fairfax Park New park infrastructure and facility development.

Occoquan Regional Park Park and Facility Development

FY 2017

0

0

$7,225,000

$5,201,317

FY 2018

FY 2019

FY 2020

0

Permit and construct waterfront multi-use building, large shelter rental area, trail network and miscellaneous park improvements. Interpretative/Educational Facility

300,000

Construct interpretive and educational element of the Jean R. Packard Occoquan Center. Guard Rails

35,000

Add rails along entrance drive. Building Renovations

75,000

Renovate back concession with new counters, planter removal, and landscaping. Boat/RV Storage

0

Expand upper storage area. Seawall Reconstruction

500,000

1,000,000

Pohick Bay Regional Park Campground Renovations

150,000

Installation of upgraded electric service. Water System Renovations

15,000

Replace old water line from well to CS #1. Public Water

150,000

Renovate back concession area with new counters, planter removal, landscaping, etc. Expand upper boat and RV lot at back of park per master plan. Boat Rental Building

20,000

Expansion of boat rental building to add concessions. Boat/RV Storage

250,000

Convert field and old house rental site near Camp Wilson to boat and RV storage.

D-19 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised

FY 2017

Pohick Bay Golf Course Renovations-Club House

$40,000

Replace club house roof. Rust Sanctuary Manor House Renovations

125,000

Upgrade HVAC, various building renovations/repairs, improvements to parking and rental tent areas. Sandy Run Regional Park Judges' Stand

10,000

Construction of new stand for the rowing course.

Springdale Park Park Development

50,000

Design and permit new entrance, park road and parking area.

Temple Hall Regional Park Maize Improvements

21,075

Additional maize features and improvements. Equipment Storage Building

90,000

Construction of structure for storage and maintenance of farm equipment. Symington Park Infrastructure

25,000

Installation of a gravel drive and parking area for public accessibility.

Barn Foundation Repairs

25,000

Tinner Hill Infrastructure

20,000

Complete development of historic park on boundary of City of Falls Church and Fairfax.

D-20 NOVA Parks FY 2017 Adopted Budget

20,000

FY 2018

FY 2019

FY 2020

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised

FY 2017

FY 2018

FY 2019

FY 2020

Upton Hill Regional Park Building Renovations

$110,000

Renovate pool office, replace windows/skylights and improve visibility to pool area.

Ocean Dunes Waterpark at Upton Hill Renovations

17,000

Shade covering at birthday party deck. New park features/attractions.

120,000

Renovations to pool building restrooms including new exterior exits.

100,000

W&OD Railroad Regional Park Embankment Restoration Restoration to trail embankment in Vienna along Piney Branch.

Trail Improvements

75,000

1,234,005

500,000

500,000

500,000

500,000

Continue improvements to widen and resurface deteriorated portions of the 45-mile trail and other miscellaneous improvements to include a dual trail pilot project, various trail safety enhancements, Vienna parking expansion and bridge deck replacement.

Renovations – Bridge

75,000

Complete necessary repairs as a result of engineer inspections.

D-21 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised ADA Improvements Miscellaneous improvements to meet ADA standards and make facilities more accessible. Park Development Support

FY 2017

FY 2018

FY 2019

FY 2020

$487,080

$500,000

$500,000

$500,000

$500,000

458,450

481,372

505,441

530,713

557,248

175,000

175,000

175,000

175,000

175,000

292,912

75,000

75,000

75,000

75,000

25,000

25,000

25,000

25,000

25,000

100,000

50,000

50,000

50,000

50,000

80,000

80,000

80,000

80,000

80,000

400,000

205,000

210,000

215,000

This account funds portions of salaries and benefits of staff that directly manage capital projects. Golf Course Improvements Miscellaneous capital improvements such as repairing drainage problems, renovating tees, and improving course image through landscaping, signage and other entrance area improvements.

Capital Maintenance Fund used primarily for renovations and upgrades to aging park facilities. Interpretation Miscellaneous interpretive projects throughout the park system. Park Branding/Informational Kiosks Funds for the design and installation of uniform informational kiosks near the entrances of our major parks.

Park Energy Projects Various improvements throughout park system to reduce energy costs. Park Signs

59,255

Various park entrance signs and retrofit of existing signs to include NOVA Parks name. Park General Planning

200,000

This account funds salary and benefits of NVRPA’s strategic initiatives project planner, and miscellaneous planning projects.

D-22 NOVA Parks FY 2017 Adopted Budget

SUMMARY OF CAPITAL FUND PROJECTS FY 2016 Revised Park Rental House Improvements

FY 2017

FY 2018

FY 2019

FY 2020

$30,000

$30,000

$40,000

$40,000

$40,000

$25,000

$25,000

$25,000

$25,000

$25,000

150,846

150,978

150,000

150,000

150,000

450,000

200,000

200,000

200,000

200,000

350,000

350,000

350,000

Miscellaneous improvements to park rental houses. Park Riparian and Buffer Plantings Plant trees and vegetation to enhance and improve habitats at various parks. Park Road and Parking Renovations Miscellaneous improvements to road and parking areas throughout the park system. Waterpark Capital Maintenance Miscellaneous waterpark repairs and renovations. Future Park Facility Enhancements and Renovations. Funds to be allocated for park improvements at existing parks. Vehicles and Equipment

825,000

825,000

825,000

825,000

825,000

2,025,106

475,000

425,000

400,000

400,000

18,305,399

12,202,270

6,695,441

5,800,713

4,332,248

Interest transfer to the General Fund

$18,000

0

0

0

0

TOTAL CAPITAL EXPENDITURES

$18,323,399

$12,202,270

$6,695,441

$5,800,713

$4,332,248

Includes new and replacement equipment at all parks, Central Maintenance and Headquarters. Park Land and Easement Acquisition Provide funds for various land and easement acquisition projects. FY 16 includes funds for acquisition of Springdale Regional Park. TOTAL CAPITAL PROJECTS

D-23 NOVA Parks FY 2017 Adopted Budget

D-24 NOVA Parks FY 2017 Adopted Budget

HISTORY OF NOVA PARKS More than five decades ago, the decline in open space alerted area residents to the importance of regional planning and cooperation. Throughout the 1950s, several citizen groups organized to address this regional concern. In the late 1950s, the Northern Virginia Regional Planning and Economic Development Commission worked with local governments to form a multi-jurisdictional agency to carry out long-range open space planning for Northern Virginia. The result was the Northern Virginia Regional Park Authority (NOVA Parks), established in 1959 by the counties of Arlington and Fairfax and the City of Falls Church under the Virginia Park Authorities Act. The new Authority’s mandate was to plan, acquire, develop, construct, operate and maintain a system of Regional Parks in Northern Virginia. The City of Fairfax joined the Regional Park Authority in 1963, the City of Alexandria in 1969 and Loudoun County in 1973. The governing body of each of the six member jurisdictions appoints two representatives to the NOVA Parks policy-making Board. Today, twelve Board members meet bimonthly to guide the organization. Land acquisition was the young agency’s first goal as the Board worked to gradually acquire, parcel by parcel, the 5,000-acre Bull Run-Occoquan stream valley, including virtually the entire Fairfax County shore of the Occoquan Reservoir. Today, NOVA Parks holds more than 12,200 acres of open space and operates a system of 32 Regional Parks. The Authority’s parks include such diverse properties as the nation’s premier rails-to-trails project, the Washington & Old Dominion Railroad Regional Park; the Carlyle House, a colonial mansion and museum in Old Town Alexandria; Great Waves at Cameron Run Regional Park, the unique water playground in Alexandria; a Civil War battlefield in Loudoun County; Aldie Mill, a working 19th century gristmill; 95 acres of landscaped and natural gardens near Vienna; campgrounds; three par-72, 18-hole, championship golf courses; and historically significant properties on Lorton’s Mason Neck peninsula, on the upper Potomac River and along the Occoquan River. In the last decade around 1,500 new acres of parkland have been added. Today NOVA Parks is one of the most self-sufficient park agencies in the nation generating over 85% of its operating revenues through a variety of enterprises. The focus on customers, and providing unique destination sites has won NOVA Parks numerous awards, and support from the citizens of the region.

E-1 NOVA Parks FY 2017 Adopted Budget

FEATURES GUIDE

W&OD

White's Ford

Upton Hill

Tinner Hill

Temple Hall Farm

Sandy Run

Rust Manor House & Sanctuary

Potomac Overlook

Red Rock - an Upper Potomac Property

Pohick Bay

Occoquan

Mt. Zion / Gilbert's Corner Properties

Hemlock Overlook *

Meadowlark Gardens

Gateway

Fountainhead / Webb Sanctuary

Carlyle House

Cameron Run

Bull Run Park

Bull Run Marina

Brambleton

Blue Ridge Park

Beaverdam Property

Ball's Bluff - an Upper Potomac Property

Algonkian

PARKS

Aldie Mill / Mt. Defiance

FEATURES GUIDE

FACILITIES 18-Hole Golf Course/Driving Range Family Vacation Cabins Family Vacation Cottages Mini-Golf Course Disc Golf Course Outdoor Swimming Pool Wave Pool Water Slide Water Play Ground Rental Picnic Shelters / Picnic Areas Camping-Family & Group Meeting & Reception Room(s) Gazebos for Weddings

X

X

X X

X X X

X X X

X X X X

X X X X

X X

X X X X X

X X

Crew Practice & Racing X Boat/RV Storage X Boat Launch X X Jon Boat Rentals Electric Motor Rentals Fishing Pier Canoe/Kayak Rentals Sporting Clays, Skeet & Trap Archery Range Archery & Gun Pro Shop Food/Drink Concessions X Historic Battlefield X X Historic Church Historic Museum X Holiday Light Show Interpretive Farm Special Events Center Nature Center Outdoor Learning Center Walking/Hiking Trails X X X Horse Trails X Multi-Use Paved Trails X Mountain Bike Trails Soccer Fields X Play Grounds X Softball / Baseball Fields Batting Cage Visitor's Center Volleyball Court X Botanical / Display Gardens * Hemlock Overlook is operated in cooperation with Adventure Link s

X

X

X

X

X

X

X

X

X X X X

X

X

X X

X

X X X X

X X X

X

X

X

X X X X

X X X X X

X

X

X

X

X

X

X X

X X X

X

X

X X X X X

X

X

X

X

X X X X

X X

X X X

X X

X X

X X

X

X X X

X

X

X X X

X

X

X X X

X

X

X

X

X

X

X

X X

X X X

X

X

X X

X

X

X X

X

X X

X

E-2 NOVA Parks FY 2017 Adopted Budget

X

X

X

X X X X X

REGIONAL DEMOGRAPHICS The jurisdictions of NOVA Parks include the counties of Arlington, Fairfax and Loudoun and the cities of Alexandria, Fairfax, and Falls Church. City of Alexandria – Arlington County – City of Fairfax – Fairfax County – City of Falls Church – Loudoun CountyTotal Population –

153,511 229,164 224,013 1,142,234 13,892 375,629 1,938,443

This Population data is based on US Census Bureau data for Annual Estimates of the Resident Population as of July 2015, with a release date of March 2016. This population information may differ from the population used to determine member jurisdiction appropriations in this budget.

Population Growth by % Years 2010 - 2015 25.00% 20.27% 20.00% 15.00%

12.65% 9.68%

10.37%

10.00% 6.42%

5.59%

5.00% 0.00% City of Alexandria

Arlington County

City of Fairfax

Fairfax County

City of Falls Church

Loudoun County

The jurisdictions’ that make up NOVA Parks, population grew by 9.11% from 2010 through 2015. The most notable jurisdiction is Loudoun County which increased by 20.27%

Northern Virginia Regional Park Authority Median Household Income by Jurisdiction $140,000 $120,000 $100,000

$105,120

$100,584

Arlington County

City of Fairfax

$112,102

$120,500

$123,966

Fairfax County

City of Falls Church

Loudoun County

$87,319

$80,000 $60,000 $40,000 $20,000 $0 City of Alexandria

E-3 NOVA Parks FY 2017 Adopted Budget

REGIONAL DEMOGRAPHICS

Age of Population by Jurisdiction 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Alexandria

Arlington

Fairfax City

Fairfax County

Falls Church

Loudoun

Under 20

19.1%

18.9%

24.4%

26.2%

28.4%

31.3%

20-34

27.4%

32.6%

20.4%

19.8%

17.0%

17.5%

35-49

25.6%

23.2%

19.2%

22.0%

22.4%

25.8%

50-64

17.6%

15.9%

19.8%

20.2%

20.8%

17.1%

65 & over

10.3%

9.5%

16.2%

11.9%

11.4%

8.3%

It is important for NOVA Parks to be aware of the unique characteristics that define each of our jurisdictions. In respect to population age, Loudoun County has the highest concentration of children, with 31.3% of the population under 20. The age range of 20-34 is most prevalent in Arlington County (32.6%) and the City of Alexandria (27.4%).

Age of Population in Total 65-Over 210,428 10.86%

Under 20 498,589 25.72%

50 -64 365,565 18.86%

Under 20 20-34 35-49 50-64 65 & over

20- 34 415,894 21.46%

35 -49 447,967 23.11%

The age of the population in total is fairly evenly split between the under 20, 20-34, and the 35-49 age groups with just over 70% of the population in these age groups. The 50-64 age groups with almost 19% of the population and the 65-Over at approximately 11%. E-4 NOVA Parks FY 2017 Adopted Budget

SPECIAL FUND BUDGETS FY 2017 SPECIAL FUND BUDGETS

In addition to the General Fund and the Enterprise Fund, NOVA Parks has a number of special funds that are separately adopted by the Board each year. The funds are listed below with a brief explanation. Temple Hall Farm Endowment Budget- In the past, the Temple Hall operating budget was been included here, as a special fund. The operations of this activity have been transferred to the Enterprise Fund for FY 2017. The only component that remains as a Special Fund is the information for the Endowment at Temple Hall. Restricted Fund- This Fund includes revenue from fiber optic license fees along the W&OD, interest earned on the fund investments and income derived from support groups including Friends of the W&OD, Friends of the Bull Run Shooting Center, Friends of Bull Run Park, Ball’s Bluff Battlefield Friends, the Occoquan Water Trail League and Wetland Mitigation Funds. Expenses include other fund transfers, W&OD major maintenance and professional services. 

Friends of the W&OD Trail Budget-In accordance with the Constitution of the Friends of the W&OD, the NOVA Parks Board must give final approval to this Budget. This budget information is included separately in this section, but the information is also included as part of the Restricted Fund.

Self-Insurance Fund- While this fund is titled “Self-Insurance”, this name is not reflective of the purpose and activities of the Fund. Revenue in this fund is from interest earned on fund investments and an insurance premium transfer from the General Fund. Expenses include insurance claim investigations, claim payments, professional services, swimming pool safety program, other training and a transfer to the General Fund to cover the salary and benefits of the Risk Manager position and the seasonal aquatics safety officer. Friends of the Carlyle House Budget- In accordance with the Constitution of the Friends of the Carlyle House, the NOVA Parks Board must give final approval to this Budget.

E-5 NOVA Parks FY 2017 Adopted Budget

TEMPLE HALL FARM ENDOWMENT ACCOUNT

ACCOUNT NUMBER

ACCOUNT DESCRIPTION BEGINNING BALANCE

JUL-APR ACTUAL FY 2016 $4,840,286

ACTUAL FY 2014 $4,840,286

ACTUAL FY 2015 $4,840,286

ADOPTED FY 2016 $4,840,286

ADOPTED FY 2017 $4,840,286

$0 60,517 (46,141) $14,376

$0 64,955 (19,134) $45,821

$0 50,000 0 $50,000

11,305 $66,177

$0 50,000 0 $50,000

$60,517

$64,955

$50,000

$54,872

$50,000

(46,141) $14,376

(19,134) $45,821

0 $50,000

11,305 $66,177

0 $50,000

$4,840,286

$4,840,286

$4,840,286

$4,840,286

$4,840,286

5-380 4170, 4440-000,004

4440-003

REVENUES Donations Interest Change in Market Value TOTAL REVENUES EXPENSES Interest Transf. to Enterprise Fund Change in Market Value Transfer TOTAL EXPENSES ENDING BALANCE

E-6 NOVA Parks FY 2017 Adopted Budget

$0 54,872

RESTRICTED FUND ACCOUNT NUMBERS

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017 $3,100,000

ACCOUNT DESCRIPTION

ACTUAL FY 2014

BEGINNING BALANCE

$4,047,309

$3,754,987

$3,730,000

$3,375,892

$588,016 850 3,400 1,434 4,819 33,439 4,116 (27,685) 400,452 0 20,270 0 36

$588,016 1,875 2,270 9,672 5,982 39,812 698 (11,481) 411,391 54 23,857 11,760 57

$588,016 2,000 0 1,800 2,000 15,000 0 0 420,429 0 28,000 2,000 50

$588,016 310 2,940 1,937 0 32,389 3,096 6,783 420,428 110 20,336 $0 $139

$588,016 2,000 0 1,800 2,000 40,000 0 0 420,429 0 28,000 2,000 50

$1,029,148

$1,083,964

$1,059,295

$1,076,485

$1,084,295

$30 2,541 0 2,369 0 0 39,951 0 747

$0 2,634 0 3,808 849 0 37,724 0 0

$4,000 0 0 10,000 0 45,000 48,500 75,000 25,000

$297 2,425 576 0 0 0 17,772 0 0

$4,000 0 0 10,000 0 45,000 48,500 75,000 25,000

TOTAL EXPENSES

$45,638

$45,014

$207,500

$21,069

$207,500

6-000-5910-000

Transfer to Capital Fund

$652,000

$1,050,000

$750,000

$0

$500,000

6-000-5920-000 6-000-5900-000

Transfer to Enterprise Fund Interest Transfer to General Fund TOTAL TRANSFERS TO OTHER FUNDS

327,912 45,018

327,912 40,133

327,912 15,000

327,912 32,389

327,912 40,000

$1,024,930

$1,418,045

$1,092,912

$360,301

$867,912

TOTAL EXPENDITURES/TRANSFERS

$1,070,569

$1,463,059

$1,300,412

$381,370

$1,075,412

ENDING BALANCE

$3,754,987

$3,375,892

$3,488,883

$4,071,006

$3,108,883

6-000-4250-000 6-090-4495-000 6-090-4171-000 6-340-4170-000 6-140-4495-000 6-000-4440-000 6-000-4440-005 6-000-4440-030 6-000-4250-020 6-450-4440-000 6-450-4495-000 6-455-4818-000 6-455-4440-020

REVENUES AT&T Fiberoptics License Fee BRSC Friends - Memberships BRSC-Donations Balls Bluff Battlefield Friends OWL Income Interest Interest-Accrued Change in Market Value Williams Fiberoptics License Fee Interest FOWOD New W&OD Friends Wetlands Mitigation Fund Revenue Wetlands Mitigation Fund Interest TOTAL REVENUES

6-090-5415-000 6-340-5175-000 6-340-5380-000 6-140-5175-000 6-140-5255-000 6-000-6196-000 6-450-XXXX-XXX 6-000-5370-000 6-000-5480-000

EXPENSES BRSC Friends - Misc. Expenses Balls Bluff Battlefield Friends Balls Bluff Bfield Friends-Mship Exp OWL Friends - Misc. Expenses OWL-REI Grant New W&OD Bridge Inspections W&OD Friends W&OD Major Maintenance W&OD Professional Services

Note 1: Beginning balance includes $35,665 of Friends of the W&OD, $945 Friends of Bull Run, $11,584 Friends of BRSC, $17,217 OWL funds, $9,789 Friends of Balls Bluff & $47,383 of Wetland Mitigation funds. Note 2: The FY 2016 beginning balance is $33,104 higher than the Financial Statements beginning balance due to donations and asset transfers that are not included in the operating budget.

E-7 NOVA Parks FY 2017 Adopted Budget

FRIENDS OF W&OD This budget is also included as a component of the Restricted Fund, located on the preceding page.

ACCOUNT NUMBERS

6-4506-4506-450-

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED

Beginning Balance

$59,847

$44,396

$35,000

$35,843

$25,000

Revenue Annual Membership Dues Interest Donations

$20,270 67 4,163

$23,857 54 5,259

$28,000 150 0

$20,336 110 1,506

$28,000 150 0

Total Revenues

$24,500

$29,171

$28,150

$21,952

$28,150

Facility Op and Maint Membership Events Museum Collection Postage Programs & Promotions Public Info Specific Gifts Trail Patrol Total Expenses

$20,023 1,888 0 337 4,001 3,000 7,430 3,273 $39,951

$20,327 890 0 774 4,223 318 9,176 2,017 $37,724

$22,000 4,000 500 500 5,000 3,000 10,000 3,500 $48,500

$11,901 753 0 702 1,046 484 450 2,437 $17,772

$22,000 4,000 500 500 5,000 3,000 10,000 3,500 $48,500

Ending Fund Balance

$44,396

$35,843

$14,650

$40,023

$14,650

ACCOUNT DESCRIPTIONS

4495 4440 4170

FY 2017

Expenses 6-4506-4506-4506-4506-4506-4506-4506-450-

5190 5380 5418 5460 5490 5500 5545 5565

E-8 NOVA Parks FY 2017 Adopted Budget

SELF INSURANCE FUND ACCOUNT NUMBERS

7-000-

ACCOUNT DESCRIPTION BEGINNING BALANCE

ACTUAL FY 2014 $641,843

ACTUAL FY 2015 $512,875

ADOPTED FY 2016 $360,000

JUL-APR ACTUAL FY 2016 $369,746

ADOPTED FY 2017 $220,000

$593 18,308 $18,901

$493 15,000 $15,493

$1,300 15,000 $16,300

$1,250 0 $1,250

$1,300 15,000 $16,300

4440 4930

REVENUES Interest Insurance Premium from Other Funds TOTAL REVENUES

5310 5320 5480 5555 5900

EXPENSES Insurance Claim Investigations Insurance Claim Payments Professional Services Swimming Pool Safety Program Transfer to General Fund TOTAL EXPENSES

$109 3,566 0 11,876 132,318 $147,869

$0 9,340 0 13,722 135,560 $158,622

$900 7,000 5,000 20,000 140,570 $173,470

$0 9,133 0 10,215 117,142 $136,490

$900 10,000 2,000 20,000 141,942 $174,842

ENDING BALANCE

$512,875

$369,746

$202,830

$234,506

$61,458

E-9 NOVA Parks FY 2017 Adopted Budget

FRIENDS OF CARYLE HOUSE

I. OPERATING BUDGET

8-000-4020-000 8-000-4600-000

8-000-5143-000 8-000-5158-000 8-000-5380-000 8-000-5460-000 8-000-5470-000 8-000-5490-000

ACTUAL FY 2014 $34,764

ACTUAL FY 2015 $43,690

ADOPTED FY 2016 $40,000

JUL-APR ACTUAL FY 2016 $43,725

ADOPTED FY 2017 40,000

11,425 0 5,932 $17,357

4,395 0 4,014 $8,409

10,000 0 6,500 $16,500

6,945 16,354 4,494 $27,792

10,000 0 6,500 $16,500

381 250 1,133 101 1,078 5,487 $8,431

1,379 364 1,857 346 1,300 3,129 $8,374

2,500 2,500 2,500 500 1,200 7,000 $16,200

1,717 13,824 2,217 0 754 2,351 $20,865

2,500 2,500 2,500 500 1,200 7,000 $16,200

$43,690

$43,725

$40,300

$50,653

$40,300

ACTUAL FY 2014 $142,995

ACTUAL FY 2015 $144,674

ADOPTED FY 2016 $130,000

JUL-APR ACTUAL FY 2016 $142,364

ADDOPTED FY 2017 $125,000

10,284 330 $10,614

11,665 361 $12,026

12,000 350 $12,350

0 793 $793

12,000 350 $12,350

41 8,894

1,775 7,511

25,000 10,000

0 1,079

25,000 10,000

0 $8,935 $144,674

5,050 $14,337 $142,364

0 $35,000 $107,350

0 $1,079 $142,078

0 $35,000 $102,350

ACCOUNT DESCRIPTION

ACTUAL FY 2014

ACTUAL FY 2015

ADOPTED FY 2016

JUL-APR ACTUAL FY 2016

ADOPTED FY 2017

BEGINNING BALANCE

$142,000

$139,125

135,000

$136,657

$130,000

2,875

2,468

6,000

3,591

6,000

TOTAL EXPENSES

$2,875

$2,468

6,000

$3,591

$6,000

ENDING BALANCE

$139,125

$136,657

$129,000

$133,067

$124,000

ACCOUNT DESCRIPTION BEGINNING BALANCE REVENUES Annual Dues Donations-Museum Operations Programmed Events TOTAL REVENUES EXPENSES Clerical Support Educational Activities Membership Events Office Supplies Printing/Publications Programs and Promotions TOTAL EXPENSES ENDING BALANCE

II. COLLECTIONS PURCHASES BUDGET

ACCOUNT DESCRIPTION BEGINNING BALANCE REVENUES 8-000-4190-000, 010, 888 8-000-4440-000

8-000-6040-000 8-000-6040-010 8-000-9040-000

Donations - Museum Collection Interest TOTAL REVENUES EXPENSES Museum Collection Purchases Museum Collection Maintenance Museum Collection Transfer to Enterprise Fund TOTAL EXPENSES ENDING BALANCE

III. DOUG THURMAN FUND BUDGET

8-000-5144-000

EXPENSES Educator camp salary - Clerical Appt Thurman

E-10 NOVA Parks FY 2017 Adopted Budget

CONSOLIDATED PARK SUMMARY ACCOUNT DESCRIPTION

ACTUAL FY2014

ACTUAL FY2015

ADOPTED FY2016

FY 2016 10 MONTHS

ADOPTED FY2017

ENTERPRISE FUND BY PARK Aldie Mill Historic Park/Mt. Defiance Historic Park Aldie Mill Revenues Total Revenues

$25,240 $25,240

$32,140 $32,140

$32,500 $32,500

$25,551 $25,551

$33,200 $33,200

$121,208 $121,208 ($95,968)

$126,610 $126,610 ($94,470)

$130,506 $130,506 ($98,006)

$100,207 $100,207 ($74,656)

$142,423 $142,423 ($109,223)

Algonkian Regional Park Revenue Algonkian Park Algonkian Golf Volcano Island Waterpark at Algonkian Woodlands at Algonkian Park Algonkian Cottages Total Revenues

$314,927 1,106,554 484,995 620,653 274,556 $2,801,685

$340,181 978,220 465,222 680,146 340,498 $2,804,267

$335,300 1,168,000 498,350 608,000 300,900 $2,910,550

$241,669 799,133 422,497 479,968 244,620 $2,187,887

$288,800 1,143,000 521,350 678,700 315,900 $2,947,750

Expenses Algonkian Park Algonkian Golf Volcano Island Waterpark at Algonkian The Woodlands at Algonkian Park Algonkian Cottages Total Expenses Operating Income (Loss)

$624,411 1,014,106 275,086 342,887 182,830 $2,439,320 $362,366

$624,093 1,002,030 253,350 358,242 182,222 $2,419,937 $384,330

$680,335 1,106,728 294,635 368,301 216,216 $2,666,215 $244,335

$491,567 768,988 184,072 276,960 156,530 $1,878,116 $309,770

$599,709 1,083,300 297,360 391,129 216,049 $2,587,547 $360,203

Blue Ridge Regional Park Blue Ridge Park Revenues Total Revenues

$6,016 $6,016

$4,887 $4,887

$5,500 $5,500

$3,723 $3,723

$6,000 $6,000

Blue Ridge Park Expenses Total Expenses Operating Income (Loss)

$2,846 $2,846 $3,170

$2,467 $2,467 $2,420

$3,200 $3,200 $2,300

$3,828 $3,828 ($105)

$3,200 $3,200 $2,800

Beaverdam Property Beaverdam Revenues Total Revenues

$0 0

$0 0

$14,000 14,000

$6,012 6,012

$9,000 9,000

Beaverdam Expenses Total Expenses Operating Income (Loss)

$0 $0 $0

$0 $0 $0

$39,836 $39,836 ($25,836)

$20,590 $20,590 ($14,578)

$39,854 $39,854 ($30,854)

Brambleton Golf Course Brambleton Revenues Total Revenues

$1,447,096 $1,447,096

$1,337,029 $1,337,029

$1,441,000 $1,441,000

$1,087,578 $1,087,578

$1,458,000 $1,458,000

Brambleton Expenses Total Expenses Operating Income (Loss)

$1,325,245 $1,325,245 $121,851

$1,277,474 $1,277,474 $59,556

$1,341,027 $1,341,027 $99,973

$1,044,311 $1,044,311 $43,268

$1,363,499 $1,363,499 $94,501

Aldie Mill Expenses Total Expenses Operating Income (Loss)

E-11 NOVA Parks FY 2017 Adopted Budget

CONSOLIDATED PARK SUMMARY ACCOUNT DESCRIPTION

ACTUAL FY2014

ACTUAL FY2015

ADOPTED FY2016

FY 2016 10 MONTHS

ADOPTED FY2017

ENTERPRISE FUND BY PARK Bull Run Regional Park Revenue Bull Run Regional Park Atlantis Waterpark at Bull Run Bull Run Special Events Center Bull Run Light Show Total Revenues

$731,909 460,940 188,918 592,085 $1,973,852

$762,137 485,219 227,571 682,068 $2,156,995

$802,700 500,350 212,500 660,000 $2,175,550

$701,166 398,887 141,137 807,872 $2,049,063

$806,300 527,350 207,500 708,000 $2,249,150

Expenses Bull Run Regional Park Atlantis Waterpark at Bull Run Bull Run Special Events Center Bull Run Light Show Total Expenses Operating Income (Loss)

$915,824 277,760 116,261 210,217 $1,520,061 $453,790

$927,400 278,251 143,986 253,093 $1,602,731 $554,264

$958,030 313,849 125,266 262,025 $1,659,170 $516,380

$738,857 226,489 112,405 271,475 $1,349,226 $699,837

$925,524 324,538 130,707 260,215 $1,640,984 $608,166

Bull Run Shooting Center Bull Run Shooting Center Revenues Total Revenues

$1,244,984 $1,244,984

$1,240,372 $1,240,372

$1,230,000 $1,230,000

$1,002,699 $1,002,699

$1,216,500 $1,216,500

Bull Run Shooting Center Expenses Total Expenses Operating Income (Loss)

1,134,902 $1,134,902 $110,082

1,051,765 $1,051,765 $188,607

1,036,425 $1,036,425 $193,575

758,334 $758,334 $244,365

1,051,210 $1,051,210 $165,290

Cameron Run Regional Park Revenue Cameron Run Park Great Waves Waterpark at Cameron Run Total Revenues

$161,613 1,854,184 $2,015,796

$142,215 1,782,770 $1,924,985

$172,500 1,909,000 $2,081,500

$105,516 1,511,170 $1,616,687

$165,500 1,925,500 $2,091,000

Expenses Cameron Run Park Great Waves Waterpark at Cameron Run Total Expenses Operating Income (Loss)

$369,715 907,437 $1,277,152 $738,645

$353,038 1,065,516 $1,418,554 $506,431

$406,052 1,025,478 $1,431,530 $649,970

$269,945 875,073 $1,145,018 $471,668

$378,150 1,010,876 $1,389,025 $701,975

Catering and Event Services Catering Revenues Total Revenues

$301,863 $301,863

$336,177 $336,177

$365,000 $365,000

$243,917 $243,917

$368,000 $368,000

Catering Expenses Total Expenses Operating Income (Loss)

$218,654 $218,654 $83,209

$275,780 $275,780 $60,397

$294,426 $294,426 $70,574

$190,538 $190,538 $53,380

$297,208 $297,208 $70,791

$92,814 $92,814

$90,665 $90,665

$98,476 $98,476

$93,021 $93,021

$107,676 $107,676

$294,688 $294,688 ($201,874)

$302,154 $302,154 ($211,489)

$316,550 $316,550 ($218,074)

$267,475 $267,475 ($174,454)

$325,604 $325,604 ($217,928)

Carlyle House Historic Park Carlyle House Revenues Total Revenues Carlyle House Expenses Total Expenses Operating Income (Loss)

E-12 NOVA Parks FY 2017 Adopted Budget

CONSOLIDATED PARK SUMMARY ACCOUNT DESCRIPTION

ACTUAL FY2014

ACTUAL FY2015

ADOPTED FY2016

FY 2016 10 MONTHS

ADOPTED FY2017

ENTERPRISE FUND BY PARK Occoquan Reservoir Regional Parks Revenue Bull Run Marina Fountainhead Sandy Run Regional Park Total Revenues

$13,555 306,137 230,747 $550,438

$14,344 310,286 210,801 $535,431

$15,400 303,936 255,192 $574,528

$12,043 219,223 162,402 $393,668

$19,500 315,236 253,692 $588,428

Expenses Bull Run Marina Fountainhead Sandy Run Regional Park Total Expenses Operating Income (Loss)

$20,331 193,760 141,043 $355,134 $195,304

$20,766 195,051 154,180 $369,997 $165,434

$25,992 222,523 156,028 $404,543 $169,985

$18,314 158,418 130,348 $307,080 $86,588

$28,005 234,427 164,856 $427,288 $161,140

Hemlock Overlook Regional Park Hemlock Overlook Revenues Total Revenues

$60,768 $60,768

$75,768 $75,768

$75,000 $75,000

$75,000 $75,000

$75,768 $75,768

Hemlock Overlook Expenses Total Expenses Operating Income (Loss)

$1,436 $1,436 $59,332

$1,771 $1,771 $73,997

$2,400 $2,400 $72,600

$656 $656 $74,344

$2,400 $2,400 $73,368

Meadowlark Botanical Gardens Revenue Meadowlark Gardens Meadowlark Gardens Winter Walk of Lights Meadowlark Atrium and Event Services Total Revenues

$260,672 467,150 1,884,654 $2,612,476

$282,746 553,267 2,131,817 $2,967,830

$243,500 491,000 1,878,300 $2,612,800

$254,119 875,415 1,637,203 $2,766,736

$277,500 641,000 1,896,250 $2,814,750

Expenses Meadowlark Gardens Meadowlark Gardens Winter Walk of Lights Meadowlark Atrium and Event Services Total Expenses Operating Income (Loss)

$828,542 142,835 1,244,595 $2,215,972 $396,504

$957,232 132,598 1,307,282 $2,397,112 $570,718

$908,509 168,737 1,202,953 $2,280,199 $332,601

$767,688 172,490 1,055,487 $1,995,665 $771,072

$943,791 184,406 1,206,659 $2,334,856 $479,894

Mt. Zion Historic Park/Gilbert's Corner Regional Park Mt. Zion Historic Park/Gilbert's Corner Regional Park $2,445 Total Revenues $2,445

$460 $460

$3,064 $3,064

$2,535 $2,535

$4,464 $4,464

$6,833 $6,833 ($4,388)

$9,184 $9,184 ($8,724)

$12,365 $12,365 ($9,301)

$6,734 $6,734 ($4,199)

$12,157 $12,157 ($7,693)

Occoquan Regional Park Occoquan Park Revenues Total Revenues

$236,544 $236,544

$212,661 $212,661

$234,700 $234,700

$170,810 $170,810

$189,500 $189,500

Occoquan Park Expenses Total Expenses Operating Income (Loss)

$360,754 $360,754 ($124,210)

$354,853 $354,853 ($142,192)

$390,520 $390,520 ($155,820)

$278,821 $278,821 ($108,012)

$383,659 $383,659 ($194,159)

Mt. Zion Historic Park/Gilbert's Corner Regional Park Total Expenses Operating Income (Loss)

E-13 NOVA Parks FY 2017 Adopted Budget

CONSOLIDATED PARK SUMMARY ACCOUNT DESCRIPTION

ACTUAL FY2014

ACTUAL FY2015

ADOPTED FY2016

FY 2016 10 MONTHS

ADOPTED FY2017

ENTERPRISE FUND BY PARK Pohick Bay Regional Park Revenue Pohick Bay Regional Park Pohick Bay Golf Course Pohick Bay Marina Pirate's Cover Waterpark at Pohick Bay Total Revenues

$604,882 1,040,442 222,659 525,173 $2,393,156

$591,979 1,025,242 228,937 557,875 $2,404,034

$614,700 1,107,000 269,000 551,800 $2,542,500

$602,301 824,111 197,104 446,187 $2,069,703

$637,200 1,089,500 249,500 588,800 $2,565,000

Expenses Pohick Bay Regional Park Pohick Bay Golf Course Pohick Bay Marina Pirate's Cover Waterpark at Pohick Bay Total Expenses Operating Income (Loss)

$710,781 985,269 38,181 271,032 $2,005,263 $387,894

$716,851 1,018,396 36,978 308,405 $2,080,630 $323,404

$755,484 1,083,121 49,896 303,632 $2,192,134 $350,366

$605,643 867,315 29,655 250,423 $1,753,036 $316,667

$771,955 1,066,621 40,546 323,002 $2,202,123 $362,877

$78,646 $78,646

$87,782 $87,782

$81,700 $81,700

$97,655 $97,655

$92,200 $92,200

$291,818 $291,818 ($213,172)

$302,095 $302,095 ($214,313)

$323,327 $323,327 ($241,627)

$264,010 $264,010 ($166,355)

$306,158 $306,158 ($213,958)

Rust Sanctuary Rust Sanctuary Revenues Total Revenues

$271,409 $271,409

$535,030 $535,030

$631,600 $631,600

$535,217 $535,217

$625,100 $625,100

Rust Sanctuary Expenses Total Expenses Operating Income (Loss)

$216,845 $216,845 $54,564

$346,570 $346,570 $188,460

$433,528 $433,528 $198,072

$370,101 $370,101 $165,116

$500,423 $500,423 $124,677

$29,272

$28,010

$28,900

$29,272

$28,010

$28,900

$27,270 $7,500 $34,770

$28,900 $15,140 $44,040

$115,703

$93,383

$135,361

$88,957

$115,703 ($86,431)

$93,383 ($65,373)

$135,361 ($106,461)

$88,957 ($54,187)

$137,487 $10,000 $147,487 ($103,447)

Potomac Overlook Regional Park Potomac Overlook Revenues Total Revenues Potomac Overlook Expenses Total Expenses Operating Income (Loss)

Upper Potomac Properties Upper Potomac Properties Revenues Springdale Revenues Total Revenues Upper Potomac Properties Expenses Springdale Expenses Total Expenses Operating Income (Loss)

E-14 NOVA Parks FY 2017 Adopted Budget

CONSOLIDATED PARK SUMMARY ACCOUNT DESCRIPTION

ACTUAL FY2014

ACTUAL FY2015

ADOPTED FY2016

FY 2016 10 MONTHS

ADOPTED FY2017

ENTERPRISE FUND BY PARK Upton Hill Regional Park Revenues Upton Hill Park Ocean Dunes Waterpark at Upton Hill Total Revenues

$189,241 576,779 $766,020

$244,812 588,173 $832,986

$227,950 620,350 $848,300

$186,916 422,733 $609,649

$248,400 628,350 $876,750

Expenses Upton Hill Park Ocean Dunes Waterpark at Upton Hill Total Expenses Operating Income (Loss)

$336,197 249,279 $585,476 $180,544

$353,803 279,918 $633,721 $199,265

$356,914 288,261 $645,176 $203,124

$286,033 207,649 $493,683 $115,966

$373,895 297,747 $671,642 $205,108

W&OD Railroad Regional Park W&OD Railroad Park Revenues Total Revenues

$1,053,607 $1,053,607

$1,015,947 $1,015,947

$1,026,260 $1,026,260

$996,939 $996,939

$1,064,888 $1,064,888

W&OD Railroad Park Expenses Total Expenses Operating Income (Loss)

$529,931 $529,931 $523,675

$512,417 $512,417 $503,529

$558,998 $558,998 $467,262

$419,087 $419,087 $577,852

$562,759 $562,759 $502,129

$32,963 $32,963

$27,649 $27,649

$38,500 $38,500

$1,061 $1,061

$43,500 $43,500

$81,052 $81,052 ($48,089)

$41,850 $41,850 ($14,201)

$69,823 $69,823 ($31,323)

$47,911 $47,911 ($46,850)

$71,282 $71,282 ($27,782)

White's Ford White's Ford Revenues Total Revenues White's Ford Expenses Total Expenses Operating Income (Loss) Temple Hall Farm * Temple Hall Farm Revenues Temple Hall Corn Maize Revenues Total Revenues

$155,308 $275,500 $430,808

Temple Hall Farm Expenses Temple Hall Corn Maize Expenses Total Expenses Operating Income (Loss)

$397,856 $166,811 $564,667 ($133,859)

*Effective FY 17 Temple Hall moves to the

Enterprise Fund Enterprise Fund Administration Admin - Enterprise Fund Revenues Total Revenues

$6,543 $6,543

$32,553 $32,553

$6,000 $6,000

$21,766 $21,766

$6,000 $6,000

Admin - Enterprise Fund Expenses Total Expenses Operating Income (Loss)

$2,022,870 $2,022,870 ($2,016,328)

$2,321,298 $2,321,298 ($2,288,745)

$2,640,670 $2,640,670 ($2,634,670)

$1,670,538 $1,670,538 ($1,648,771)

$2,855,015 $2,855,015 ($2,849,015)

TOTAL REVENUES TOTAL EXPENSES Operating Income (Loss)

$18,003,634 17,123,163 $880,471

$18,683,657 17,942,353 $741,304

$19,057,928 19,007,928 $50,000

$16,091,648 14,453,921 $1,637,726

$19,907,471 19,882,471 $25,000

E-15 NOVA Parks FY 2017 Adopted Budget

PERSONNEL SUMMARIES BY FACILITY FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

Headquarters Full –Time Part -Time, Year Round Part -Time, Seasonal

23.25 1.83 .79

21.15 2.02 .67

21.15 1.83 .86

21.15 1.82 .87

22.15 1.82 .87

Central Maintenance Full –Time Part -Time, Year Round Part -Time, Seasonal

13 0 0

13 0 0

13 0 0

13 0 0

13 0 0

Aldie Mill Historic Park Full –Time Part -Time, Year Round Part -Time, Seasonal

0 1.26 0

1 .37 0

1 .40 0

1 .46 0

1 .60 0

Algonkian Regional Park Full –Time Part -Time, Year Round Part -Time, Seasonal

6 .52 2.25

6 .52 2.46

6 .56 2.56

6 .56 2.56

6 1.07 2.40

Algonkian Golf Course Full –Time Part -Time, Year Round Part -Time, Seasonal

8 3.15 1.80

7 3.69 1.94

7 3.78 2.00

7 3.78 2.00

7 3.78 2.00

Volcano Island Waterpark Full –Time Part -Time, Year Round Part -Time, Seasonal

0 0 6.89

0 0 7.58

0 0 7.81

0 0 7.92

0 0 7.92

.50 .95 .10

.50 1.10 .23

.50 2.40 .40

.50 1.95 .40

.50 2.00 .28

Algonkian Cottages Full –Time Part -Time, Year Round Part -Time, Seasonal

.50 2.98 0

.50 2.98 0

.50 2.98 0

.50 2.98 0

.50 2.98 0

Beaverdam Property Full –Time Part -Time, Year Round Part -Time, Seasonal

0 0 0

0 0 0

0 0 0

0 .70 .33

0 .70 .33

Brambleton Golf Course Full –Time Part -Time, Year Round Part -Time, Seasonal

8 5.89 1.39

8 5.88 1.39

8 5.88 1.39

8 5.88 1.39

8 5.88 1.39

Bull Run Regional Park Full –Time Part -Time, Year Round Part -Time, Seasonal

7 4.05 2.33

7 4.05 2.33

7 3.99 2.30

7 3.99 2.30

7 5.03 2.30

FACILITY

The Woodlands Meeting & Event Center Full –Time Part -Time, Year Round Part -Time, Seasonal

E-16 NOVA Parks FY 2017 Adopted Budget

PERSONNEL SUMMARIES BY FACILITY FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

Bull Run Marina Full –Time Part -Time, Year Round Part -Time, Seasonal

.20 0 0

.20 0 0

.20 0 0

.20 0 0

.20 0 0

Atlantis Waterpark Full –Time Part -Time, Year Round Part -Time, Seasonal

0 0 8.16

0 0 8.41

0 0 8.60

0 0 8.75

0 0 9.01

.50 0 .70

.50 0 .70

.50 0 .70

.50 0 .70

.50 0 .75

Bull Run Light Show Full -Time Part -Time, Year Round Part -Time, Seasonal

.50 0 1.98

.50 0 2.87

.50 0 2.95

.50 0 3.21

.50 0 3.24

Bull Run Shooting Center Full -Time Part -Time, Year Round Part -Time, Seasonal

2 7.88 0

2 7.99 0

2 9.11 0

2 9.11 0

2 9.35 0

Cameron Run Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

3 0 4.95

3 0 4.95

3 0 4.95

3 0 4.85

3 0 4.85

1 0 17.21

1 0 18.15

1 0 18.54

1 0 20.40

1 0 20.60

Carlyle House Historic Park Full -Time Part -Time, Year Round Part -Time, Seasonal

2 2.77 0

2 2.77 0

2 2.77 .04

2 2.72 .05

2 2.36 .05

Catering Services Full -Time Part -Time, Year Round Part -Time, Seasonal

1 1.68 0

1 1.70 0

1 2.07 0

1 2.28 0

1 2.28 0

FACILITY

Bull Run Special Events Center Full –Time Part -Time, Year Round Part -Time, Seasonal

Great Waves Waterpark Full -Time Part -Time, Year Round Part -Time, Seasonal

E-17 NOVA Parks FY 2017 Adopted Budget

PERSONNEL SUMMARIES BY FACILITY FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

Fountainhead Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

.90 0 3.46

.90 0 3.64

.90 0 3.51

.90 0 3.63

.90 0 3.56

Meadowlark Botanical Gardens Full -Time Part -Time, Year Round Part -Time, Seasonal

7.5 6.33 0

7.5 6.66 0

7.5 6.68 0

7.5 6.68 .10

7.5 6.87 .10

Meadowlark Light Show Full -Time Part -Time, Year Round Part -Time, Seasonal

0 0 1.68

.0 0 2.24

0 0 2.24

0 0 2.34

0 0 2.38

Meadowlark Atrium Full -Time Part -Time, Year Round Part -Time, Seasonal

4.5 3.89 0

4.5 6.83 0

4.5 7.07 0

4.5 8.42 0

4.5 8.82 0

0 .05 0

0 .05 0

0 .05 0

0 .05 0

0 .03 0

1 3.46 3.47

1 4.13 2.26

1 3.82 2.10

1 3.59 2.12

1 2.92 2.12

FACILITY

Mt. Zion/Gilberts Corner Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal Occoquan Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal Pohick Bay Regional Park Full -Time

5

5

5

6

6

Part -Time, Year Round Part -Time, Seasonal

2.20 3.94

2.20 3.94

2.27 4.06

2.23 3.81

2.23 3.81

Pohick Bay Golf Course Full -Time Part -Time, Year Round Part -Time, Seasonal

7 4.71 3.26

7 4.71 3.26

6 4.93 3.43

6 4.38 3.24

5 4.51 3.24

Pohick Bay Marina Full -Time Part -Time, Year Round Part -Time, Seasonal

0 0 1.21

0 0 1.21

0 0 1.21

0 0 1.25

0 0 1.25

Pirate’s Cove Waterpark Full -Time Part -Time, Year Round Part -Time, Seasonal

0 0 6.43

0 0 7.37

0 0 7.56

0 0 7.73

0 0 8.20

3 1.0 .81

3 1.04 .81

3 1.04 1.32

Potomac Overlook Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

3 .86 .29

3 1.0 .29

E-18 NOVA Parks FY 2017 Adopted Budget

PERSONNEL SUMMARIES BY FACILITY FY 2013 APPROVED (FTE)

FY 2014 APPROVED (FTE)

FY 2015 APPROVED (FTE)

FY 2016 APPROVED (FTE)

FY 2017 BUDGET (FTE)

0 1.22 0

0 2.05 0

0 3.30 0

1 3.42 0

1 4.78 0

.90 .82 .05

.90 1.39 .0

.90 1.39 0

.90 1.23 0

.90 1.23 0

Temple Hall Farm * Full –Time Part -Time, Year Round Part -Time, Seasonal

2.25 1.19 0

2.25 1.19 0

2.25 1.19 0

2.25 1.19 0

2.25 1.19 0

Temple Hall Corn Maize* Full -Time Part -Time, Year Round Part -Time, Seasonal

0 0 1.99

0 0 1.78

0 0 2.05

0 0 2.92

0 0 2.92

Upper Potomac Properties Full -Time Part -Time, Year Round Part -Time, Seasonal

1.25 0 .35

1.25 0 .35

1.25 0 .35

1.25 0 .35

1.25 0 .35

Upton Hill Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

3 .75 2.28

3 .75 2.28

3 .75 3.03

3 0 3.23

3 0 3.37

Ocean Dunes Waterpark Full -Time Part -Time, Year Round Part -Time, Seasonal

0 0 6.34

0 0 6.89

0 0 7.13

0 0 7.24

0 0 7.24

W&OD Railroad Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

4 2.74 .20

4 2.74 .20

4 2.74 .20

4 2.74 .20

4 2.74 .20

White’s Ford Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal

.50 0 0

.50 0 0

.50 0 0

.50 0 0

.50 0 0

Enterprise Fund Administration Full -Time Part -Time, Year Round Part -Time, Seasonal

4 0 .23

5.85 0 .81

6.85 0 .23

6.85 0 .23

6.85 0 .23

Total Full –Time Staffing

121.25

121.00

121.00

123.00

123.00

Part -Time, Year Round Part -Time, Seasonal Total, Part-Time Staffing

61.18 83.73 144.91

66.77 88.19 154.96

71.25 90.82 162.07

71.34 94.15 165.49

74.21 96.28 170.49

FACILITY Rust Sanctuary Full -Time Part -Time, Year Round Part -Time, Seasonal Sandy Run Regional Park Full -Time Part -Time, Year Round Part -Time, Seasonal



Temple Hall –As of FY 17 Temple Hall Farm and Temple Hall Maize are captured in the Enterprise Fund

E-19 NOVA Parks FY 2017 Adopted Budget

GLOSSARY Account – A separate financial reporting unit for budgeting, management or accounting purposes to classify and group similar transactions. Active Network-Web-based recreation management software handling point of sale and reservation transactions. Actual – Monies that have already been used or received as opposed to budgeted monies which are estimates of possible funds to be spent or received. Adopted Budget – The Budget that is passed by the Park Authority Board at the May meeting prior to the start of the July 1 fiscal year. ADA – Americans with Disabilities Act Appropriation – An authorization made by a member jurisdiction which permits a specific amount of money be made available for expenditures, for a period of one year. Balanced Budget – A budget where total anticipated revenues and other sources equals total estimated expenditures/expenses and other uses. Interfund transfers may be used to balance individual fund budgets. Basis of Accounting – The timing of recognition when the effects of transactions or events should be recognized for financial reporting purposes. Examples are an accrual basis (when the transactions or events take place) or cash basis (when cash is received or paid). Beginning Balance – Unexpended funds from the previous fiscal year that may be used to make expenditures during the next fiscal year. Budget – A financial plan for a specific fiscal year that contains both the estimated revenues to be received during the year and the proposed expenditures to be incurred to achieve stated objectives. Budget Calendar – The schedule of key dates which the Park Authority follows in the preparation and adoption of the budget. Budget Message – A written summary of the proposed budget from the Executive Director. The message provides a summary of the most important aspects of the budget, and changes from previous years. Capital Budget – Funds made available for the acquisition or construction of capital assets. The expenditure may be for new construction, addition, replacement, or renovations to land, infrastructure, buildings and park equipment. Capital Improvement Program (CIP) – A five year plan created to help guide future park planning and development. The CIP outlines how the Park Authority intends to use its capital funding to expand and improve the regional park system through investments in facilities and other long-term physical assets. The current CIP is for FY 2016 Revised-FY 2020. Comprehensive Annual Financial Report (CAFR) – This official annual report summarizes financial data for the previous fiscal year in a standardized format. Contingencies – An amount included in any fund to cover unforeseen events that may occur during the fiscal year. Cost-Center – A Northern Virginia Regional Park facility that generates revenue and/or expenses, such as Bull Run Shooting Center or Cameron Run Park. Designated Set-Aside – A reserve made up from the available balance materializing at the end of the fiscal year which are not required for expenditures and are set aside for future funding requirements. Endowment Fund – A fund used to account for a specific activity or property, in the case of Temple Hall Farm it is used to account for the operation of the property. The use of the fund is restricted to maintenance, operation, management and improvement of the farm. Investment income may be expended from the fund assets. Principal shall not be depleted, except to finance items of an emergency nature. E-20 NOVA Parks FY 2017 Adopted Budget

GLOSSARY Enterprise Fund – A governmental accounting fund in which the services provided are financed and operated similarly to those of a business activity. The fee schedules for these services are established to ensure that overall revenues are adequate to meet overall expenditures. Expenditure – Actual outlay of monies for goods and services within the General Fund and Capital Fund which are considered governmental activity funds. Expenses – Charges incurred in the Enterprise Fund for salaries and benefits, operations, maintenance, or other charges necessary for an activity to function. Results in a decrease to net income. Fiscal Year – The Park Authority Fiscal Year is the 12 month period starting July 1 and ending the following June 30. Full Time Equivalent (FTE) is defined as follows: It is the measure of authorized personnel where part-time positions are converted to the decimal equivalent of a full-time position based on 2080 hours per year. For example, a part-time person working 20 hours per week for 52 weeks would be equivalent to an FTE of 0.5. Full-Time Position – A position regularly scheduled to work 40 hours per week, or 2,080 hours per year. Fund – A set of interrelated accounts to record revenues and expenditures associated with a specific purpose. Fund Balance – The amount of money or other resources remaining unspent or unencumbered in a fund at a specific point in time. This term usually refers to funding available at the end of the fiscal year. General Fund – the Park Authority fund that receives the operating appropriations from the supporting jurisdictions and funds the Headquarters and Central Maintenance staff and functions. It is also the fund where revenues and expenditures that are not related to a specific Park Authority facility reside. GFOA – Government Finance Officers Association is a professional association of state, provincial and local finance officers in the United States and Canada. Great Blue Heron Catering - NVRPA Catering Service Jurisdiction – The local government entity that is a part of the Northern Virginia Regional Park Authority. The six supporting member jurisdictions include the City of Alexandria, Arlington County, the City of Fairfax, Fairfax County, the City of Falls Church and Loudoun County. LEED Certification – Leadership in Energy and Environmental Design (LEED) is an internationally recognized green building certification system. It was developed by the U.S. Green Building Council (USGBC) in 2000 and is intended to provide building owners and operators a concise framework for identifying and implementing practical and measurable green building design, construction, operations and maintenance solutions. Market Rate Adjustment – The percentage rate applied to staff salaries to compensate for increases in the cost of living. The rate is developed by taking into account the consumer price index along with a review of our jurisdictions’ practices. Measurable Results – Statistics designed to quantify the volume of activity and in some cases performance across a broad spectrum of Park Authority resources, activities and functions. Mission Statement – A broad, philosophical statement of the purpose of an agency that specifies the fundamental reasons for its existence. The statement can be used to initiate, evaluate, and refine activities. NASCO – National Aquatic Safety Company provides training and courses in aquatic safety, procedures, and techniques.

E-21 NOVA Parks FY 2017 Adopted Budget

GLOSSARY Northern Virginia Regional Park Foundation – The Northern Virginia Regional Park Foundation generates new sources of revenue for the Northern Virginia Regional Park Authority to promote environmental education and to facilitate the expansion, improvement and conservation of Northern Virginia’s special natural and historic places and parklands. NRPA – National Recreation and Park Association whose mission is “To advance parks, recreation and environmental conservation efforts that enhance the quality of life for all people.” The NRPA also provides continuing education programs, accreditation / certification and advocacy. Objective – Within the performance measurement process, a goal to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. Operating Budget – A budget for general revenues and expenses necessary for an entity to function. Operating Transfers – The movement of monies from one fund to another to cover costs related to certain program operations. Organization Chart – A chart representing the authority, responsibility, and relationships among departmental entities within the Park Authority. Park Authority – The entity known as The Northern Virginia Regional Park Authority (NVRPA) or NOVA Parks. Part-time Position – A position that is filled by someone who works less than 40 hours per week for 52 weeks of the year. A Part-time year round position has work hours scheduled throughout the year. A Part-time seasonal position has work hours scheduled during a specific seasonal time-frame, such as a lifeguard who only works during the summer months, Per Capita – A measurement of the proportion of funds requested for appropriation to an individual resident of the member jurisdiction. . Per Capita Rates – The per capita appropriation rates (both operating and capital) are determined by dividing the appropriation amount requested by the current population. Performance Measurement – The collection of specific quantitative and qualitative measures of work performed regarding the services of the Park Authority. Position – A budgeted authorization for employment, which can be either full-time or part-time, but may not exceed 1 FTE. PPEA – The Virginia Public-Private Education Facilities and Infrastructure Act of 2002. Restricted Fund – Revenue and expenses related to fiber optic license fees along the W&OD Trail, interest earned on the investments and income derived from various Friends groups. Expenses also include W&OD major maintenance and related professional services Reserves – An account used to indicate that a portion of fund resources is restricted for a specific purpose or is not available for spending. Revenue – Funds that are received as income.

E-22 NOVA Parks FY 2017 Adopted Budget

GLOSSARY Seasonal Employee – A part-time employee whose work hours are scheduled during a specific seasonal time-frame, such as a lifeguard who only works during the summer months. Self-Insurance Fund – Includes revenue from interest earned on fund investments and insurance premium transfer from the General Fund. Expenses include insurance claim investigations, claims, professional services and safety programs. Strategic Plan – The document that outlines long-term goals, critical issues, and action plans for the purpose of increasing the Park Authority’s effectiveness in attaining its mission, priorities, goals and objectives. A strategic plan aids in ensuring appropriate allocation of limited resources. Transfers – See Operating Transfers User Fees – Charges for specific services provided to the public paid by the party who benefits from the service. Examples include swimming pool admissions, golf course rounds, and picnic shelter rental. VDOT – Virginia Department of Transportation Virginia Standards of Learning (SOL) – The Standards of Learning for Virginia Public Schools describe the commonwealth’s expectations for student learning and achievement in grades K-12 in English, mathematics, science, history/social science, technology, the fine arts, foreign language, health and physical education, and driver education. Waterpark Pass - Annual pass good at any NVRPA Waterpark, valid for one year from date of purchase. Waterpark – An NVRPA water facility with interactive features combining zero depth areas and deep water areas, that is designed for all ages and carries a theme.

E-23 NOVA Parks FY 2017 Adopted Budget

E-24 NOVA Parks FY 2017 Adopted Budget