Chapter 02 - Exploring QuickBooks
IMK Chapter 2 RESOURCEFUL QUICKBOOKS The answers shown are within the Learning Center Tutorials. From the menu bar, select Help; Learning Center Tutorials. Then, select New to QuickBooks, Using the Home Page. Students also watch the Getting Around in QuickBooks video (3:40). 1. What does the Home page show? The Home page gives you a big picture of how your business tasks fit together. 2. Is there a difference between the menus and Home page? You can do all your tasks just using the menus. The menus contain the same tasks as the Home page, and more. 3. What does the Icon Bar include? The Icon Bar includes shortcuts to many parts of QuickBooks. To create your own shortcuts, click Customize Shortcuts. 4. What selections do you use to customize the Home page? To customize the Home page, choose Edit; Preferences, Desktop View from the menu, and then click the Company Preferences tab. 5. How do you go to centers? Go directly to the centers by clicking on the buttons for Vendors, Customers, and Employees. Multiple Choice Questions: The end-of-chapter multiple choice questions are online at www.mhhe.com/QBessentials2014; Student Edition, select Chapter 2, link to Multiple Choice Quiz. Student can answer the questions online, then email the graded quiz to their instructor. _____1. How do you check your software registration status? a. b. c. d.
Select Restore previous backup. Select Edit; Preferences. Software is automatically registered. With company open, press .
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Chapter 02 - Exploring QuickBooks
_____2. What happens to the QuickBooks Student Trial Edition once the trial period expires? a. b. c. d.
Becomes QuickBooks Online Edition. Becomes QuickBooks Basic Edition. Becomes QuickBooks Premier Edition. Becomes inoperable.
_____3. When using the sample companies today's date is set to: a. b. c. d.
12/15/2015 12/15/2016. 12/15/2017. 12/15/2018.
_____4. QuickBooks Student Trial Edition can be backed up to: a. b. c. d.
Hard drive. Network drive. External media. All of the above.
_____5. Back up files may be saved as: a. b. c. d.
Back up copy. Portable company file. Accountant copy. All of the above.
_____6. Which of the following appears on the Menu Bar: a. b. c. d.
Help. Find. Search. Feedback.
_____7. All of the following Centers appear on the Navigation Bar except: a. b. c. d.
Customer Center. Employee Center. Help Center. Vendor Center.
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Chapter 02 - Exploring QuickBooks
_____8. The File menu contains all the following except: a. b. c. d.
Exit. Preferences. Utilities. All of the above.
_____9. The Edit menu contains all the following except: a. b. c. d.
Use Register. Preferences. Use Calculator. List.
_____10. The Reports menu contains all the following except: a. b. c. d.
Loans. Purchases. Inventory. Budgets & Forecasts.
Short-answer questions: The short-answer questions are online at www.mhhe.com/QBessentials2014; Student Edition, select Chapter 2, QA Templates. The QA templates include the short-answer and analysis questions. Students can email the questions and their answers to you. Write answers to the following questions. 1.
What are the names of the two sample businesses? Sample Rock Castle Construction and Larry’s Landscaping & Garden Supply
2.
What is the purpose of Backup and Restore? To save work or backup on a regular basis assures users of being able to restore their work and resume working at the same place next time. Also a previous backup can be restored if needed due to mistakes or equipment malfunctions.
3.
List eight Icon Bar selections for Sample Rock Castle Construction. The Icon Bar can be customized. The Icon Bar for Sample Rock Castle Construction includes Home, My Company, Income Tracker, Calendar, Snapshots, Customers, Vendors, Employees, etc.
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Chapter 02 - Exploring QuickBooks
4.
How can a user access QuickBooks Help? Users can access help by selecting Help from the menu bar or by pressing the function key .
5.
Preferences can be customized two ways, list them. Company Preferences and My Preferences
6.
List steps to display QuickBooks product information. From the menu bar, select Help; About QuickBooks Accountant 2014.
7.
What rights and permissions does a QuickBooks Administrator have? The Administrator has full access to all aspects of the program including setting up other users.
8.
When a user is set up, list some of the access rights that can be granted. Rights to access, process, print, or view reports to data relating to Sales and Accounts Receivable, Purchases and Accounts Payable, Checking and Credit Cards, Inventory, time Tracking, Payroll and Employee, sensitive Accounting Activities, Sensitive Financial Reporting, and Changing or Deleting Transactions.
9.
Why is an audit trail important for good internal control? The audit trail documents who is using the software, what they are doing, and when they are doing it.
10. What Windows program is used to view QuickBooks 2014 properties? Windows Explorer Exercise 2-1: Follow the instructions in textbook to complete Exercise 2-1: Professor has the option for students to submit their backups for the sample servicebased business, Larry's Landscaping & Garden Supply. Exercise 2-2: Follow the instructions in the textbook to complete Exercise 2-2. Professor should receive student e-mails with subject line: Your Name Chapter 2 End. Each e-mail should have attached the file the student created at the end of this chapter. Students should maintain a copy of the e-mail as well.
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Chapter 02 - Exploring QuickBooks
ANALYSIS QUESTION Why is it important to set up user roles and permissions? Good internal control requires user tasks and duties be separated to minimize wrongful acts by users. By being able to set up users and customize their permissions and viewing rights, this separation of duties can be accomplished. NOTE TO INSTRUCTOR: The end-of-chapter questions can be emailed to you. The Online Learning Center at www.mhhe.com/QBessentials2014 includes these links: Student Edition, choose Chapter 2, Multiple Choice Questions and/or QA Templates (includes short-answer questions and analysis question). FILES BACKED UP IN CHAPTER 2 In Chapter 2, three backups are made. Chapter/Exercise 2 2-1
Backup File Name sample_product-based business (Portable).QBM Your Name Chapter 2 End (Portable).QBM* Your Name sample service-based business.QBM
Page No. 28-31 60-62 69
*The Your Name Chapter 2 End (Portable).QBM backup file does not have a password. If the instructor restores this file, leave the Password field blank when prompted to enter a password. .QBM extensions identify Portable backup files, i.e. from the menu bar select, File; Create Copy, Portable company file. Portable company files create a compact version of company data that students can e-mail to another computer. The backup files shown are included on the textbook website at www.mhhe.com/QBessentials2014; Instructor Edition. To access the passwordprotected Instructor Edition link, contact your McGraw-Hill sales representative at http://catalogs.mhhe.com/mhhe/findRep.do. The Backup Files folder on the Instructor Edition includes all the files backed up in the textbook.
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