Prepare and manage your entire IT relocation safely, efficiently and without disruption to services.
IT RELOCATION CHECKLIST IT Relocation - The Importance of Getting It Right IT and telecommunications are the lifeblood of any company. If your systems aren’t working and your phones aren’t ringing in your new office then you can’t operate. It cannot be overstated that getting this aspect of your office move wrong (i.e. delays & downtime) can have dire operational and financial consequences for your business. Experience shows that (a) you can never start the process early enough and (b) the lead times are often longer than many companies imagine... so start early.
1. IT Relocation Planning Assign an internal manager (preferably from the IT Team) to co-ordinate this part of the move Source, meet, brief and get quotes from Managed Services Providers in your area Select & hire a Managed Services Provider Communicate the move in date to your Managed Services Provider and confirm the move date Arrange a site visit of both locations with Managed Services Provider Contact all IT & telecom service providers and tell them when and where you are moving.
TOP TIP Ensure you book the move date as early as possible with the Managed Services Provider (especially if you want to move over the weekend). Short notice can lead to disruption and disappointment.
IT RELOCATION CHECKLIST 2. IT & Telecom Equipment Review Inventory each piece of IT & Telecom equipment Inventory all IT & Telecom Service Agreements; who the service provider is and what you are paying for each service If you are terminating service contracts with IT & Telecom vendors, ensure you give plenty of notice as some insist on a 12 month notice period Determine what equipment is and isn’t required in the new office. Return any leased IT and phone equipment that is no longer required
TOP TIP An office move is the perfect time to consider new IT and phone solutions that will boost your business efficiency and productivity.
Eco-dispose of any old or broken equipment Check with your ISP (internet service provider) what internet speed is provided in your new office well in advance, as it might even influence your choice of the new office location if the internet access is not good - as it’s all too late once you’ve moved in! List any equipment that needs upgrading or replacing Order any additional computers and phones. Evaluate server room requirements If you are buying new equipment, test it before you move and complete any necessary training to staff
IT RELOCATION CHECKLIST 3. Site Visit Checklist Review configuration plan of new office with Managed Services Provider Assess the existing voice, data & video networks and identify what can be moved, what should be replaced and what extra equipment is needed Work out where you will need power outlets, telephone & network cabling points Decide optimum location for printers, faxes, copiers, modems and scanners
TOP TIP Try to plan and implement the cabling infrastructure well in advance. It will make your IT relocation so much easier and hassle-free.
Confirm whether minimum requirements for the server room are met (electrical, cooling, dimensions & security) Confirm whether new office supports structured cabling, if required Not all buildings offer wireless networking so if wireless computing is a priority - be sure to confirm it’s possible
IT RELOCATION CHECKLIST 4. Business Phone Considerations Review line capacity to see whether you need to order new phone lines Order new phone lines (if necessary). Note that new phone lines can take up to 9 working days to install so plan in advance Try to install new telephone lines and internet routers well in advance of your move date so that issues can be resolved before moving in Work with voice & data carriers to obtain quotes for new telephone and internet circuits If you are changing phone numbers you will need to set up call forwarding Order internet access and ISDN for the new location. Be aware of that some providers insist on long lead time for installation so don’t leave this till the last minute
TOP TIP With increasing telecom deregulation, new offerings are constantly becoming available - so make sure you shop around for the right phone system and service contract that best suit your requirements.
Consider what phone system (and its capabilities) is best for the new office. You may want to look at options such as ISDN (Integrated Services Digital Network), PBX systems or KSU-less phone system What kind of growth or expansion do you expect in the next 3-5 years? This will determine whether you need to consider a new business phone system for your new office
IT RELOCATION CHECKLIST 5. IT & Data Considerations Make several backup copies of all company data systems including firewalls and servers Arrange for copies of the backup to be stored at an offsite secure data center where it will not be affected by the move Create a Business Continuity Plan in case you encounter unexpected problems during the move. It should include: • Inventory of all software and hardware, servers, storage and networking equipment • How you plan to switch phone lines, numbers, internet connections, migration of data and transfer of servers • List of business priorities and data classified according to business criticality • (Emergency) contact details of telecom and IT vendors Test your Continuity Plan to see whether the information and backups that have been provisioned actually allow a full recovery Arrange a ‘hot site’ for continuing business operations in the event of a delay or disaster. Evaluate the benefits of server consolidation, if appropriate
TOP TIP Business Continuity Plans are time-consuming to prepare and require a great deal of high- level detail planning that your in-house IT team may not have the resources to complete. Use an IT Relocation Company or Managed Services Provider who can write, test and implement a Business Continuity Plan on your behalf.
Ensure the collaboration between your Managed Services Provider & your General Contracting Team to ensure optimum location of workstations and cabling infrastructure are met Work with ISP to switch email and DNS to the new IP address
IT RELOCATION CHECKLIST 6. Preparing for the Move Day Transport copies of your data backup to the new location separate from the main system and each other Ensure all wiring & data cables are labeled correctly and to which piece of equipment they belong If you are moving to a large multi-floor building and intend to use the passenger/goods lift, establish what the call out time is for a lift engineer, and if necessary request an on-site engineer to avoid lengthy delay Make a Contact List of everyone involved in the move, including IT and Telecom Vendor Technicians
TOP TIP The safe transportation of your IT and telecom equipment requires special handling, expertize and transit protection. It is therefore strongly
Order new corporate stationery with new address and don’t forget to include new phone and fax numbers if they are changing
recommended you hire a
Assist with the disconnect of services at the old office and ask all staff to fully shut down their computer before leaving on the final day
to conduct this part of the
IT Relocation Specialist move on your behalf.
IT RELOCATION CHECKLIST 7. New Office Test Plan Ensure all cabling, IT equipment and phones are in the right place Triple check all individual telephone numbers and their locations, including each fax, DDI, modem, and any other special devices you have on your system Test to see whether the call forwarding from the old number is working and being forwarded to the right phone Test every aspect and feature of the phone system Start all servers and test network capability and whether all data has successfully migrated
TOP TIP Ask for feedback from staff soon after the move about whether they feel the communication infrastructure can be improved. After all, they are the end users and need to
Check incoming and outgoing emails
be happy with the layout
Check website, intranet and extranet
Perform a Broadband Frequency Test on each network connection Be on-site for the first day (along with your Managed Services Provider) to help any users with connectivity issues
IT RELOCATION CHECKLIST IT RELOCATION Achieving Best Value • Best practice says that companies should use an office move as an opportunity to review all of their IT and Telecom equipment, vendors and service agreements • Moving office provides a trigger for renewing and/or switching IT and Telecom supplier contracts on favorable terms • Speak to independently sourced and approved Managed Services Providers as to what efficiencies and cost savings can be achieved - both throughout the moving office process and beyond
For over 33 years Connected WorkPlace Solutions has provided innovative voice and data networking solutions to the public and private sector through our network of industry leading partners. Over 4,000 customers trust and depend on us. Disclaimer This information has been prepared by Help Moving Office as a general guide only and does not constitute advice on any specific matter. We recommend that you seek professional advice before taking action. No liability can be accepted by us for any action taken or not taken as a result of this information.
it relocation checklist - HubSpot
IT RELOCATION CHECKLIST
Prepare and manage your entire IT relocation safely, efficiently and without disruption to services.
Daily Scrum. Purpose: Standing meeting that facilitates team communication, eliminates other meetings, identifies and removes impediments to development that ... done during the Sprint. Frequency: Last day of each Iteration. Length: 1 - 4 hours. Atte
HOW HUBSPOT DOES INBOUND: CREATING A CONTENT MACHINE. 2. WWW.HUBSPOT.COM. Introductory content is for marketers who are new to the subject. This content typically includes step-by-step instructions on how to get started with this aspect of inbound ma
Type of relationship IT supplier;. â IT outsourcing scope functional and particularly: â Break/fix services;. â Workspace automation;. â Help & service desk. ...... [Baarda, 1993], Baarda, D.B., Goede, M.P.M. de, 'Basisboek Methoden en techni
percent) of today's transferees are relocated as a result of a promotion rather than a lateral move. POLICY DELIVERY. Only 16 percent of organizations report ...
the new premises. It is now vital to establish the priori ties and to choose between the essential and the non-essential. Rolling grounds with an unlimited ... Different factories exert different demands over services like water, waste, electricity a
After working at Willow Creek, I was invited by Rick and the team at Saddleback to join their staff to champion small group ... Kay, and Saddleback, helping them multiply their small groups, curriculum, and church- wide campaigns. For the last ten ye
genuine. Roto-Bin-DicatorÂ® PRO. FLASH CODES. BINDICATOR. I Self Diagnostics while paddle is in material. Differentiate between faults. I Greater range.
Dec 31, 2012 - great community Watertown is and how well our family has been accepted. .... PLUMBING & HEATING CO. 21 South ..... big white barn with a silo that reads: R.H. Stein (Terry ..... supplies. Learning by doing Cont'd from pg 10. His painti
less you are heat sealing using the Triad Wedge Welder from Sinclair Equipment or the ... Always test weld to ensure proper temperature and speed settings.
mechanical problems, ensuring adherence to code requirements or ... 508A, UL 514A, UL 583, UL 60065, UL 60601-1, UL 60950, UL 61010-1, UL 621, UL 65,.
September's meeting minutes, 4:0:1 with Ms. McGinn in absentia. III. ... stated that he offered constructive feedback to the organizers suggesting that the information be ... residents were concerned about the timing of this announcement after ...
Discover all the delicious entertaining options available at Longo's. ... Creamy risotto cakes served with Longo's ..... toward the purchase of anything at any.
to hire seasonal employees to help with the additional shopping demands. ... Macy's expects to bring in 83,000 seasonal employees. Wal-Mart's hiring. 55,000 seasonal employees. Suffice it to say, retailers have hired â and will continue to hire â
1.2.1 Competition among nations . ..... MICHAEL PORTER. 1.2.2 Healthcare. Porter has devoted considerable attention to understanding and addressing the pressing problems in health care delivery in the United States and other countries. His book ... o
17025. Samples of panels will also be evaluated in accordance with the desired control panel safety standards. (UL 508A, CSA C22.2 No. 14, Etc.) In addition, ...
Jun 5, 2016 - CERECÂ® Speedfire (Sirona) ... 24950 Country Club Blvd., Suite 200 ...... ing; Dual-FlexÂ® Splint, indicated for patients with moderate to severe.
d Ember.run.sync() e Observers vs. computed properties. 6 / Handling external events with the Ember Run Loop . 7 / Autoruns and their implications. 8 / Summary ... see how to use the run loop while wrapping external JS libraries and explore the auto
Oct 23, 2017 - require assistance, you may get support by clicking HELP on the IngramSpark dashboard after you have ... **Complete Cover PDF: this means all the information (text and images) on the front cover, back cover, spine and flaps (if cover i
Carrier's heat pump and air conditioning systems now feature ... The FV4C provides these benefits due to Carrier's command of. ECM technology. These motors are ...... Estimated sound power levels have been derived using the method described in the 19
Unmatched Accuracy. The Scannx Book ScanCenter is integrated with the ABBYY. FineReader Engine for unmatched Optical Character Rec- ognition accuracy.