Boy Scouts of America Flint River Council Ini-To Lodge 324 Order of the Arrow Ordeal Planning Work Book Date: Service Chapter: Chapter Chief: Chapter Advisor: Revision: 10/2016
This work book is intended to be used to plan for upcoming ordeals and should be completed before the actual LEC convenes prior to the ordeal
Location
Camp Thunder Area
Flint River Adventure Area
Date Staff Advisor Approved Location________________________
Schedule One Ceremony
Two Ceremony Note: more than 30 candidates use two ceremony/ schedule located in the appendix
Call-Out Letter **See Appendix for Letter** Deadline for Letter for Current Year: January 31 Youth Responsible Up-dating Adult Approving Letter Chapter Ronototachi Coweta Fayette Tussahaw
Tap-out Date
Distributed
****Stress the Requirement for Medical Forms****
Registration Lodge Secretary: Cost Ordeal
Brotherhood
Arrowman
Late Fee
Double Knot Contact: Double Knot Open Date: Double Knot Close Date: ***Close Date 2 Weeks Prior to Event***
Arrowmen Assigned to Registration Desk & Clan Assignments Adult
Youth
Adult Reviewing Medical Forms
****Notify Kitchen Manager of Special Dietary Needs****
Logistics Lodge Vice Chief of Administration: Youth Arrowman; Distribution of Sprit Books on Schedule
Youth; Sunday Service Youth Organizing Nimat Adult Assisting Nimat Adult First Responder Trading Post
The Jumpstart Program / Vespers Service (Power point presentation will be presented by the Vice Chief of Administration)
Chapter Chiefs: Coweta Adult Youth Youth Youth Youth
Elangomats Echota
Ronotohatchi
Tussahaw
Ceremonies Lodge Vice Chief of Ceremonies: Adult Advisor: ****Scripts should be given to Arrowmen 4 months prior to Ordeal***** Pre-Ordeal
Character Allowat Sakima Meteu Nutiket Kichkinet Drum Team
Team 1
Team 2
Ordeal
Character Allowat Sakima Meteu Nutiket Kichkinet Drum Team
Team 1
Team 2
Brotherhood
Character Allowat Sakima Meteu Nutiket Kichkinet Brotherhood Walk Drum Team
On Site
Ceremonial Ring Regalia/ Drum
Water Shovel
Menu Standard Ordeal Menu
Friday Evening Cracker Barrel Cookies Chips Cheese Sauce Drink Saturday Morning Breakfast *Hard Boiled Egg *Slice of Bacon *Water Biscuits Gravy Coffee Saturday Lunch *1/2 cheese or Peanut Butter sandwich *1/2 Apple *Water Saturday Snack Granola Bar ½ Apple Saturday Supper Hamburger Hotdog Potato Salad Baked Beans Iced Tea Bug Juice Saturday Evening Cracker Barrel Ice cream Cookies Sunday Breakfast Sweet Rolls Cereal Milk Coffee
*Candidate Menu Item
Shopping List/ Kitchen Staff Adult Arrowman-Kitchen Manager Lodge Vice Chief Of Administration
** Based on 80 Candidates and 20 Arrowmen** Kitchen Staff Adult Cooks Youth Servers
8 large cookie packs 2 Large bags of tortilla Chips 1 # 10 can of cheese sauce 10 doz. Eggs 1 case of bacon 50 biscuits 1 # 10 can of gravy/ sausage 5 Loafs of Bread 1 large Jar of peanut butter 300 Slices cheese 200 Apples 3 Boxes of 60 ea granola Bars 150 hamburgers (round number to case quantity) 120 hotdog buns (round number to case quantity) Tea bags 12 gallons of juice mix Coffee Creamer 3 large bags of Charcoal Plates Cups
Utensils Small Bowls Napkins Sugar 100 Sweet Rolls 4 boxes of cereal 4 gallons of Milk 3 heads of lettuce 6 large onions 12 tomatoes Large Jar of Sliced pickles Ketchup (packs) Mustard (packs) Mayonnaise (packs) 150 Hamburger Buns 120 hot dog Buns 5 large containers of potato Salad 4 #10 cans of Baked Beans 5 gallons of Ice cream 3 bottles of ice cream topping sauce
Ordeal Supplies Item Sprit Books Arrows for Tap Out Membership Cards Books Ordeal Sashes Brotherhood Sashes Nimat Supplies Printer/Ink/Paper Projector/PA Flaps Cords Notebook Paper Torches Lighter Candles Lamp Oil Lamps Toilet Paper Lodge Member Handbook
On Hand
Required
Arrowman/ Notes
Task Items Lodge Vice Chief of Administration Adult Advisor Camp Director Camp Ranger ***Contact Camp Director and Prioritize *** Task Supplies Manpower
Notes
Appendix
Ini-To ORDEAL SCHEDULE One Ceremony Friday 6:30 p.m. 7:30 p.m. 7:35 p.m. 8:00 p.m. 8:30 p.m. 8:45 p.m. 9:30 p.m. 9:30 p.m.
Check-in: Arrowmen and Candidates (Howard Lodge) Clans Assigned and Booklet #1 “Once Upon a Lofty Journey” handed out Potential Brotherhood Candidates: Booklet #6 “Those Who Chose you Need You” Call Out Ceremony and Gorget Presentations Clan/Elangomat Introductions Booklet #2 “ Are you Prepared” handed out Clans take gear to assigned campsites Clans Assemble at Flag Poles (Dinning Hall) Pre Ordeal Ceremony str All Arrowmen present should attend Candidates to sites Review Saturday activities/Cracker-barrel (Dining Hall) Mandatory for all Arrowmen present except Elangomats
Saturday 7:00 a.m. 7:00 a.m. 7:30 a.m. 8:00 a.m. 8:00 a.m. 11:45 a.m. 12:00 a.m. 12:30 p.m. 1:00 p.m. 4:30 p.m. 4:45 p.m. 5:30 p.m. 5:40 p.m. 6:00 p.m. 7:00 p.m. 9:15 p.m. 9:30 p.m 10:30 p.m. 12:00 p.m.
Elangomats & Candidates Rise Clan Pickup Breakfast (Rear of Dining Hall) Clans go to a suitable place and have breakfast Distribute Booklet #3 “Good Morning, My Friend” Breakfast: Arrowmen (Dining Hall) Clans Assemble at Howard Lodge for Task Assignments Cheerful Service (ALL) Lunch Assembly (Dining Hall) Lunch Review of Task Assignments (Dining Hall) Meeting of all Arrowmen/Elangomats on site Continue Cheerful Service Candidate Assembly (Flag Poles) Camping Instructions Clean Up Time Brotherhood Evaluations (Dining Hall) Distribute Booklet #7 “The Ties of Brotherhood” to Brotherhood Candidates Snack and Fluids (Dining Hall) Distribute Booklet #4 “Who am I” Candidates Assemble at Bus Stop Ordeal Ceremony begins Feast Distribute Booklet #5 “A New Task Lies Before You” Brotherhood candidates assemble at bus stop Distribute Booklet #8 “Journey’s End” to Brotherhood Candidates Brotherhood Ceremony Cracker-barrel (Dining Hall) Lights Out
Sunday 7:30a.m. 8:00 a.m. 8:25 a.m. 8:45 a.m. 10:30 a.m. 10:30 a.m.
Wake Up Call Breakfast (Dining Hall) Chapel Service (Dining Hall) New Member Orientation “Jump Start” Hand out Books, Flaps, Cards, Chapter Gatherings Depart Lodge Executive Committee Meeting (LEC)
Ini-To ORDEAL SCHEDULE Friday 6:30 p.m. 7:30 p.m. 7:35 p.m. 8:00 p.m. 8:30 p.m. 8:45 p.m. 9:30 p.m. 9:30 p.m. Saturday 7:00 a.m. 7:00 a.m. 7:30 a.m. 8:00 a.m. 8:00 a.m. 11:45 a.m. 12:00 a.m. 12:30 p.m. 1:00 p.m. 4:00 p.m. 4:10 p.m. 5:00 p.m. 5:15 p.m. 5:30 p.m. 5:30 p.m. 5:45 p.m. 6:05 p.m. 7:00 p.m. 9:15 p.m. 9:30 p.m 10:30 p.m. 12:00 p.m. Sunday 7:30a.m. 8:00 a.m.
Two Ceremonies
Check-in: Arrowmen and Candidates (Howard Lodge) Clans Assigned and Booklet #1 “Once Upon a Lofty Journey” handed out Potential Brotherhood Candidates: Booklet #6 “Those Who Chose you Need You” Call Out Ceremony and Gorget Presentations Clan/Elangomat Introductions Booklet #2 “ Are you Prepared” handed out Clans take gear to assigned campsites Clans Assemble at Flag Poles (Dining Hall) Pre Ordeal Ceremony Candidates to sites Review Saturday activities/Cracker-barrel (Dining Hall) Mandatory for all Arrowmen present except Elangomats Elangomat & Candidates Rise Clan Pickup Breakfast (Rear of Dining Hall) Clans go to a suitable place and have breakfast Distribute Booklet #3 “Good Morning, My Friend” Breakfast: Arrowmen (Dining Hall) Clans Assemble at Howard Lodge for Task Assignments Cheerful Service (ALL) Lunch Assembly (Dining Hall) Lunch Review of Task Assignments (Dining Hall) Meeting of all Arrowmen/Elangomat on site Continue Cheerful Service Candidate Assembly (Flag Poles)Camping Instructions Clean Up Time Brotherhood Evaluations (Dining Hall) Distribute Booklet #7 “The Ties of Brotherhood” to Brotherhood Candidates Snack and Fluids (Dining Hall) GROUP 1 Distribute Booklet #4 “Who am I” Candidates GROUP 1 Assemble at Bus Stop Snack and Fluids (Dining Hall) GROUP 2Distribute Booklet #4 “Who am I” Ordeal Ceremony GROUP 1 begins Candidates GROUP 2 Assemble at Bus Stop Ordeal Ceremony GROUP 2 begins Feast Distribute Booklet #5 “A New Task Lies Before You” Brotherhood candidates assemble at bus stop Distribute Booklet #8 “Journey’s End” to Brotherhood Candidates Brotherhood Ceremony Cracker-barrel (Dining Hall) Lights Out Wake Up Call Breakfast (Dining Hall) 8:25 a.m. - Jumpstart Program 8:45a.m. - Vespers Service
Ini-to Lodge #324 1166 Dripping Rock Road Molena, Georgia 30258 (706) 646-2255
Congratulations!
You have been elected by your troop to the Order of the Arrow, Scouting’s National Honor Society. At the Call Out, you received a “Candidate’s Arrow”. It signifies that you are now a Candidate for the Order, and must undergo your Ordeal to become an Arrowman. Please wear this Arrow with pride until and throughout your Ordeal. The Ordeal is actually an experience that is designed to help you test yourself. You will gain a deeper understanding of the Scout Oath and Law and the value of unselfish service to others. The Spring Ordeal weekend will begin promptly at 8 p.m., Friday, XXX and will end at 10:30 a.m., Sunday, XXXX we recommend that you arrive at Camp Thunder by 7:30 p.m. on Friday evening and have your ride pick you up at 10:30 am Sunday morning. No meals will be served Friday, eat at home or bring a sack lunch. You should wear “work clothes” and your Candidate’s Arrow to camp. DO NOT wear your scout uniform. You will need the following equipment for Friday night: sleeping bag, ground cloth, canteen, pocketknife, bug repellent and a poncho. You should also bring, packed separately, work gloves, tools, your toilet articles, a towel, a Class A Scout Uniform for the induction ceremony, and other necessary items. This year’s service project includes Conservation work and painting, so please bring gloves and painting items such as roller frames, brushes, roller pans, roller extensions, etc if you can. The lodge will supply paint rollers, but we don’t have enough frames to go around. Adults, we also need weedeaters, pressure washers, chain saws, etc. Make sure you have you stuff clearly marked so it can go back home with you. Pre-Registration is required for this event. Use the attached form to register and return it no later than XXXX. Please include a photocopy of your current Boy Scout Medical form with your registration. The cost of the ordeal is $XXXX which will include your meals for both Saturday and Sunday breakfast, an Order of the Arrow Handbook, a current Ordeal member Lodge flap, an Ordeal sash and dues for the first year. Check-in at Howard Lodge (use front gate to camp). The Ceremony is for candidates and members only. Nonmembers must have prior approval (before the start of the Ordeal) from the Lodge Advisor to attend. If you would like to purchase Lodge uniform items (optional), we will have Lodge T-shirts, Lodge Caps, Lodge Neckerchiefs, and additional Lodge Flaps ($3.00) available for purchase (not on Friday).
Continued…………………
Schedule: Date: XXXXXXX Friday 7:00 p.m. - 8:00 p.m. Registration Camp Thunder, Howard Lodge
Friday 8:30 p.m. Ordeal Begins
Sunday 10:30 a.m. Ordeal concludes Please pickup on time
Equipment: Wear to camp bag Candidates Arrow Old shirt Old pants Old footwear Old jacket
Packed in one bag Sleeping bag Ground cloth/Tarp Canteen Pocket knife Rain gear/Bug Spray
Packed in another Class A Uniform Toiletries Towel Flashlight other camping gear
There will be a nondenominational Worship Service Sunday morning, followed by a new member Orientation and a short Lodge meeting to allow our new arrowmen an opportunity to learn more about the IniTo Lodge and what it means to be an Arrowman. Please plan to depart around 10:30 am on Sunday. Pickup point Howard Lodge, same as the drop off point. For those unable to attend in May, there will also be another opportunity in August. We plan to see you at the ordeal on May at Camp Thunder. Should you have any questions, please feel free to contact your District Chapter Chief or Adviser, Check District Web Site We look forward to your becoming an active member of our Lodge! Important Note: Many units did not turn in mailing addresses for candidates. THIS may be the only notice you receive. HANG ON TO IT. Extra copies may be down loaded from http://ini-to324.org
Ini-To Lodge #324
Candidate Registration Form Candidate’s Name: _______________________________________ Street Address 1: _______________________________________ Street Address 2: _______________________________________ City: __________________________________________________ State: ________________________ Postal Code: ______________ Home Phone:__________________ Cell Phone ________________ Email Address: __________________________________________ Parents’ Email Address: ___________________________________ Date of Birth: ___________________________________________ Troop #: ____________________ Rank: ____________________ Position in Troop: ________________________________________ Circle the Ordeal you are registering for: SPRING: XXXXXX, form must be received by .XXXXXXX You will not be able to attend your Ordeal unless your registration form is received by the date indicated. It must be completely filled out and mailed with a check for $XXXX (made out to BSA) and a photocopy (non-returnable) of your current Boy Scout Physical Form. By returning this form you agree to participate and abide by all applicable camp and lodge rules. The rule of the day will, as always, will be the Scout Oath and Law. You also agree to abide by the direction of lodge leadership and adult advisers. Checklist:
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All Blanks above are filled in Ordeal date to be attended is circled Check for $XXXXX is enclosed Copy of Boy Scout Physical form is enclosed Mail To: Ini-to Lodge #324 PO Box 173 Griffin, Georgia 30224
