ALLOHAK COUNCIL
Spring Camporee Leaders Guide May 20-22, 2016
On behalf of your Spring 2016 Camporee Staff, I would like to welcome you to the 2016 Camporee. A lot of hard work and efforts has been put into this Camporee in order to deliver to you what we feel will be an excellent weekend. This particular Camporee has been planned out, created and set up to allow youth to display their athletic abilities and meet physical requirements. Therefore, if you find a problem with any aspect of this Camporee before or during the event, fell free to let a member of the staff know.
Pat Shook Jeremy Starkey Jackie Starkey Brandon Amos Rick Cox Steve Parks Allen Shore Rick Beck Butch Wiseman Jason Cox Steve Temesvary Stephen Woods Joe Testerman
Your 2016 Spring Camporee Staff Chairman Campfire/Program Chair Facilities Chari Trading Post Chair
304-481-1792 304-489-7166 304-489-2486 304-483-7750 304-485-3046 304-588-0976 304-679-2340 304-684-2364
Registration chair
Staff Advisor
304-422-4507
We would like to thank you for your participation in this event and would ask that all Boy Scouts observe, as always, the Scout Oath and Laws. Finally, we wish you the best this weekend. Camporee Location, Time and Cost Where:
West Virginia University of Parkersburg - Route 47
When: May 20-22, 2016 (Check-In begins at 5 pm Friday) Cost: $15.00 per person (Scouts) $10.00 per person (Webelos) (Cost: $20.00 per person (Scouts) after 4/28/2016 registration deadline)
Emergency Phone Number In case of EMERGENCY, you can contact the Staff Officials at 304-481-1792 or 740-350-3808 Inform them of your child's name, troop, and emergency and return phone number. The staff will notify the unit leader of the situation and the leader can act accordingly.
Camporee Theme This year's theme will be "X Games". It has been designed to highlight various physical fitness activities and sporting games. Scouts and Scouter will have an opportunity to participate in different sports events at both the team and individual level.
General Rules and Regulations 1) The following items are not allowed: Sheath knives, Televisions, Radios, Video Games, Fireworks, Firearms, Illegal Drugs, Alcoholic Beverages, and Tobacco Products by anyone under the age of 18. 2) Scouts are not to roam throughout the campsites. 3) Cutting of live trees is not permitted. 4) Unit leaders are responsible for their units at all times. 5) Bring this booklet to the Camporee. 6) All vehicles are to be parked in the designated parking area. 7) Scouts will remain in their troop area between taps and reveille, unless authorized by staff or in case of emergency. 8) No Scouts will enter the camping area of another troop without permission. 9) Defacing, destroying or "trashing" of property of others, property of BSA, or property of the University is strictly forbidden. 10) Scouts are expected to conduct themselves in a manner that will bring credit to their unit and BSA. 11) The buildings and areas of the University are off limits unless otherwise instructed by the Camporee Staff. 12) The COPE Course and woods surrounding the Camporee area are off limits. SCOUTMASTERS ARE STRONGLY ENCOURAGED TO DISCUSS THESE REGULATIONS WITH THEIR TROOP PRIOR TO ATTENDING THE CAMPOREE!
Registration Please register your Boy Scout Troop or Webelos Den by April 28, 2016. You can do this by mail, fax or visiting the council office. You will be required to provide your troop number, number of youth, number of adults, and a point of contact including phone number. Registration covers the cost of the camporee, camporee patch and camporee t-shirt. Payment at time of pre-registration would be greatly appreciated. A completed registration/roster form along with any outstanding fees must be turned in at the time you check-in at camp. A blank registration form is attached to this pamphlet. Remember that registration after April 28, 2016 will cost $20.00 per person. A registration/check-in booth will be set up at the entrance to the camp area adjacent to the parking area.
Campsite Assignments Campsites will be assigned based on information given at registration; the size of available sites, and size of units. The layout and assignments of sites will occur after April 28, 2016, after the close of pre-registration. Units that do not register will have to take what is left or a site in overflow. Units will be given their site assignment at check-in. Staff members will escort you to your site.
Leadership Two deep adult leadership is required. All troops should be under the patrol method, led by their Senior Patrol Leader. There must be at least one adult Scouter in the camp at all times. This is to facilitate contacting a unit member in case of an emergency and to provide the unit information concerning ongoing events.
First Aid Each troop is expected to have a first aid kit for minor injuries. Emergency medical care will be available for severe injuries at the First Aid near the registration tent. A paramedic, nurse and/or doctor will be on site or in radio contact at all times.
Church Services A nondenominational church service will be held at 9:00 a.m. on Sunday. Attendance is required and it is the Scoutmaster's responsibility to see that each Scout attends. CLASS "A" UNIFORM IS RECOMMENDED.
Campfire Program There will be a campfire program on Saturday night. Every troop is expected to attend. Each troop may be asked to participate by performing a skit or song. CLASS "A" UNIFORM IS RECOMMENDED
Latrines Portable toilets will be available in the field of the camping area. It is recommended that each unit bring toilet paper, just in case. Please consider others and keep them clean. Toilets will be designated as "Handicapped”, “Men" and "Women". Please use the one that applies to you. Restroom facilities in the University buildings are off limits.
Trash and Garbage Each unit will provide their own bags and remove all refuse from their campsite. Remember, "Carry-In/Carry-Out". There is a dumpster on the University property, but it is not to be used.
Cracker Barrel On Friday night, a Cracker Barrel will be provided for the adult leaders, Eagle Scouts, Senior Patrol Leaders, and Camporee staff.
Camp and Cooking Fires Ground fires will not be allowed on University grounds.
Water Water will be available at the University. It is recommended however, that each unit bring water jugs, full, at initial entry to the camp. The water source is not at the campsite, thus water will need to be carried upon refilling.
Patches/T-shirts Patches and T-shirts are being ordered for every individual pre-registered (adult and youth).Late registration will receive a patch and t-shirt based on availability. Please note: Only adult t-shirt sizes will only be available.
Parking There will be no vehicles allowed in the campsite areas or training field, except to unload your gear and return to the parking lot. Please make every effort to unload completely prior to setting up. Due to safety concerns, no vehicles will be allowed in the campsite area after dark. Parking is only permitted in the designated parking areas. These areas will be clearly marked and staff members will be present to direct you. In the event the ground is too wet, you may have to carry your troop gear for a distance of approximately 300 yards. As the camping and training area is limited, and safety is our first concern, your cooperation is appreciated.
Visitors Visitors are welcome and encouraged to attend daytime and campfire activities. However, they are requested to report to registration and check-in. Visitors must leave camp area after campfire.
Webelos Webelos are welcome and must be registered with a sponsoring troop. Webelos are encouraged to attend daytime activities and may stay both nights with their sponsoring troop. They are excepted to follow all camp regulations. Each den will register with their sponsoring troop using a separate form. If a Webelos den does not have a sponsoring troop please contact scout office and one can be found.
Trading Post A camp Trading Post will be established at a central point in the camp. The trading post is for your convenience and will be selling a variety of items.
Awards The following awards will be presented at the closing ceremony on Sunday: a) Site Inspection b) Gateway c) Participation d) Events (1st, 2nd & 3rd)
Gateway Competition Units are encouraged to build Gateways, using Scout skills and keeping the event theme in mind. Be innovative and resourceful. Gateways are to be built only by Boy Scouts. Note: Each troop will be required to supply their own building materials.
Campsite Inspection Inspections will be conducted by the SPL's from every troop. Collectively they will inspect every site. Every troop will participate in the inspection. They will complete an inspection form for every troop. The Camporee Staff will average all sheets together for a composite score. The inspections will follow the criteria established by the checklist. This checklist is attached.
Demonstrations Demonstrations will be conducted during the morning and afternoon schedule. A detailed event listing will be provided at the Leader meeting on Friday. Each event area will be marked and a large map of event will be displayed at the registration area.
Event Competitions Saturday will include some events that are competition in nature, either by team or individual. A detailed event listing has be provided as an attachment. A listing of event locations will be provided at the Friday leaders meeting. Since time facility limitation restrict some events, team events as indicated on the events listing may start on Friday night after Opening Ceremonies.
Questionnaire A questionnaire will be provided at registration for your comments. Please take the time and complete it Sunday morning before you depart and turn it into the registration area or staff. The information provided by your efforts will be used to improve follow-up Camporee.
Departing Inspections Prior to departing, each troop must have their campsite inspected by a staff member. A troop representative may report to the registration area any time after planned Sunday morning activities. A staff member will return and inspect your campsite. It may be a good idea to have some scouts ready to correct any discrepancies. The criteria for the inspections are simply - "Leave No Trace" and in better condition than when you arrived. Patches will be issued upon successful completion of the site inspection.
Common Area Cleanup Each troop must provide five Scouts and one adult (based on troop size) to help police the common areas used during the weekend. Have them muster at the registration area Saturday at 5:00 p.m. and bring trash bags. This process should not take more than 30 minutes if all units pitch in.
Patrol Method and Equipment The event area will be based on the patrol method. Thus each patrol in your unit needs to bring items needed for food preparation and camping. The Unit, patrols and individuals must bring all equipment necessary to participate in the sporting events. Thus if your unit is participating in the Softball event, please bring your gloves and favorite bats. Review the event listing attached for a list of events. BE PREPARED!
NOTE: ANYONE PARTICIPATING IN THE GYM FOR SPORTING EVENTS OR CAMPOREE ACTIVITIES (CAMPFIRE/CHAPEL) NEED TO BRING SHOES THAT ARE NOT WORN OUTSIDE OR PARTICIPATE IN SOCKS. BOOTS AND DIRTY SHOES WILL NOT BE PERMITTED ON THE FLOOR SURFACE.
Campsite Inspection Troop ___________ Inspection Category 1) Unit and/or Patrol flag displayed 2) Cooking utensils cleaned and stored 3) Garbage bag available - not full. 4) No litter in campsite. 5) Natural cover except in campfire area. 6) First aid kit in central location. 7) Menu posted in central location. 8) Camporee Schedule posted. 9) Tents set up in patrol fashion. 10) Tents properly pitched. 11) Tents at least 10 feet from the fire circle. 12) Personal gear neatly stored. 13) Useful or creative camp gadget present. 14) Food properly stored. 15) Cooking/drinking water present in camp. 16) Fire circle clear 10 foot radius. 17) Water or sand on hand to extinguish fire. 18) Firefighting tools present. 19) Fire out or being monitored. 20) All wood cutting tools properly stored. Total
Max Pts. 10 5 5 10 10 10 5 5 25 10 10 30 5 5 10 10 10 5 10 10 200
Gateway Competition: 1) Is it related to the theme? 2) Is it innovative and unique? 3) Is it made of natural materials (exp rope) Total
20 20 10 50
Points
2016 Spring Camporee - Schedule of Events May 20, 2016: 5:00 p.m.
Registration/Check-In/Site Assignment/Make Camp
8:00 p.m.
Opening Ceremonies
9:30 p.m.
Adult Leaders Meeting and Cracker Barrel
10:00 p.m.
All Vehicles out of Camp
10:30 p.m.
Taps
May 21, 2016 6:30 a.m.
Reveille/ Breakfast
8:30 a.m.
Flag Raising/ Opening Ceremonies
9:00 to Noon
Events and Demonstrations Open
Noon Lunch 1:00 p.m.
Campsite Inspection & Gateway Judging
1:00 to 5:00 p.m.
Events and Demonstrations Open
5:00 p.m.
Flag Lowering / General Area Clean-up
5:30 p.m.
Dinner
8:30 p.m.
Campfire
10:30 p.m.
Taps
May 22, 2016 6:30 a.m.
Reveille/ Breakfast
9:00 p.m.
Chapel Service
9:30 a.m.
Awards Ceremony
10:00 a.m.
Break Camp/ Check-out
Noon
Camporee Closed
Evaluation Questionnaire Please take a few moments and complete the following questionnaire. The information you provide will be used by the Staff to improve the Scouting experience offered by its Camporee. Once you complete the form return it to the Council Office or place it in the box provided in the registration area. Circle the number that represents your opinion. In the comments block provide any comments or suggestions you may have: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
How well did the Camporee reflect Scouting Values? Was the theme "X Games" appropriate? Was information concerning the Camporee available? How well did the training meet your expectations? Did the competitions promote Scouting Values? Was Camporee information timely? How would you rate Troop involvement? Was cost a factor in your decision to attend? Was Camporee information complete? How well did the location meet your needs? How well did the Recognition plan award units? Did the competitions reinforce the training? Was the camp layout functional? Was the cost reasonable? Did the activities promote Troop involvement? Did you enjoy your experience? Is Troop involvement important in planning? Would you recommend Camporee to other units? Would you consider working on future camporee? Was the Staff helpful?
Poor 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2
Great 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4
21) What did you like most about the Camporee? ________________________________________________________________________________________ ________________________________________________________________________________________ 22) What did you like least? ________________________________________________________________________________________ ________________________________________________________________________________________ 23) What would you like to see different in the future? ________________________________________________________________________________________ ________________________________________________________________________________________ Comments: (Use back if necessary) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
Allohak Council Spring Camporee Troop Registration Form Make check payable to Allohak Council Due in Council Office – April 28, 2016 Troop_______________District _____________________ Contact Person __________________________________ Phone___________________________________________
Patrol Name Members name
T-Shirt Size
Members Name
T-Shirt Size
Patrol Name Members name
T-Shirt Size
Members Name
T-Shirt Size
Patrol Name Members name
T-Shirt Size
Members Name
T-Shirt Size
Members name
Adult Leaders attending T-Shirt Size Members Name
T-Shirt Size
Number of adults attending
___________
Total
___________
Balance Due (Total attending * $15.00)
___________
NOTE: Registration or add-ons after 4/28/2016 will be at the cost of $20.00 per person and patches or t-shirts are not guaranteed! Our Troop can do a Song
Skit for the Saturday Campfire
Name of song/skit_________________________________
Allohak Council Spring Camporee Webelos Registration Form Make check payable to Allohak Council
Due in Council Office – April 28, 2016 Webelos Pack Number ____________________ District_________________________________________ Contact Person ______________________________________Phone
____________________________
Sponsor Troop#___________________________________ Day Event Only Name Youth: 1) ____________________________________ 2) ____________________________________ 3) ____________________________________ 4) ____________________________________ 5) ____________________________________ 6) ____________________________________ 7) ____________________________________ 8) ____________________________________ 9) ____________________________________ 10) ____________________________________ 11) ____________________________________ 12) ____________________________________ 13) ____________________________________ 14) ____________________________________ 15) ____________________________________ 16) ____________________________________ 17) ____________________________________ 18) ____________________________________ 19) ____________________________________
T-Shirt Size _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________
Adults: 1) ____________________________________ 2) ____________________________________ 3) ____________________________________ 4) ____________________________________ 5) ____________________________________ 6) ____________________________________
_________ _________ _________ _________ _________ _________
Number of youth attending @$10.00 Number of adults attending @$15.00 Total Balance Due (Total attending)
Y
N
___________ ___________ ___________ $__________
NOTE: Registration or add-ons after 4/28/2016 will not be guaranteed a patch or T-shirt!
TEAM EVENT 3 on 3 Basketball
Softball
Flag football
Volleyball Soccer
440 Relay Corn Holes Pairs 1 Ton Tug of war Extreme Dodge ball
Ping Pong- Doubles
Steeple chase
Event description/Rules 3 on 3 teams. 4-man roster. 1 team per 15 boys in camp. 1 substitute per game. Game to 11; win by 2 or first to 21. Regular basketball rules apply. 7 member teams. 1 team per 15 boys in camp. Team batting will supply catcher, only during batting, if play is at home plate outfield team will cover home plate, no stealing, all others rules apply. 3 innings or 30 minutes per game. Tie breaker will be determined. 5 member teams. 1 team per 15 boys in camp. Will play 2 10 minute half’s. With short halftime. No ruff play, player will be ejected (no replacement). 5 Mississippi rush rule, will be out loud. Regular rules apply. 6-member team. 1 team per 15 boys in camp. Best of three games. Regular Jr/High school rules apply. 5 member teams. 1 team per 15 boys in camp. U-6 goals will be used, No goalies. Will play 2, 10 minutes half. Will have a no zone around the goal. All other rules apply. 4 member teams will run heats to make final. 1 team per 15 boys in camp. 1st and 2nd in each heat advance to final. 2-member team. 1 team per 15 boys in camp. Regular rules apply. Weight will be 1000 lbs. max per team 5 Players per team. 1 team per 15 boys in camp. Headshots and ricochet are dead. Caught ball, one player may return active. Last Scout standing wins. 1 team per 10 boys. 2 Member team Best of three games win First to 15 win by 2 4 Scouts per team. Will run track, with obstacles and stations where each scout will have to demonstrate a skill. Each Scout will do only station. All team members must be at station before starting stating, all must finish as team. Stations will be: Knots Map Fire First Aid Mystery Station
INDIVIDUAL EVENTS Football Throw Distance
Football Throw Accuracy Football Punt Football Kick Off Softball Throw Distance
Softball Throw Accuracy Golf shot Long Jump Standing Long Jump Running Shot Put Frisbee Distance Frisbee Accuracy Bike Course Times
Event Description/Rules Each Participant will have 3 throws to score longest throw. Each throw will be recorded; in case of tie best total amount wins. Only longest throw will count. Each participant will have 5 throws to hit target. Each hole will be worth points, smaller size worth more points. Most points wins. If tie, throw off Each participant will have 3 kicks to score longest kick. Mark will be at place of impact (not final stop). Only longest kick will count. Each participant will have 3 kicks to score longest kick. Mark will be at place of impact (not final stop). Only longest kick will count. Each Participant will have 3 throws to score longest throw. Each throw will be recorded; in case of tie best total amount wins. Only longest throw will count. Each participant will have 5 throws to hit target. Each hole will be worth points, smaller size worth more points. Most points wins. If tie, throw off Each participant will have 3 chips to land closet to pin. No wild or hard hit shots will be allowed, will be disqualified. Longest jump wins. One jump per participant Will run 20 ft, longest jump wins Each Participant will have three throws to score the longest throw. Each Participant will have 3 throws to get longest distance. All three throws will be recorded for tiebreaker. Only longest throw will count. Each participant will have three throw to score the most points. Will be trying to throw through a target. This will be an obstacle course to show different skills. No reverse, no falling off bike, feet not allowed to touch ground. Slowest time wins.
Soccer kick
Will have 6 shots for 10yd, 20yd, and 30yd line for most points. Distance will be worth: 10yd 1 pts, 20 yd 2 pts, and 30 yd 3 pts. Most accrued points win. Will use a small soccer net.
Basketball Free Throw
Each participant will have 20 shots. Most baskets made will win. If there is a tie, shoot off. Will have a set time make all shots There will be 5 positions with 3 balls per position. Will be a timed event. Most in wins. For tie will have a shoot off. Will have a set time make all shots
Basketball 3 Point Shot
Troop ________ Team Events- Sign-Ups 3 0n 3 Basketball
Softball
Flag Football
Volleyball
Soccer
440 Relay
Corn Hole Pairs
Extreme Dodge ball
Ping Pong Doubles
Steeple Chase
Please return with registration.
Tug of War
