Business and Finance
GVSU Travel & Expense Reimbursement GVSU Travel & Reimbursement Desk
Submitting Receipts:
2015 James H. Zumberge Hall
As part of the reimbursement process it is required that receipts smaller than half a sheet of paper (8
Kim Suber, Accounting Systems Assistant
½ X 5 ½) be taped to an 8 ½ x 11 piece of paper. Please do not use staples!
616-331-2203
You may put as many receipts on the paper as you can without overlapping any of the information or
[email protected]
edges of the 8 ½ x 11. You may use both sides of the paper and you may use more than one sheet if necessary. Make sure that all information is readable and not covered by the tape.
Please keep in mind that hand written reimbursement forms may be submitted, but will require a longer time for processing. For the fastest processing, use the Excel version of the forms provided on this page.
Please do not use highlighters or circle line items to identify your reimbursable expenses, instead make a note in the margin of the receipt. (Highlighters and tape may degrade the ink before the document can be scanned into the University's imaging system for record keeping.) Sample Receipts Travel & Expense Guidelines (at-a-glance guide)
Travel and Expense Forms: Please note: When submitting travel reimbursement forms, hand written forms may require additional processing time. To expedite your reimbursement, please complete your form in the Excel format, which is set up to auto-calculate expenses. Travel and Expense Form: May be used for all types of expenses. This form MUST be used for reimbursement of trips. Printable PDF file OR Excel file to fill out and print Travel and Expense Form-Mileage & Meals Only: Used only for reimbursement of mileage and meals. Printable PDF file OR Excel file to fill out and print Travel and Expense Form-Miscellaneous Expenses: DO NOT USE THIS FORM FOR TRIPS! May be used only when the Travel and Expense Form or Travel and Expense Form-Mileage & Meals Only form do not apply. Note: This form should be used by faculty/staff who have been approved for Advanced Degree Tuition Reimbursement. Policy Procedures for Reimbursement Printable PDF file OR Excel file to fill out and print Travel and Expense Form-Mileage Only - Used only for reimbursement of mileage. Printable PDF file OR Excel file to fill out and print Stored Value Debit Card Reconciliation Form: Printable PDF file OR Excel file to fill out and print Travel Advance Request Form: Printable PDF file OR Excel file to fill out and print Travel Expense Direct Deposit Setup Form (You will need to log in to the secure access page (with your network ID & password) for this form. Note: This is Separate from Payroll Direct Deposit
College of Education Only Field Observation Mileage Reimbursement Form